Our incredibly accomplished client is looking for a wonderful Chief of Staff to run her busy and fun world! You’ll split your time between her home and office, and some on the go work as well! You’ll coordinate all aspects of her jet setting life: the production company, various properties, and personal.

You should have at least 5 plus years of experience, and be looking for a long term commitment. Your friends and former bosses describe you as: smart, competent, quick, efficient, grounded, incredibly organized and a self starter. You are discreet, confident, and the ultimate problem solver. Your experience of managing another high profile entertainment talent or executive has given you incredible experience. You are tech savvy and have excellent references, and the ability to work Twenty Four Seven when needed.

Ready to hire! Salary $140,000 DOE plus excellent medical benefits and PTO.

We are seeking a dedicated Patient Concierge to be the heart and face of our practice! In this role, you will warmly greet new families and assist in any way possible throughout the office. With an incredible memory and genuine care for the people you meet, you will ensure that every child and parent who walks through our doors feels valued and heard.

In addition to office responsibilities, you will travel around town to introduce yourself to referring doctors and concierges at local hotels. You will also serve as an executive assistant to our three Doctor Partners, helping to manage their schedules, ordering lunches, and handling various tasks as needed—no task is too big or too small.

We are looking for someone who can relate to new moms and is kind, humble, and detail-oriented. Your attention to detail will ensure that patients feel comfortable and well cared for. This position will involve both on-site work and local travel. It would be a plus if you are tech-savvy and enthusiastic about social media, as you will help boost our online presence and execute new ideas, including starting new classes.

The ideal candidate is a motivated, resourceful ‘Swiss Army knife’ who enjoys problem-solving and is, most importantly, a people person.

Hours: Generally Monday through Friday, primarily in the office.

This is a salaried position with benefits and paid time off. As this is a new role, we seek someone who can take direction and feedback while also being a self-starter. You should be comfortable using Microsoft Office, Google Suite, databases, and any other tools necessary for your role.

If you believe you are the special person we are looking for, please apply! We prefer candidates with concierge, executive assistant, or office management experience in a high-end medical practice, along with excellent references. We want someone who is eager to grow in this role and help elevate our pediatric practice to new heights!

Salary: DOE, $100,000 – $130,000.

His schedule was Tuesday to Saturday 8:00 am to 4:30 pm. We’re looking for someone with consistency for weekend work (Saturday or Sunday) and communicates well in regards to updates, status and responsiveness. Attached is the job description for reference.

Job Title: Facilities Associate
Reporting To: Director, Real Estate Operations
Department: Real Estate Operations
Exemption Status: Non-Exempt
Compensation Range:
Level:

Who We Are:
Our every action is a love letter to the world. Our Mission is to BOOST people to be their best selves so we can improve the world together. Sound ambitious? We believe we can achieve it if we work together because no one can succeed alone — which is why we need you! Are you ready?
Who You Are:
The Facilities Associate will work across multiple locations in the Los Angeles area. You’ll use your professional experience in various construction and landscaping related efforts to ensure all properties are in excellent condition and projects are delivered in a timely manner. This role may be responsible for all or some of the following areas: painting, patching, electrical, plumbing, carpentry, leaks, drywall, framing, and general repairs. The facilities associate will help complete work and repair orders in a timely fashion, maintain material and supply inventory, perform routine preventative maintenance, and be deadline and detail oriented.
You’ll be an excellent communicator and able to coordinate with multiple people internally and externally and between multiple projects at time all while pivoting quickly as needs arise or shift.
You’re an energetic, passionate self starter who wants to make a difference in the world. You’re good at pivoting; remaining fast and flexible while sometimes wearing multiple hats (or even the entire wardrobe). You thrive under pressure and are driven by results. You’re accountable and responsible to yourself and those around you, and able to check your ego at the door.

You’re a problem solver and critical thinker with a solution and action oriented mindset. You’re able to take instruction and feedback as well as give it with stellar verbal and written communication skills. And, most importantly, you’re ready to invest and grow within our company. We always have plenty of opportunities — you are your only limit!

What You’ll Do:
● Work onsite across several locations and projects in Los Angeles
● Perform general handyman duties at all properties, ensuring locations are well maintained and projects are completed efficiently and to high standards (i.e., painting, patching, light electrical, plumbing or carpentry work, fixing leaks, drywall, framing, general repairs)
● Perform routine preventative maintenance
● Complete work and repair orders in a timely fashion
● Maintain material and supply inventory
● Run errands to collect items needed to complete projects
● Handle coordination of materials
● Perform landscaping and gardening work
● Assist with special projects as needed
● Other duties as assigned
What You’ll Bring:
● 3plus years of general maintenance or facilities work required
● Paint, drywall, framing and woodworking experience
● Prior basic electrical and plumbing experience are a plus
● General working knowledge of construction and landscaping

● High quality workmanship and a responsible, solutions-oriented attitude
● Your own transportation to navigate between various worksites is required and having your own tools is a plus
● An aesthetic eye is a bonus
● Superior attention to detail with a focus on quality
● Exemplary prioritization and organizational skills; detail-oriented
● Stellar professionalism
● Excellent verbal and written communication skills with excellent follow through on deliverables
● Positive, solutions-oriented attitude with the ability to problem solve and pivot quickly
● Comfortable moving heavy objects
● Understanding of health and safety regulations and compliance standards
● Fluent in Spanish is a plus
Physical Requirements Work Environment:
● Ability to bend, lift and carry up to 50 pounds repetitively
● Prolonged periods of sitting or standing and or working on a computer
Work Authorization Security Clearance Requirements:
● N A
EEO Statement:
This is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires and respects all individuals without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship or other protected characteristics.
**Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.**

Our amazing client is looking for an administrative assistant who can manage the front desk. They represent entertainment folks, and it’s a boutique firm, and a fun place to work!

Our client needs help with answering the phones, mail management, deposits to the bank, FedEx runs, and other basic admin roles. Office hours are Monday-Friday, 9am-5pm in the West LA office.

We are looking for someone who can work full time, 40 hours a week, or part time 30 hours a week for a stellar candidate. This could be great for a graduate student or someone who just graduated college and wants a chance to get their foot in the door of a great company.

This client is offering $25 an hour a year plus paid medical insurance. The office closes for major holidays, has paid sick leave and typically enjoys extra time off at the end of the year when most entertainment companies close. If you are great with attention to detail, and can keep up in a fast paced environment, we are looking for you!

Our lovely client is looking for an amazing bookkeeper and account manager. The current person in the role is leaving on great terms after a wonderful 8 years. We are looking for a great bookkeeper who is comfortable using Quickbooks, Microsoft Office, Google Suite and technology in general. Office hours are Monday-Friday, 9am-5pm in the West LA office.

You will work with this small, tight knit team to service a wonderful clientele including actors, writers, directors, producers, and other entertainment folks. Please have a positive and energetic personality who understands discretion, confidentially and professionalism with high profile clients. We are looking for a career bookkeeper account manager who is looking for a long term opportunity.

This client is offering $80,000-90,000 a year plus paid medical insurance. The office closes for major holidays, has paid sick leave and typically enjoys extra time off at the end of the year when most entertainment companies close. If you are great with attention to detail, have a wonderful reference from your last bookkeeping job and can keep up in a fast paced environment, we are looking for you!

Our clients have an delightful daughter who will turn two this fall, and a baby boy, due in September. They would like to find a Nanny with infant and toddler experience who will work M-F from 9:00am to 5:00pm, and be flexible to stay late on occasion if Mom Dad have a date night. Hopefully Nanny can do some traveling too! Mom is home and hands-on, but very busy — so Nanny will sometimes tag-team with Mom, and sometimes work independently, and will be expected to help with light tidying and hopefully food prep too. The dream is a bilingual Nanny who speaks both Spanish to English, and enjoys teaching the babies Español. We would like to find a candidate who either lives near the West side or has experience commuting to the Santa Monica Palisades area. Mom and Dad are very gentle and go-with-the-flow. They are not strict, and do not plan to sleep train or let the babies cry and self-soothe. They prefer that the babies are held and adored! If you are a Nanny who loves rules and discipline and structure — this may not be the job for you. It’s important for these clients to find someone who matches their vibe. The goal is to find a loving Nanny who will stay for years and be part of the family. Please reach out if you think it could be you!

This position will support a respected and multifaceted individual and community- based philanthropist. He is inquisitive, personable, caring, and also low-profile. This position will also work in coordination with another hybrid Personal Assistant.

Essential Functions:
• Property Management: The estate manager is responsible for all day-to-day maintenance, repairs, renovations, negotiating bids, insurance coverage, and security for three (3) homes and ensures the properties are well-maintained, and any issues are promptly addressed to maintain its pristine condition.
• the primary residence located in Los Angeles;
• an architecturally significant home that requires ongoing maintenance and
renovations, located near the primary residence; and
• a ski vacation home that requires coordination with a local property manager.
• Staff, Vendor and Contract Management: Responsible for hiring and supervision of housekeepers, gardeners, pool maintenance vendors. Ensure they perform their duties efficiently and maintain the highest standards of service.
• Financial Management: Review and approve all household bills for accuracy and processing for payment via account payable department and review operating expenses and report on payables.
• Schedule Management: Maintain a well-organized and efficient environment, schedule appointments, and coordinate both meetings and philanthropic activities. Handle incoming and outgoing correspondence, emails, and phone calls on his behalf. Prepare regular updates and follow up on action items. Be a step and ahead and anticipate needs.
• Personal Assistance: Provide personal support, managing personal appointments, organizing personal documents, and overseeing house staff and events as needed. Assist with personal tasks, such as purchasing, special event planning, and family- related matters.
• Confidentiality and Discretion: Maintain the highest level of confidentiality when handling sensitive information, documents, and discussions. Demonstrate sound judgment in maintaining privacy and protecting the principal’s interests. Work with integrity, self- confidence, and maturity.
• Information Management: Maintain a comprehensive database of contacts, property information, legal documents, and relevant information with accuracy and attention to detail.
• Communication Liaison: Serve as a communication bridge between both internally and externally: vendors; and local government officials. Know local Council members and attend political events as appropriate. Ability to draft and proofread written communication for accuracy, professionalism, respect, and warmth. Communication is clear, substantiated and to the point.
• Event Hosting and Coordination Support: In coordination with another Personal Assistant and company team, provide regular updates and support to coordinate and organize events including managing guest lists, catering, decorations, and logistics to ensure all event logistics are well-coordinated and executed flawlessly.
• Travel and Itinerary Management Support: In coordination with another Personal Assistant, arrange domestic and international travel, including flight bookings, hotel reservations, and ground transportation. Create detailed itineraries and ensure all necessary travel documents are obtained in a timely manner. Proactively manage changes or adjustments to travel plans and provide constant updates.
Requirements:
• Location: In-person based on the westside of Los Angeles.
• Schedule: Must be available to work flexible hours to address urgent requests.
• Experience: Minimum of 5-10 years of experience as an executive assistant, personal
assistant, or similar role.
• Exceptional Organizational Skills: Proven ability to handle multiple tasks simultaneously,
prioritize effectively, and meet deadlines in a fast-paced and demanding environment.
Follow up consistently in a timely manner.
• Strong Communication Skills: Excellent written and verbal communication skills, with the
ability to interact professionally with individuals at all levels. Attention to detail is crucial.
• Discretion and Confidentiality: Demonstrated ability to handle sensitive and confidential
information with utmost discretion.
• Professionalism and Poise: Ability to remain calm and composed under pressure,
maintaining a professional demeanor at all times. Adaptability and flexibility are essential to adjust to changing priorities and schedules. Eagerly take initiative and be proactive to be efficient and effective, recommend improvements and take on items “above and beyond.”
• Technical Proficiency: Proficient in using productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling software.
• Valid Driver’s License: A valid driver’s license and a reliable means of transportation are required.

Incredible benefits: 401k, medical, dental and vision plus others! Salary range is totally DOE, 150-175kplus