Our amazing client is looking for an administrative assistant who can manage the front desk. They represent entertainment folks, and it’s a boutique firm, and a fun place to work!

Our client needs help with answering the phones, mail management, deposits to the bank, FedEx runs, and other basic admin roles. Please have at least some experience with Quickbooks and be generally tech savvy. Office hours are Monday-Friday, 9am-5pm in the West LA office.

We are looking for someone who can work full time, Monday-Friday, 9am-5pm. This could be great for a graduate student or someone who just graduated college and wants a chance to get their foot in the door of a great company.

This client is offering $27 an hour a year plus paid medical insurance. The office closes for major holidays, has paid sick leave and typically enjoys extra time off at the end of the year when most entertainment companies close. If you are great with attention to detail, and can keep up in a fast paced environment, we are looking for you!


We are seeking a highly organized and dynamic Executive Assistant to provide part-time support, based in Los Angeles, with an understanding of working across time zones (Los Angeles and London). The ideal candidate will manage day-to-day tasks with professionalism, flexibility, and attention to detail.

Key Responsibilities:
- Manage and maintain the diary and schedule
- Arrange personal trainers and medical appointments
- Handle travel arrangements, including booking travel, taxis, Ubers
- Organize social events and personal engagements
- Oversee personal tasks such as checking the closet and ensuring the office is tidy
- Create and manage to-do lists, reminder lists, and call lists
- Communicate with bankers and handle financial coordination 
- Assist with spreadsheets and basic data management

Qualifications:
- Strong organizational and time management skills
- Proficiency in spreadsheets (e.g., Excel, Google Sheets)
- Excellent communication skills, capable of liaising with professionals such as bankers
- Ability to adapt and multitask in a fast-paced, dynamic environment
- Flexibility to occasionally work outside regular hours to accommodate different time zones (Los Angeles and London)

Note: This role is part-time and based in Los Angeles, but will require some flexibility in working hours to handle tasks related to the executive’s needs in London.


Second Assistant needed to support the CEO and Executive Producer of Film and TV Production Company, this is one of the fastest growing production company’s in town! This is a high-volume desk and you’ll have exposure to all of the amazing content they are working on, plus amazing creative people! Perfect for anyone excited about the entire creative process. Ideal candidates would have at least one-year experience at an agency, management company, or a production company. Regular duties include heavy admin and strategic work as well as occasionally running a creative errand. A get it done, no task is too small or too big to accomplish mindset is ideal! This is a great opportunity for someone driven who wants to get amazing experience at this level, you will get to work with an amazing #1 in the CEO’s office. You should have your pulse on all that’s happening in entertainment, be interested in being up to date on what’s culturally interesting to help curate experiences for your boss and have thick skin. This office is extremely fast pace, and you need to be able to keep up.

Amazing benefits: full medical dental vision, 401k after a year with match, plus generous vacation time, and OT pay when you work it. Hourly compensation is $26 an hour, DOE, which typically grosses around $75,000 – $80,000 a year with the OT. Do not miss this amazing opportunity! If you can make it on this desk, the whole world will be your oyster.

Our client is a rapidly growing high profile entertainment law firm led by diverse and prolific management. The firm is seeking a talented individual who wants to contribute to a growing and successful law firm with administrative support. We are seeking a self-sufficient individual who has the initiative and desire to support a law firm that is at the center of film and television deal making. Executive Assistant will be supporting the Managing Partner in all administrative aspects in high profile entertainment transactions.

DUTIES RESPONSIBILITIES
• Provide administrative coverage. (calls, schedule, travel arrangements)
• Coordinates, oversees, and leads planning and execution of special events.
• Arrange and submit attorney CLEs and compliance.
• Answer and route incoming calls on a multi-line telephone system, as needed.
• Schedule calls and meetings with clients and opposing counsel and all office.
• Provide support for marketing events, speaking engagements, etc.
• Offers paralegal law clerk support to include:
• Pulling precedent files.
• Working directly on legal closings including obtaining signatures, preparing closing files and listening in on closing calls to take notes and help with action items.
• Draft cover letters.
• Communicates directly with clients on scheduling items.
• Format and or redline documents.
• Work with other team assistant
• Attends all team-related meetings.
• Creates a strategy and system to implement an efficient workday.
• Monitors and prompts all calendared events during business day.
• Maintains a positive attitude and is first in line to handle calls, internal requests.
• Helps with coordination of personal activities, schedule, and calendar.

REQUIRED SKILLS AND ABILITIES
• A mix of a top-tier law firm and in-house experience preferred.
• Experience in the entertainment industry is desirable.
• Detail-oriented, with accurate input and proof-proving skills.
• Strong PC skills, including proficiency in Microsoft Word, Microsoft Excel and Outlook.
• Excellent written, verbal, analytical, and organizational skills with ability to interact well with all levels of personnel.
• Self-starter with ability to prioritize high-volume work in fast-paced, dynamic environment. Must be responsive to deadlines and work well under pressure.
• Proven ability to handle highly confidential and sensitive information.
• Ability to guide and focus their duties interiorizing basic business processes and routines with low supervision.
• Capability to meet the expectations set on the duties assigned.
• Successfully shares information and ideas securing the most meaningful message is perfectly conveyed.
• Strong work ethic.  

EDUCATION AND EXPERIENCE
• 5 years of experience in a law firm or an entertainment media company legal department.
• College degree or equivalent level of experience.

PHYSICAL REQUIREMENTS
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to navigate each department at the firm’s facilities.

The client is offering $60,000 – $95,000, DOE plus medical, dental and vision insurance plus a matching 401k. The last assistant is leaving to start law school. The client is now looking for a career assistant who can support the client long term, and keep up with the fast paced exciting environment.