Our lovely client is looking for a wonderful person to come join their team! Both Principals have senior Executive Assistants who do a wonderful job, but they are so busy, they need to hire a 3rd assistant who can support them across the board from Executive Assistant to Personal Assistant needs. This is a wonderful opportunity for a more junior assistant, would love to learn, and grow within this wonderful Family Office.

Salary is DOE, $90,000 a year on up plus wonderful Medical, Dental and Vision insurance plus a matching 401k that starts right away! Parking is in the building and paid for. This is a gorgeous right in the heart of Beverly Hills, endless places to walk to lunch!

Hours will be about 40-45 a week. Monday-Friday, and your schedule can be more 9-5, 10-6 or 11-7 if that works better for you.

Company Background:

We are a private investment firm and family office that invests directly in private and public companies and real estate, acquiring control and minority stakes, as well as with top-tier investment managers across the globe.

Position/Career Summary:

We are seeking a polished, poised, and capable Personal/Executive Assistant to join our outstanding Executive Assistant team. This person will assist the team who supports the principals. A humble, can-do mindset with strong attention to detail are a must. Needs to be organized, professional and a forward-thinking self-starter who has impeccable attention to detail, is highly service-driven and enjoys working in a team environment. Must be excellent at anticipating needs, acting independently and solving problems with a can-do spirit. Empathy and kindness and a poised, calm manner are also especially important. Strong writing skills and an ability to communicate clearly and concisely are essential.

Responsibilities Include:

• Assisting Executive Assistants with overall office operations
• Covering for Executive Assistants when on vacation or out of the office
• Answering phones and connecting calls as needed
• Meeting preparation including catering orders, tech checks and more
• Maintaining office inventories
• General office duties such as filing, copying and scanning
• Assisting with Principals’ travel arrangements
• Running errands between the houses and office
• Gift buying
• List management for eblasts and invites
• Handling all incoming and outgoing package deliveries
• Making restaurant reservations

Characteristics for Success:

• Bachelor’s degree preferred, though all backgrounds will be considered.
• Must be a confident communicator with the level of maturity, discretion, and professional presence necessary to work with all levels of executives
• Prior personal experience required (4+ years), with a working knowledge of basic office functions, such as Adobe, Outlook, Word, Excel, and Google Docs/Sheets/Drive.
• Must be fully vaccinated/boosted.
• Unquestionable ethics and integrity and a strong sense of commitment. Demonstrated ability to protect privacy and maintain unwavering discretion in dealing with highly confidential information.
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Ability to reprioritize responsibilities seamlessly in a rapidly changing environment.
• Service approach with a strong sense of accountability, empathy and humility.
• Highly resourceful team-player, solution-oriented and self-motivated.

We are looking for the premier Right Hand Executive Assistant for our client who runs several successful businesses (writing, producing, licensing,) in the music industry! He is non stop from morning until night and needs an incredibly detailed Executive Assistant who can prioritize and organize his professional life. Our client is also a husband and father to a young toddler, so helping him keep track of important family milestones are a wish! We want the assistant who keeps his business life running so smoothly, and cares to make sure his personal life is organized though it’s a small part of the job.

You are known for anticipating your bosses needs, are a fantastic communicator, are excited by the music industry and are looking to be a true partner to your next boss. You will be the life coordinator to make sure it all goes well!

This position is typically Monday-Friday, 8/9-5/6, plus emails/texts after hours as needed. A new office is being built in Frogtown (East LA,) and you will get to work from that gorgeous creative office as well as times going to your new CEO’s home in Studio City. Some weeks you’ll be in person 5 days a week, and some weeks in person 3 days a week. Our client wants a confident person who can manage themselves and knows where to be and when. You are tech savvy, comfortable on Microsoft Office, PCs, MAC, and dog friendly.

If you have an interest in supporting a brilliant mind in music, this is for you! Please have your Covid vaccines and booster. The best person for the role is incredibly organized and always thinking ahead. You might have 3 years or 15 years of experience. We just want a lovely, positive and savvy right hand! Please let us know what you’re this person. Rate is totally DOE, plus stipend for health insurance.

This Start Up has a kind and visionary CEO leading the helm, and they are looking for a new Executive Assistant! You will be based right in the Palisades village, in a beautiful office. As the Executive Assistant, you will play a critical role in the company’s growth and will be a key player in maximizing the organization’s bandwidth. You will report directly to the CEO but will support the team cross functionally when needed.

This position is usually Monday-Friday, 9am-5pm in the office, with available to work some hours before and after remotely. There are times when the CEO travels, and you can work remotely as well. We are looking for a bright, thoughtful, curious and organized Executive Assistant who is excited to support this visionary CEO and grow with the company. The Executive Assistant is analytical, creative, highly organized, detail oriented, comfortable multi-tasking and excellent at multi-tasking.

Responsibilities include:
● Manage and maintain executive calendars – working with several international and external partners
● Assist in meeting preparation – compile briefing materials to include titles, bios and company overviews
● Conference room setup, and schedule/coordinate meetings, conferences, teleconferences. Attend and take notes as applicable.
● Gift buying for team birthdays or special events
● Planning private dinners and events
● Planning company wide offsites
● Manage a high level of communication with internal and external contacts
● Implement administrative systems and procedures
● Arrange domestic and international travel [travel, accommodations, car service]
● Prepare expense reports & departmental invoices, including coding, scanning, and reconciling
● Track agreements and follow-ups for signature
● Create and maintain department’s database and key spreadsheets
● Work with the office services and IT team to maintain office supplies and expedite technology requests
● Maintain confidentiality and discretion for all conversations, meetings, and documents
Minimum Requirements:
● BS or BA
● 5+ years of experience supporting a C-Level Executive
● Excellent written and verbal communication skills
● Proficiency using Google Suite, Outlook, Zoom, Microsoft Teams, Concur

Benefits of this position include:
● Health insurance and mobile phone reimbursement
● Unlimited PTO
● Performance-based bonus and equity awards
● Opportunity to grow within the firm

Office culture is flexible and team-based with open communication. Each company employee is encouraged to play an active role in growing our firm.

Salary is $100,000 – $120,000 DOE

This is one happening office! With a few businesses conducting their work, it’s always interesting, and lots of moving pieces to keep you busy. If you enjoy keeping a creative business running, are the most organized, personable and fashionable office manager/administrative assistant, we are looking for you! The ideal candidate has at least 5+ years of office manager/administrative assistant experience in a fast paced, and dynamic creative company!

You will be responsible for providing general office support while ensuring the office runs smoothly. The West Hollywood office is headquarters for the production company and the Beauty company.

Essential Responsibilities
• Maintain overall office including but not limited to establishing efficient office procedures for filing, correspondences, mail, and supplies.
• Provide administrative support to the team by organizing, coordinating, and scheduling meetings, appointments and events.
• Oversee the guest experience ensuring everyone coming to the office has a pleasant and friendly experience while performing receptionist duties including scheduling and greeting visitors, accepting deliveries, and answering and directing calls.
• Responding to emails in a timely and professional manner.
• Manage relationships with vendors, service providers and landlord and coordinate with IT to ensure office equipment is updated and functional.

Knowledge, Skills & Abilities
• Excellent organization and prioritization skills with the ability to optimize operational efficiency.
• Technology savvy.
• Ability to identify problems and find solutions with minimal supervision.
• Flexible and calm under pressure.
• Effective verbal and written communication.
• Collaborator.

Requirements
• Previous experience working in a professional office environment.
• Professionally represent the brand.
• Proficient in MS Office, Google Suite and Mac products.
• Good attitude, high energy, strong work ethic, high-level of discretion and confidentiality.
• Potential to work overtime.
• Must be able to stand for extended periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Responsibilities.

Salary is $80,000 – $95,000 DOE
Medical Insurance is Silver Anthem PPO
10 days of paid vacation, CA sick days, paid holidays

We have a first assistant position at one of the fastest growing production company’s in town! You will be based in their Hollywood office, Monday-Friday. The CEO needs someone with experience working on a fast paced, high pressure desk for a high level Executive, Producer or Agent. You will be managing his business life and keeping him on track. You will be the gatekeeper that has his day to day running smoothly between the company and his family. Your boss is often on set and needs a strong Assistant who can keep things organized at the office. He is looking for a passionate assistant who is ready to prove themselves and earn the opportunity to advance in the company after a couple of years, or stay and be his right hand for years. We would love an avid reader who is culturally savvy and in the know, someone who knows the hottest restaurants and coolest events happening in the city. You make the impossible possible, even getting him into the trendiest restaurant at the last minute with no problem. You will also be managing a 2nd assistant who will be your team mate is making sure nothing slips through the cracks, and there is always coverage on the desk.

You are quick on your feet, resourceful and you are always two steps ahead! Competitive salary (this is an hourly + OT position, you will earn over 100k a year, for the right person,) and amazing benefits: full medical/dental/vision and 401k after a year plus life insurance. This production works with all the hot streamers and studios in town, it’s truly an amazing place to be!