Our lovely client is looking for a wonderful person to come join their team! Both Principals have senior Executive Assistants who do a wonderful job, but they are so busy, they need to hire a 3rd assistant who can support them across the board from Executive Assistant to Personal Assistant needs. This is a wonderful opportunity for a more junior assistant, would love to learn, and grow within this wonderful Family Office.

Salary is DOE, $90,000 a year on up plus wonderful Medical, Dental and Vision insurance plus a matching 401k that starts right away! Parking is in the building and paid for. This is a gorgeous right in the heart of Beverly Hills, endless places to walk to lunch!

Hours will be about 40-45 a week. Monday-Friday, and your schedule can be more 9-5, 10-6 or 11-7 if that works better for you.

Company Background:

We are a private investment firm and family office that invests directly in private and public companies and real estate, acquiring control and minority stakes, as well as with top-tier investment managers across the globe.

Position/Career Summary:

We are seeking a polished, poised, and capable Personal/Executive Assistant to join our outstanding Executive Assistant team. This person will assist the team who supports the principals. A humble, can-do mindset with strong attention to detail are a must. Needs to be organized, professional and a forward-thinking self-starter who has impeccable attention to detail, is highly service-driven and enjoys working in a team environment. Must be excellent at anticipating needs, acting independently and solving problems with a can-do spirit. Empathy and kindness and a poised, calm manner are also especially important. Strong writing skills and an ability to communicate clearly and concisely are essential.

Responsibilities Include:

• Assisting Executive Assistants with overall office operations
• Covering for Executive Assistants when on vacation or out of the office
• Answering phones and connecting calls as needed
• Meeting preparation including catering orders, tech checks and more
• Maintaining office inventories
• General office duties such as filing, copying and scanning
• Assisting with Principals’ travel arrangements
• Running errands between the houses and office
• Gift buying
• List management for eblasts and invites
• Handling all incoming and outgoing package deliveries
• Making restaurant reservations

Characteristics for Success:

• Bachelor’s degree preferred, though all backgrounds will be considered.
• Must be a confident communicator with the level of maturity, discretion, and professional presence necessary to work with all levels of executives
• Prior personal experience required (4+ years), with a working knowledge of basic office functions, such as Adobe, Outlook, Word, Excel, and Google Docs/Sheets/Drive.
• Must be fully vaccinated/boosted.
• Unquestionable ethics and integrity and a strong sense of commitment. Demonstrated ability to protect privacy and maintain unwavering discretion in dealing with highly confidential information.
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Ability to reprioritize responsibilities seamlessly in a rapidly changing environment.
• Service approach with a strong sense of accountability, empathy and humility.
• Highly resourceful team-player, solution-oriented and self-motivated.

We are looking for the premier Right Hand Executive Assistant for our client who runs several successful businesses (writing, producing, licensing,) in the music industry! He is non stop from morning until night and needs an incredibly detailed Executive Assistant who can prioritize and organize his professional life. Our client is also a husband and father to a young toddler, so helping him keep track of important family milestones are a wish! We want the assistant who keeps his business life running so smoothly, and cares to make sure his personal life is organized though it’s a small part of the job.

You are known for anticipating your bosses needs, are a fantastic communicator, are excited by the music industry and are looking to be a true partner to your next boss. You will be the life coordinator to make sure it all goes well!

This position is typically Monday-Friday, 8/9-5/6, plus emails/texts after hours as needed. A new office is being built in Frogtown (East LA,) and you will get to work from that gorgeous creative office as well as times going to your new CEO’s home in Studio City. Some weeks you’ll be in person 5 days a week, and some weeks in person 3 days a week. Our client wants a confident person who can manage themselves and knows where to be and when. You are tech savvy, comfortable on Microsoft Office, PCs, MAC, and dog friendly.

If you have an interest in supporting a brilliant mind in music, this is for you! Please have your Covid vaccines and booster. The best person for the role is incredibly organized and always thinking ahead. You might have 3 years or 15 years of experience. We just want a lovely, positive and savvy right hand! Please let us know what you’re this person. Rate is totally DOE, plus stipend for health insurance.

This Start Up has a kind and visionary CEO leading the helm, and they are looking for a new Executive Assistant! You will be based right in the Palisades village, in a beautiful office. As the Executive Assistant, you will play a critical role in the company’s growth and will be a key player in maximizing the organization’s bandwidth. You will report directly to the CEO but will support the team cross functionally when needed.

This position is usually Monday-Friday, 9am-5pm in the office, with available to work some hours before and after remotely. There are times when the CEO travels, and you can work remotely as well. We are looking for a bright, thoughtful, curious and organized Executive Assistant who is excited to support this visionary CEO and grow with the company. The Executive Assistant is analytical, creative, highly organized, detail oriented, comfortable multi-tasking and excellent at multi-tasking.

Responsibilities include:
● Manage and maintain executive calendars – working with several international and external partners
● Assist in meeting preparation – compile briefing materials to include titles, bios and company overviews
● Conference room setup, and schedule/coordinate meetings, conferences, teleconferences. Attend and take notes as applicable.
● Gift buying for team birthdays or special events
● Planning private dinners and events
● Planning company wide offsites
● Manage a high level of communication with internal and external contacts
● Implement administrative systems and procedures
● Arrange domestic and international travel [travel, accommodations, car service]
● Prepare expense reports & departmental invoices, including coding, scanning, and reconciling
● Track agreements and follow-ups for signature
● Create and maintain department’s database and key spreadsheets
● Work with the office services and IT team to maintain office supplies and expedite technology requests
● Maintain confidentiality and discretion for all conversations, meetings, and documents
Minimum Requirements:
● BS or BA
● 5+ years of experience supporting a C-Level Executive
● Excellent written and verbal communication skills
● Proficiency using Google Suite, Outlook, Zoom, Microsoft Teams, Concur

Benefits of this position include:
● Health insurance and mobile phone reimbursement
● Unlimited PTO
● Performance-based bonus and equity awards
● Opportunity to grow within the firm

Office culture is flexible and team-based with open communication. Each company employee is encouraged to play an active role in growing our firm.

Salary is $100,000 – $120,000 DOE

This is one happening office! With a few businesses conducting their work, it’s always interesting, and lots of moving pieces to keep you busy. If you enjoy keeping a creative business running, are the most organized, personable and fashionable office manager/administrative assistant, we are looking for you! The ideal candidate has at least 5+ years of office manager/administrative assistant experience in a fast paced, and dynamic creative company!

You will be responsible for providing general office support while ensuring the office runs smoothly. The West Hollywood office is headquarters for the production company and the Beauty company.

Essential Responsibilities
• Maintain overall office including but not limited to establishing efficient office procedures for filing, correspondences, mail, and supplies.
• Provide administrative support to the team by organizing, coordinating, and scheduling meetings, appointments and events.
• Oversee the guest experience ensuring everyone coming to the office has a pleasant and friendly experience while performing receptionist duties including scheduling and greeting visitors, accepting deliveries, and answering and directing calls.
• Responding to emails in a timely and professional manner.
• Manage relationships with vendors, service providers and landlord and coordinate with IT to ensure office equipment is updated and functional.

Knowledge, Skills & Abilities
• Excellent organization and prioritization skills with the ability to optimize operational efficiency.
• Technology savvy.
• Ability to identify problems and find solutions with minimal supervision.
• Flexible and calm under pressure.
• Effective verbal and written communication.
• Collaborator.

Requirements
• Previous experience working in a professional office environment.
• Professionally represent the brand.
• Proficient in MS Office, Google Suite and Mac products.
• Good attitude, high energy, strong work ethic, high-level of discretion and confidentiality.
• Potential to work overtime.
• Must be able to stand for extended periods. Reasonable accommodations may be made to enable individuals with disabilities to perform the Essential Responsibilities.

Salary is $80,000 – $95,000 DOE
Medical Insurance is Silver Anthem PPO
10 days of paid vacation, CA sick days, paid holidays

We have a first assistant position at one of the fastest growing production company’s in town! You will be based in their Hollywood office, Monday-Friday. The CEO needs someone with experience working on a fast paced, high pressure desk for a high level Executive, Producer or Agent. You will be managing his business life and keeping him on track. You will be the gatekeeper that has his day to day running smoothly between the company and his family. Your boss is often on set and needs a strong Assistant who can keep things organized at the office. He is looking for a passionate assistant who is ready to prove themselves and earn the opportunity to advance in the company after a couple of years, or stay and be his right hand for years. We would love an avid reader who is culturally savvy and in the know, someone who knows the hottest restaurants and coolest events happening in the city. You make the impossible possible, even getting him into the trendiest restaurant at the last minute with no problem. You will also be managing a 2nd assistant who will be your team mate is making sure nothing slips through the cracks, and there is always coverage on the desk.

You are quick on your feet, resourceful and you are always two steps ahead! Competitive salary (this is an hourly + OT position, you will earn over 100k a year, for the right person,) and amazing benefits: full medical/dental/vision and 401k after a year plus life insurance. This production works with all the hot streamers and studios in town, it’s truly an amazing place to be!

Successful Tech Entrepreneur is seeking the best Executive Assistant who truly knows how to support a CEO Tech Entrepreneur! You will be based in LA and work mostly remotely except when needed in the Palm Beach Florida office 5-10 days a month. We would love someone really experienced in this world, who knows how to manage all the details of a fast moving CEO. You might be asked to travel internationally four times a year on the private jet, please have your Passport ready!

Extremely competitive compensation for the right person, $150,000 – $200,000 plus excellent health insurance and a 401k.

The Executive Assistant will provide high-level administrative support to the CEO. Reporting directly through the Office of the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within a fast-paced entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

Responsibilities
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
• Plans, coordinates, and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time.
• Completes a broad variety of administrative tasks including: managing an extremely active calendar; completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings.
• Partners across departments, internal events, facilities, and executive assistants on all aspects of customer meeting planning and execution. Owns meeting logistics from start to finish (from catering and room setup to agenda creation to logistics)
• Provides a bridge for smooth communication between the CEO and internal teams; demonstrating leadership to maintain credibility, trust, and support with senior leadership.
• Demonstrates leadership to build relationships crucial to the success of the business.
• Possess the ability to have influence to drive successful outcomes.
• Works closely and productively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up urgently.
• Prioritizes conflicting needs and handles matters expeditiously.
• Proactively follows-through on projects to successful completion, often with deadline pressures.
• Works in tandem with the CEO’s personal team on event coordination.

Qualifications
• 5-10 years of experience supporting a C-level staff member in a public company
• Ability to travel up to 75% of the time and follow the active schedule of a CEO leading a growing global company
• Bachelor’s degree required
• Entrepreneurial spirit with uncanny ability to perform in fast-paced environment
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including members of leadership, the board, external customers, and their teams
• Exceptional organization skills with the ability to successfully juggle and prioritize multiple people’s calendars and tasks, at once
• Expert level written and verbal communication skills; Excellent interpersonal skills, tact, and discretion
• Demonstrated strong decision-making ability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Ability to anticipate approaching problems and establish strategic plans for future success
• High level technical proficiency with Zoom, Slack, and Google Suite Products – Drive, Gmail, Calendar, etc.

Production Company seeks an experienced EXECUTIVE ASSISTANT to support Award-Winning Film and Television Producer. This position is ideal for a career-level executive assistant seeking a long-term opportunity. Candidates MUST have at least 5 years prior entertainment experience supporting top level creatives. Reliability, flexibility, efficiency, and forward-thinking capability are key attributes for success in this role.
This key team leader is responsible for creating and ensuring a friendly and professional atmosphere in the company. This person must be extremely detail-oriented, organized, proactive, resourceful, and possess great interpersonal skills.

Only qualified candidates need apply.
The executive assistant will perform all administrative & personal tasks on behalf of the executive, including but not limited to: extensive scheduling, rolling calls, travel coordination and office management. Office located Westside of Los Angeles.

REQUIREMENTS:
• 5 – 10 years’ experience supporting top level creatives or C-Suite level execs within the entertainment industry
• Strong organizational and superior oral and written communication skills
• Highly organized and efficient; able to manage multiple projects/tasks simultaneously
• Make appropriate, informed decisions regarding priorities and available time.
• Act as a conduit between the Producer’s Office and Outside Talent.
• Create, update, and proactively maintain inward-facing production documents
• Strong computer skills including all Mac applications
• Anticipates issues before they occur and plans option-based contingencies
• Knows when/how to be assertive to get things done
• Quick to respond to requests and is completely dependable on follow-through
• Demonstrated ability to handle sensitive, confidential information
• Versatile professional with a high standard of integrity
• Flexible; able to provide extended availability, including evenings, weekends and holidays.
• Flexibility to travel to film and television set production locations.
• Anticipate and prioritize workflows for the Producer’s various creative roles.
• Assist in all aspects of preparation for meetings (identifying attendee avails, securing conference rooms, arranging technical support, catering, etc.).
• Book and prepare complex travel itineraries (Flight, lodging, transportation, meeting agendas, etc) for local, domestic, and international travel in a timely, efficient manner.

Competitive salary, $180,000 DOE and benefits including medical, dental, vision coverage and 401K.

We are working with the most interesting client who is looking for the best Virtual/Remote Executive Assistant out there! You can be based in NYC or Miami, or LA if you are an early bird and happy to work on the EST time zone. Our client is often traveling, but at the moment is based dually out of NYC & Miami.

We are looking for an Executive Assistant who has supported other Founders and CEOs of groundbreaking companies. You will be in charge of wrangling a complex schedule that is ever changing and fluid. You will manage your time and prioritize it to make sure everything is taken care of. From the calendar, to travel, to events and more, you will be the right hand, and work closely with the fantastic Chief of Staff who is spearheading business priorities. This is a well funded start up that is growing quickly, so it’s an exciting time to join their team.

You will have a 24/7 mentality. However, this company values systems and organization, so you will have support from their COS, and possibly a 2nd virtual assistant who you will manage for tasks on your to do list to make your day more efficient. While the focus is on the business, you know that supporting a CEO Founder is all about making sure their life is in order, and some personal assistance will be needed. The principal is interested in expanding the scope of his social engagements, and wants someone to be able to help project manage regular dinner parties/salon dinners/cocktail events/etc. at home and when he travels.

Please have excellent, long term references and be extremely tech savvy. We would love someone who is already a master on Google Suite, Asana, Slack and Microsoft Office. You are comfortable learning new programs and are curious to keep up with what is evolving in the Web3 world.

You will be asked to occasionally travel to where your boss is, so while the position is mostly remote day to day, we do need someone than can travel about once a month. Please have your Covid vaccines and booster.

Please let us know why you are the perfect Executive Assistant to support this visionary Founder!

Salary offered is $100,000 – $130,000 DOE plus excellent PPO medical insurance and a matching 401k. PTO, sick time and vacation days as well.

One of our best clients is looking for a wonderful Executive Assistant to join their team! We would love to find an experienced C Suite Level Executive Assistant from another Family Office, or CEO’s office. You are used to, and enjoy working on a team of assistants to make sure your boss gets everything she needs! We love to see longevity in each prior role on your resume, ideally you have at least 5+ years of experience!

You will work Monday-Friday at the West LA property, about 50+ hours a week. We are looking for a positive, bright, flexible, self starter who thrives in taking initiative and being a team player. The ideal candidate has at least 3-5 years of Executive Assistant experience in a fast paced creative environment. The idea of working in a gorgeous estate daily is exciting! You are confident on all apple products, Google Suite and a master with all things organization! You have a lovely, positive and warm demeanor – and the most sharp organizational skills. You could be on the US President’s Executive Assistant team with how sharp you are, but you prefer to be in sunny CA! Ideally, you live in West LA, not too far from your new dream job! Please have your Covid vaccines.

Job Description
Job Title: Executive Assistant to the Principal
Responsible to: Estates Manager
Location: Los Angeles (travel as needed)

Purpose:
Your primary responsibilities involve the exercise of independent judgment in managing the Principal’s needs and supporting all facets of the Principal’s contacts. You will work directly with the Principal and very closely with the Estates Manager. You will be an integral part of the house management team and the conduit to the Principal for all internal and external entities. In addition, you will be responsible for managing the calendar and all of the day-to-day duties. You must be proactive and able to communicate effectively to the Principal and the wider team at all times.

The position will include, but will not be limited to, the following tasks:
• Coordinate all aspects of Principal’s work, projects, family life and calendar
• Working directly with Principal to plan, develop, present and guide projects through from ideation to completion
• Assist with deliverables and manage deadlines from many sources both internal and external
• Assist with all aspects of Principal’s art projects: including but not limited to: Art Studios, communications with legal teams and the movement of Art both nationally and internationally
• Research and manage the Principal’s various diverse projects as needed
• Coordinate and assist with all Foundation initiatives
• Acting liaison between all contacts and the Principal
• Managing and coordinating the daily calendars of Principal: holistic overview of calendar at all times
• Planning appointments and events: coordination of all calendared events from beginning to end and all that they encompass
• Act as the point of contact between Principal and Employees, Family and external Associates
• Create regular reports and communicate all to Principal and Estates Manager
• Liaise and work closely with Prinicpal’s travel team and manage all internal Family Office travel communications
• Coordinate and manage cargo and luggage coming on and off aircrafts and boat
• Coordinate Family and Guest plans, convey to appropriate parties when traveling, or at home, and direct the wider team in making/finalizing plans
• Coordinate with Principal’s team on all Family gifting: direct and manage the implementation of annual gifting
• Manage Principal’s phone calls, emails and text communication: streamline systems
• Respond promptly to Principal’s and Managers’ queries
• Facilitate internal communication between all departments as needed
• Clear communication of new standards, resources and inventories to entire management team
• Direct IT team on support and implementation of Principal’s IT needs
• Facilitate and contribute ideas to the organization in any way in which we might improve
• Travel as needed

Key skills required
Planning and delivering results
• Clear communication
• Ability to plan and organize
• Ability to delegate
• Excel in time management
• Flexibility

Problem Solving/Decision Making
• Analytic ability
• Decisiveness
• Sound judgment
• Ability to prioritize and manage demands from multiple sources

Extremely competitive pay! This is an hourly + OT position, with guaranteed minimum of hours. SIX FIGURE position (DOE) plus incredible HEALTH INSURANCE & 401k program! This is a very special position, we are looking for the best out there!