Our amazing client is looking for an administrative assistant who can manage the front desk. They represent entertainment folks, and it’s a boutique firm, and a fun place to work!

Our client needs help with answering the phones, mail management, deposits to the bank, FedEx runs, and other basic admin roles. Office hours are Monday-Friday, 9am-5pm in the West LA office.

We are looking for someone who can work full time, 40 hours a week, or part time 30 hours a week for a stellar candidate. This could be great for a graduate student or someone who just graduated college and wants a chance to get their foot in the door of a great company.

This client is offering $25 an hour a year plus paid medical insurance. The office closes for major holidays, has paid sick leave and typically enjoys extra time off at the end of the year when most entertainment companies close. If you are great with attention to detail, and can keep up in a fast paced environment, we are looking for you!

Our lovely client is looking for an amazing bookkeeper and account manager. The current person in the role is leaving on great terms after a wonderful 8 years. We are looking for a great bookkeeper who is comfortable using Quickbooks, Microsoft Office, Google Suite and technology in general. Office hours are Monday-Friday, 9am-5pm in the West LA office.

You will work with this small, tight knit team to service a wonderful clientele including actors, writers, directors, producers, and other entertainment folks. Please have a positive and energetic personality who understands discretion, confidentially and professionalism with high profile clients. We are looking for a career bookkeeper account manager who is looking for a long term opportunity.

This client is offering $80,000-90,000 a year plus paid medical insurance. The office closes for major holidays, has paid sick leave and typically enjoys extra time off at the end of the year when most entertainment companies close. If you are great with attention to detail, have a wonderful reference from your last bookkeeping job and can keep up in a fast paced environment, we are looking for you!

Our clients have an delightful daughter who will turn two this fall, and a baby boy, due in September. They would like to find a Nanny with infant and toddler experience who will work M-F from 9:00am to 5:00pm, and be flexible to stay late on occasion if Mom Dad have a date night. Hopefully Nanny can do some traveling too! Mom is home and hands-on, but very busy — so Nanny will sometimes tag-team with Mom, and sometimes work independently, and will be expected to help with light tidying and hopefully food prep too. The dream is a bilingual Nanny who speaks both Spanish to English, and enjoys teaching the babies Español. We would like to find a candidate who either lives near the West side or has experience commuting to the Santa Monica Palisades area. Mom and Dad are very gentle and go-with-the-flow. They are not strict, and do not plan to sleep train or let the babies cry and self-soothe. They prefer that the babies are held and adored! If you are a Nanny who loves rules and discipline and structure — this may not be the job for you. It’s important for these clients to find someone who matches their vibe. The goal is to find a loving Nanny who will stay for years and be part of the family. Please reach out if you think it could be you!

This position will support a respected and multifaceted individual and community- based philanthropist. He is inquisitive, personable, caring, and also low-profile. This position will also work in coordination with another hybrid Personal Assistant.

Essential Functions:
• Property Management: The estate manager is responsible for all day-to-day maintenance, repairs, renovations, negotiating bids, insurance coverage, and security for three (3) homes and ensures the properties are well-maintained, and any issues are promptly addressed to maintain its pristine condition.
• the primary residence located in Los Angeles;
• an architecturally significant home that requires ongoing maintenance and
renovations, located near the primary residence; and
• a ski vacation home that requires coordination with a local property manager.
• Staff, Vendor and Contract Management: Responsible for hiring and supervision of housekeepers, gardeners, pool maintenance vendors. Ensure they perform their duties efficiently and maintain the highest standards of service.
• Financial Management: Review and approve all household bills for accuracy and processing for payment via account payable department and review operating expenses and report on payables.
• Schedule Management: Maintain a well-organized and efficient environment, schedule appointments, and coordinate both meetings and philanthropic activities. Handle incoming and outgoing correspondence, emails, and phone calls on his behalf. Prepare regular updates and follow up on action items. Be a step and ahead and anticipate needs.
• Personal Assistance: Provide personal support, managing personal appointments, organizing personal documents, and overseeing house staff and events as needed. Assist with personal tasks, such as purchasing, special event planning, and family- related matters.
• Confidentiality and Discretion: Maintain the highest level of confidentiality when handling sensitive information, documents, and discussions. Demonstrate sound judgment in maintaining privacy and protecting the principal’s interests. Work with integrity, self- confidence, and maturity.
• Information Management: Maintain a comprehensive database of contacts, property information, legal documents, and relevant information with accuracy and attention to detail.
• Communication Liaison: Serve as a communication bridge between both internally and externally: vendors; and local government officials. Know local Council members and attend political events as appropriate. Ability to draft and proofread written communication for accuracy, professionalism, respect, and warmth. Communication is clear, substantiated and to the point.
• Event Hosting and Coordination Support: In coordination with another Personal Assistant and company team, provide regular updates and support to coordinate and organize events including managing guest lists, catering, decorations, and logistics to ensure all event logistics are well-coordinated and executed flawlessly.
• Travel and Itinerary Management Support: In coordination with another Personal Assistant, arrange domestic and international travel, including flight bookings, hotel reservations, and ground transportation. Create detailed itineraries and ensure all necessary travel documents are obtained in a timely manner. Proactively manage changes or adjustments to travel plans and provide constant updates.
Requirements:
• Location: In-person based on the westside of Los Angeles.
• Schedule: Must be available to work flexible hours to address urgent requests.
• Experience: Minimum of 5-10 years of experience as an executive assistant, personal
assistant, or similar role.
• Exceptional Organizational Skills: Proven ability to handle multiple tasks simultaneously,
prioritize effectively, and meet deadlines in a fast-paced and demanding environment.
Follow up consistently in a timely manner.
• Strong Communication Skills: Excellent written and verbal communication skills, with the
ability to interact professionally with individuals at all levels. Attention to detail is crucial.
• Discretion and Confidentiality: Demonstrated ability to handle sensitive and confidential
information with utmost discretion.
• Professionalism and Poise: Ability to remain calm and composed under pressure,
maintaining a professional demeanor at all times. Adaptability and flexibility are essential to adjust to changing priorities and schedules. Eagerly take initiative and be proactive to be efficient and effective, recommend improvements and take on items “above and beyond.”
• Technical Proficiency: Proficient in using productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling software.
• Valid Driver’s License: A valid driver’s license and a reliable means of transportation are required.

Incredible benefits: 401k, medical, dental and vision plus others! Salary range is totally DOE, 150-175kplus

We need someone intelligent, trustworthy, reliable, proactive, always 10 steps ahead, and with great follow through to support this dynamic and busy CEO. He wants to be able to just say things once and know they will be handled. Someone who gets on things right away. He appreciates attention to detail, double and triple checking details, and things getting handled right away with progress reports and confirmation of completion. Your main responsibilities will be managing the calendar, reservations, phones, travel arrangements and itineraries, expenses, doctors appointments, managing his extensive art collection, coordination with the house and his wife’s PA, etc. It’s a mixture of business and personal but mostly personal. Please be tech savvy, comfortable using Microsoft Office, Google Suite and be up to date with general office tech.

The schedule is Monday, Wednesday and Friday, 8am-4pm out of the lovely Beverly Hills office. This is for a career EA who enjoys the day to day admin work who is looking for a stabile, long term opportunity. This is an hourly role, DOE.

Ready to hire! The current assistant is moving on after a wonderful chapter together.