los angeles area

Founder and CEO of Family Friendly Wellness Brand seeking Career Executive Assistant to grow with her

Lovely CEO Founder is searching for the most organized, compassionate, warm, intelligent and professional Executive Assistant. This CEO has been managing things on her own for years. Now that her company continues to grow, she really needs a professional to come in and take over the admin duties so the CEO can focus on expansion.

We need someone who learns their CEO’s habits, can anticipate needs, has incredible follow through and also understands what it is to compassionately supporting a CEO who is also a Mom and loves her kids dearly. About 80% of your position will be EA for the business, the other 20% is making sure the CEO can show up for her family. You might be facilitating a board meeting one day, and the next going to your CEO’s home to initiate closest organization. You think ahead at least 3 steps ahead and take pride in keeping your CEO’s life running smoothly.

You are a whiz with Google Suite, Slack, research, gifting, and communication. This position will mostly be based in the West Hollywood office, Monday-Friday, and we would love someone that can be flexible to work weekends as needed.

The company provides incredible medical/dental/vision insurance, unlimited PTO and more!

Let us know why you are the right person to keep this CEO’s life running smoothly. SALARY IS TOTALLY OPEN for the right person!

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Mostly Remote Bookkeeper Finance and Operations Manager needed for Family Real Estate Company based in Los Angeles

Company

Founded in 1970, The Corporation is a privately-held owner and manager of single-tenant NNN long-term leased real estate located across the US. A second-generation family business, The Corporation’s portfolio holdings include properties leased by Starbucks, FedEx, QuikTrip, 7-11, Dunkin’ Donuts, and In-N-Out Burger, among others. A specialist in providing long-term capital to growing companies through sale-leasebacks, ground leases, and build-to-suits, The Corporation strives to create long-lasting partnerships with its employees, tenants, development partners, and vendors. 

As a family business, we work to create a positive environment where people can learn, grow and thrive with the company as well as a collaborative environment where everyone feels encouraged to contribute to processes, decisions, planning and culture.

This position will primarily be remote, but employee must sit in Los Angeles and be available to meet in person as needed (max 1-2x a week).

Director of Finance and Operations

The Director of Finance and Operations will be in charge of all aspects of The Corporation’s financial operations, working closely with the company’s Principals and outside tax and accounting firms. General responsibilities will include:

• Billpay, A/R, A/P – Handle all aspects of Billpay, A/R, A/P and related operational and tracking processes for the business and family.
• Bookkeeping/Monthly Reconciliation – Manage complete month-end closing process.
• Financial Reporting – Prepare financial statements, budgets, etc. for business and family office.
• Coordination with Tax Advisors – Oversee ongoing and year-end state and federal tax compliance and all related tax matters.
• Tenant Receivables – Track A/R from tenants, coordinating with internal departments on tax or reimbursements owed by tenant and following up with tenant on missing/delayed payments.
• Lender Compliance – Coordinate, review, and approve compilation letters, financial statements, and tax filings for timely delivery to lenders (as per reporting requirements); calculate and deliver relevant Compliance Certificates and loan covenant calculations as required.
• 1099 Coordination – Prepare and distribute any 1099s.
• Inter-Entity Management – Coordinate transfers between entities and coordinate/track inter-entity documentation.
• HR Coordination – work with payroll provider to submit payroll, including 401K payments, and other required benefits administration, etc.
Skills and Qualifications
• 7+ years of relevant finance and accounting experience. Experience in a family office and/or a real estate firm strongly preferred, but not required.
• BA/BS in Accounting or Business with an emphasis in accounting; CPA preferred but not required.
• Knowledge of accounting software such as Quickbooks/Xero and payroll providers such as ADP/Gusto. Knowledge of Bill.com a plus, but not required.
• Must be trustworthy, highly motivated and self-directed with a strong sense of responsibility and attention to detail; successful candidates will also be responsive, good at follow-through, and be able to manage multiple tasks simultaneously.
• We value enthusiasm and a problem-solving mindset!

Compensation and Benefits

• Compensation range of $130k – $150k, depending on background and experience.
• Candidate will be eligible for Company retirement and medical benefits package.

Position is full-time, exempt and is available for an immediate start date, working remotely (employee in Los Angeles is preferred, with the ability to meet in person as needed, max 1-2x a week), with potential travel at least 4 times a year for company-wide meetings.

Please submit your salary requirement along with a resume and cover letter, outlining how your skills and experience meet the requirements for the position and stating how you heard about this opportunity. The Corporation is an equal opportunity employer.

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Personal assistant Driver and BEYOND

Coolest High Powered guy is reorganizing his life and looking for a smart, competent and highly diligent Personal Assistant to be his right hand at everything. The right candidate will be calm, adept at thinking outside the box, anticipating situations and coming up with solutions. You must be an excellent DRIVER with a clean driving record since you will be driving this gentleman wherever he needs to be. You must be an excellent communicator and be able to take direction well. You must aim to serve with a ‘no job is too small’ attitude. There is zero ego in this job. You will be treated well and expected to rise to any occasion. Some days will be slow and some will be busy. You must be flexible and okay with ambiguity. You will literally shadow this guy and go wherever he goes; doctor visits, business meetings, dinners. Our client is looking for a long term commitment and loyalty. A security background will be a plus. You will be based in LA but there will be travel involved – sometimes abroad, sometimes within the United States. There will be some house management duties and errands to run. The perfect candidate must love to be of service.

The ideal candidate has about 3+ years of experience, is vaccinated + boosted for Covid, loves dogs! ) is tech savvy and is excited to make their new employer’s life run smoothly and want to grow with them long term. The employers life is going to ramp up so you must be ready to take more on than what meets the eye.

The schedule will generally be Monday-Friday, 9am-5pm though we would like a flexible person who can come early or stay late when needed.

Truly amazing chance to work along side a young, GREAT guy who can teach you a lot about life. You will be his shadow, right hand person and so much more.

Please send us your resume and a short cover letter.

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Executive Assistant needed for the smartest CEO startup for a mission driven company

We are lucky enough to have been hired by an amazing mission based fintech start-up. This company is mission driven to help fix algorithms that are not fairly based. It is all done through AI, and it seemingly will change the world. The CEO and CTO are in need of that special someone that has savvy and smarts in working with startups. You could be doing everything from calendar and travel needs, to finding resources for the company t-shirt, to setting up the next event for the company. This is probably one of the coolest positions we have had the privilege of staffing. The CEO not only has a podcast and has been in government and journalism, but the team is philanthropic and mission driven. Please do not lose this opportunity to work for this Westside company.

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
san francisco area

Amazing Wealth Management firm looking for Associates and Analysts!!!!!

This is an AMAZING opportunity to join a fast-growing entrepreneurial company in the wealth management industry, what sounds better than this. This company is the leading partnership of independent, unbiased fiduciary wealth management firms in the country!!! They acquire and own legal and economic interests in independent, growth-oriented, client-centric wealth management firms, challenging the traditional broker/dealer and banking models. The Associate will be a member of the core M&A team, with immediate business development responsibilities. In supporting business development, the Associate will source and build relationships with independent wealth management firms across the country, relying on strong communication and analytical skills. Additionally, Associates will support the team’s growth initiatives, build relationships with partner firms, lead business development projects, and gain exposure to transaction execution. The ideal candidate is a team player, self-starter, and intellectually curious. Associates will be trained in a fast-paced environment and given immediate responsibilities. Successful Associates will have the opportunity for advancement over time?! Please reach out directly to elizabeth@thehelpcompany.com

What you will be doing!!!
• Source and maintain relationships with principals of wealth and business management firms
• Advance conversations with potential partners via consistent, professional communication
• Collaborate with team members to review and analyze financial data received from prospects
• Organize and plan trips for senior team members to meet potential partners
• Coordinate partner firm initiatives, firm retreats, meetings and growth projects
• Assist colleagues throughout the deal process, gaining cross-functional exposure (e.g., legal, finance, operations)

What you should have!!!
• Bachelor’s degree from an Ivy League
• 2-4 year(s) full-time work experience
• Excellent interpersonal and communication skills
• Strong organizational and prioritization skills
• Intellectual curiosity and confidence to take initiative
• Competency in financial statement analysis and strong analytical skills
• Sales or business development experience a plus
• Experience in M&A or wealth management is a plus

Registered Candidates, let us know you're interested in this job!

For existing The Help Company candidates only

Job Interest Form

"*" indicates required fields

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Butler needed in Miami

House Manager in our new Miami Beach home.  A quick list of duties:
• Position will be butler focused; service is most important.
• Managing the household needs of the two principals
• Guest reception and service
• Antique, China, dishes and silver care
• Coordinating staff schedules
• Maintenance of the Miami estate
• Supervising outside household vendors, including gardeners, painters and contractors
• Light housekeeping and household errands when needed
• Must own a car and drive; occasional driving of the principals will be required.
 
We would prefer someone already in the greater Miami area, but are open to individuals who would be willing to relocate with a modest relocation allowance.

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Senior Level Human Resources Executive with Entertainment Experience needed for Dynamic Family Office

We are looking for an experienced Human Resources Manager who can oversee staff issues, payroll, benefits, employee files, tracking raises, hiring, training, fire etc. You will be overseeing the personal and business HR needs for a couple in the entertainment business.

This position will be mostly remote, Monday -Friday, plus weekly checks in needed in the Los Angeles based residence and office. Please have a wonderful diplomatic disposition while having a high EQ and empathic/compassionate heart. We would love to see at least 5-10+ years of Human Resources Experience supporting High Net Worth and High Profile Clients.

Amazing opportunity to join a wonderful team!

Salary DOE + wonderful Health Insurance + PTO.

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
new york area

EA PA Family Assistant

Title: EA/PA/Family Coordinator
Job Description:
● Manage intricate, multiple calendar management in various time zones. Highlight
priorities and rearrange appointments and meetings as needed.
○ Coordinate calendars with international business executive assistant and local
chief of staff
○ Schedule and coordinate personal appointments (medical, physical training, etc.)
○ Schedule and coordinate child activities and events (schools, extracurricular)
● Coordinate all healthcare and associated recordkeeping for the family, including doctors appointments, trainers, prescriptions, testing, etc.
● Manage invoices and follow up on any necessary payment of purchases, deliveries, and other billing
● Create detailed itineraries for domestic and international travel arrangements as well as create and execute multiple packing lists
● Maintain a social diary of preferences, dietary restrictions, menus, etc.
● Care for family dogs, including scheduling food delivery, veterinary care and passports
● Work closely with immigration lawyer on travel, visas, passports, etc. for family and
estate staff
● Handle professional and personal gifts, mail, email, thank you notes, correspondence
● Book travel and associated personal and business requirements for principals, family,
estate staff
● Order household supplies, clothing, etc. as well as ship items internationally
● Work with chef, pilot and other estate staff on meal requirements and items for plane
● Ability to travel extensively both domestically and internationally
● Manage passwords, troubleshoot technology issues as well as work with both local and
international IT staff
● Run errands and complete personal shopping
Intangibles:
● Must exercise good judgment, confidentiality, and handle sensitive information on behalf of Principals
● Must maintain professionalism and be friendly with the family, extended family, friends, guests, other staff, and vendors.
● Maintaining the privacy of the principals during any communications
● Provide exceptional relationship management
● Highly capable with proactive, decision-making
● Must be a highly organized, resourceful, and flexible professional who is able to
multi-task, problem-solve and act independently
● Must be honest, loyal, and able to maintain strict confidentiality and discretion in all
matters
Qualifications:
● Minimum of 5 years of related experience
● Must be flexible to work weekends and evenings for family needs and activities, and/or be available after hours for support and communication
● Must have a valid driver’s license and a clean driving record
● Must possess excellent verbal/written communication skills
● Must be technology and social media savvy; must be able to adapt to new technology
and troubleshoot issues
● Must have stellar references

Registered Candidates, let us know you're interested in this job!

For existing The Help Company candidates only

Job Interest Form

"*" indicates required fields

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Executive Assistant for Rock Star Business Manager

Calling all WME, UTA, CAA, ICM agency assistants! Have you ever dreamed of being groomed by one of the most respected business managers in town? This is a one in a lifetime chance to start as an Executive Assistant on this partner’s team! You will be trained to one day be a business manager for a top tier wealth and business firm representing the most exciting individuals as well as their companies in the Television, Film, Music, Social Media, Production, and Advertising Industries.

You will work directly with the Partner and Chief of Staff in their Beverly Hills office. This position is ready to hire immediately.
 
Responsibilities
– Answering incoming phone calls and directing accordingly
– Managing the Partner’s heavy day-to-day calendar, including scheduling and confirming meetings and calls
– Various project management for clients
– Acting as the liaison between Partner/various team members and the client
– Manage daily task list for the partner and prioritize and escalate time-sensitive matters appropriately
– Follow up on client matters and team tasks with staff account managers/accountants
– Heavy client communication
– Additional Projects and assignments as needed

Required Qualifications
– 3+ years of corporate executive assistant experience in the creative space, ideally a Partner of Senior Executive or Agent’s desk
– Bachelor’s Degree
– Time management and ability to meet deadlines
– Strong attention to detail
– Excellent verbal and written communication skills
– Ability to act as gatekeeper and escalate relevant information to Partner/various staff members as necessary
– Problem-solving and decision making skills
– Professional phone manner

Salary is totally DOE + Bonus and Health Insurance + 401k!!

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION
los angeles area

Career Executive Assistant for CEO of Family Office in Beverly Hills

Generous and kind CEO is in needed of a true C-Level Executive Assistant who loves what they do. This is for a career oriented EA who will be thrilled to commit long term to a wonderful CEO and organization. This position will be in the office, Monday-Friday, typically 8:30am-5:30pm.

This position is salaried, with a rich benefits package of medical, dental & vision insurance plus a 401k!

Executive Assistant, Office of the Family

Position Summary: The Corporation is a family business wholly owned by the Family. The Office of the Family requires a highly flexible and personable individual who is dedicated to serving the needs of others with great attention to detail, outstanding organizational skills, and the highest standards of personal excellence, integrity, and maintaining confidentiality. In addition, this individual should lead with authenticity, curiosity, autonomy, and the ability to connect with others.

The Executive Assistant will work with executives, family members, administrators, and other professionals across the organization as well as residential staff and third-party contractors to undertake a process-based approach to work, enact operational excellence, and consistently meet and exceed expectations. This professional will demonstrate an ability to lead with business judgment and discernment and exercise considerable discretion.

Responsibilities:

General Administration:
Build, supervise, and operate the administrative function for the family office. Structure the family office administrative function to support multiple generations of family members.
• Respond in a highly efficient, flexible, and personable way to a variety of tasks
• Manage incoming and outgoing office communications
• Document management
• Calendar management
• Plan, negotiate, and secure all necessary office resources and requirements
• Manage subscriptions and memberships
• Keep contacts up to date

Concierge services
Arrange all aspects of experiences and personal business for the family:
• Arrange all aspects of world class travel experiences for the family and invited guests throughout the year
• Manage company resources for the family and Corporation members, including residence access, theater passes, sports event tickets, etc.
• Assist in planning and executing family events
• Manage all aspects of procurement for family and family office
• Manage medical bills, insurance coverage, reimbursements, and other related health care items for the family including proactively scheduling annual check-ups and other medical appointments

Financial Management
Work with family accountant, Corporation tax and accounting, and family members to:
• Meet the day-to-day financial needs of the family
• Administer expense reports
• Coordinate personal charitable giving
• Coordinate with the tax department on tax compliance and needs
• Manage personal and property insurance (US and UK)
• Assist with estate planning work with outside attorneys and internal tax resources
• Assist with processing vendor payments

Residential Management
• Work with family, the Director of Residences, and house staff in the maintenance of the family homes
• Maintain accurate records, calendars, files, contact information, and house binders

Necessary Experience and Skills
• Minimum of ten years’ experience as an executive assistant or personal assistant to the CEO of a significant enterprise
• Bachelor’s degree
• History of using technology as an enabler, with proficiency in Office 365 applications
• Initiate a continuous process improvement approach and systematically deploy best practices in office administration
• Maintain a forward-thinking stance to stay ahead of the things that need to happen and lead business operations, rather than simply being responsive to requests
• Process mastery:
 Make merit-based decisions, both individually and collectively
 Foster a disposition for process building and systems thinking through every task and project
 Work to ensure that all aspects of work are transparent and not person-dependent.

Success Patterns
• Build systems and structures to reduce dependence on any one person and to enable others’ autonomy
• Demonstrate a high level of partnership, collaboration, proactivity, and autonomy; avoid projecting self-importance or the need to control
• Understand preferences and tastes
• Lead with suggestions and solutions
• Perform small tasks quickly so they do not require further inquiry
• Organize and prioritize work independently, delegate tasks and projects as appropriate
• Deploy excellent written and oral communication skills, including grammar and syntax
• Pay attention to details
• Maintain a high standard of etiquette and professionalism in representing CEO and family
• Exercise considerable discretion and maintain appropriate confidentiality
• Demonstrate a drive towards self-development and a desire to help others develop

New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

NEW CANDIDATE REGISTRATION