We need someone intelligent, trustworthy, reliable, proactive, always 10 steps ahead, and with great follow through to support this dynamic and busy CEO. He wants to be able to just say things once and know they will be handled. Someone who gets on things right away. He appreciates attention to detail, double and triple checking details, and things getting handled right away with progress reports and confirmation of completion. Your main responsibilities will be managing the calendar, reservations, phones, travel arrangements and itineraries, expenses, doctors appointments, managing his extensive art collection, coordination with the house and his wife’s PA, etc. It’s a mixture of business and personal but mostly personal. Please be tech savvy, comfortable using Microsoft Office, Google Suite and be up to date with general office tech.

The schedule is Monday, Wednesday and Friday, 8am-4pm out of the lovely Beverly Hills office. This is for a career EA who enjoys the day to day admin work who is looking for a stabile, long term opportunity. This is an hourly role, DOE.

Ready to hire! The current assistant is moving on after a wonderful chapter together.

We are looking for a full-time entry level assistant to support the CEO at his company, and in his home life. This will need to be a driven and focused individual with impeccable work ethic and a sensibility to “read a room.” While you won’t be working every single weekend, you are expected to be “on-call” and available. Your personal assistant duties are first priority, but there is opportunity for growth and an ability to see the creative side of the industry in this role. We are looking for someone with a go-getter, “no task is too small” attitude who wants to work hard and be a part of a team.

Pay: $23-30 hour, DOE, eligible for overtime
Benefits: Health Insurance and 401k

This is a great opportunity for a recent college graduate with impressive entertainment industry internships to get their foot in the door! You will learn so much and work with a great group of people.

Full time personal assistant 
• Operates out of Office and home
◦ Week days you are at the offices, with evenings and weekends sometimes at his home
• Works closely with Chief of Staff and the production company assistant to make sure all needs are met efficiently
• Works closely with nanny regarding the children
• Works closely with his wife’s team to help keep communication clear and help on joint events and projects

Duties include
• Daily lunch orders
• Holiday and Birthday gifting (family, friends, industry)
• Event help and prep (birthdays, holiday parties, charity events, etc.)
◦ Curating and organizing guest lists, talking to vendors, prepping the house etc.
• Oversees all personal tasks projects (Ex. storage organization, furniture deliveries etc.)
• Kid pick-ups and drop-offs (on call for any driving duties regarding kids nanny does this but occasionally needed on a busy week)
• Being involved with house security and communicating guest arrivals
• Helping Chief of Staff where when they need it (this is minimal, but important when it arises)

This is a job with a lot of hours during the weeks and some weekends. You will also be working very close up to holidays. There is opportunity for growth and learning as well as understanding how the company and the industry runs. 

There is a Chief of Staff and a company assistant that allow for you to take time off here and there, but this is a demanding position that requires you to be available on call all week most weeks of the year.

One of the most accomplished and respected Interior Designers to the stars is looking for their next assistant and receptionist! The current person in the role is advancing in the company, so we are searching for an amazing person to take over.

This is a very important position. You are the voice and first person anyone interacts with on behalf of the designer owner. It is essential that you are polished, professional and appreciate great style. You are incredibly organized, take pride in anticipating needs, are tech savvy and generally love making things run smoothly.

You love managing calendars and are excited to handle both the business and personal calendars of our client. You have wonderful attention to detail and take pride in triple checking things. You will manage a couple email accounts and be on top of communication for your boss.

Your days will start just before 9am and end about 6pm at the office design studio in West Hollywood. You’ll be asked to run errands as needed and function as an essential liaison to all the details to manage your boss’ life. You might research a gorgeous holiday gift while planning a vacation, keeping his schedule going and preparing a document for a client’s new home.

Everyday is an adventure and we need someone who is excited to be apart of this special world. Ideally, you also speak a bit of Spanish but it is not a deal breaker if you do not.

Our client is offering $65,000 a year to start — when you prove yourself after a 3 month trial, you will earn a raise after 3 months to $70,000.

Benefits start after 90 days and include: sick days, PTO, health and dental, no vision. The office typically closes between Christmas and New Years which do not count from your PTO 🙂

Please let us know why you are the perfect person for this exciting opportunity!

Incredible clients of ours are seeking their next superstar! We have been so lucky to work with them for many years, and know that employees are treated well and happy here! You will get to support one of the most special Family Offices in the city working with the coolest efforts in the philanthropic, political and real estate fields.

POSITION OVERVIEW:
Confidential and private Family Office with broad-ranging business, philanthropic and personal initiatives is seeking a full-time Chief of Staff Senior Executive Assistant to the Chairman. This role involves the dynamic management and oversight of all aspects of the Chairman’s complex life, both professionally and personally. The selected candidate will report directly to the Chairman and will serve as the single point of coordination for all matters and activities with which the Chairman is involved, including management of the family office, leadership across a host of philanthropic and civic initiatives and oversight of various personal and family matters.

Seeking an organized, professional and forward-thinking self-starter who has impeccable attention to detail, is highly service-driven and enjoys working in a team environment. Must be excellent at anticipating needs, acting independently and solving problems with a can-do spirit. Empathy and kindness and a poised, calm manner are also especially important. Strong writing skills and an ability to communicate clearly and concisely are essential.

KEY RESPONSIBILITIES:
• Proactively manage an extremely active and rapidly changing schedule.
• Create and manage a streamlined process to run and organize the Chairman’s business,
philanthropic and personal activities and oversee the management of multiple homes.
• Manage perform all traditional office and administrative duties:
o Facilitate calendar management including scheduling calls, in-person meetings and video conferences.
o Manage all correspondence.
o Coordinate all travel arrangements including flights, hotels and ground transportation for both domestic and international trips. Liaise with aviation management company and staff.
o Manage database of contacts.
• Act as a back-up Executive Assistant and source of additional support for second Principal.
• Prepare background materials for all meetings and events.
• Support PR and communication needs.
• Coordinate philanthropic and political engagements.
• Gift management and events.
• Oversight of some financial matters, including being point person with outside providers.
• Work collaboratively with another Executive Assistant and supervise and manage one Administrative Assistant.
• Liaise with other Family Office support staff, as well as Family Office executives. Liaise with household and aviation staff.

CHARACTERISTICS FOR SUCCESS:
• Unquestionable ethics and integrity and a strong sense of commitment. Demonstrated ability to protect privacy and maintain unwavering discretion in dealing with highly confidential information.
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Ability to reprioritize responsibilities seamlessly in a rapidly changing environment.
• Intellectual agility and ability to analyze and think critically.
• Service approach with a strong sense of accountability, empathy and humility.
• Highly resourceful team-player, solution-oriented and self-motivated.
• Strong negotiating prowess.
• Ability to operate independently and remain accessible and responsive beyond business hours.
• Very strong interpersonal skills, professional and calm demeanor and ability to maintain grace and poise in a fast-paced environment.
• Ability to work quickly without sacrificing quality.
• Highly proficient and comfortable with various technology platforms – Mac and PC, Microsoft Office suite, Dropbox, Adobe Acrobat, etc.

ADDITIONAL QUALIFICATIONS:
• Bachelor’s degree. Advanced degrees and or professional certifications are a plus.
• Minimum of 10 years of relevant experience in an administrative or other supportive role for an
executive.
• Prior experience at one or more top organizations known for their strong customer service mindset,
collaborative work environment, professionalism and high productivity is important.
• Must be fully vaccinated.

Incredibly competitive salary, $160,000 – $200,000 DOE plus incredible benefits.

You will be eligible to participate in the Company’s benefit plans as they are established and made available to other employees. Such benefits currently include medical, dental and vision plans, short-term and long-term disability plans, 401(k) plan, paid time off, paid holidays and sick leave.