Los Angeles

Front Desk Administrative Assistant needed for Boutique Entertainment Business Management Firm

Open

Posted : 06/11/24

Our amazing client is looking for an administrative assistant who can manage the front desk. They represent entertainment folks, and it’s a boutique firm, and a fun place to work!

Our client needs help with answering the phones, mail management, deposits to the bank, FedEx runs, and other basic admin roles. Office hours are Monday-Friday, 9am-5pm in the West LA office.

We are looking for someone who can work full time, 40 hours a week, or part time 30 hours a week for a stellar candidate. This could be great for a graduate student or someone who just graduated college and wants a chance to get their foot in the door of a great company.

This client is offering $25 an hour a year plus paid medical insurance. The office closes for major holidays, has paid sick leave and typically enjoys extra time off at the end of the year when most entertainment companies close. If you are great with attention to detail, and can keep up in a fast paced environment, we are looking for you!

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new york area

Looking for the BEST Junior Chief of Staff that understands LUXURY

Open

Posted : 05/09/24

Are you a junior chief of staff who knows luxury like the back of your hand? Do you know the most lux hotels to go to, all over the world? Do you know how to book private planes and yachts, understand the ins and outs of luxury travel, luxury brands, the best boutique hotels in the world only a select few know of…and know how to manage a team? We are helping an amazing luxury concierge company get their NYC office up and running. They are looking for their unicorn to help revamp their Soho office, manage a small team and bring luxury leadership to the team. This job is an all-encompassing position. Some weeks you might work 40 hours, other weeks might be 60 hours. You should have a 24 7 mindset for the client, although you might not be needed these hours. To be considered for this role, you must have longevity on your resume with 3-4 years experience with one employer. If this job sounds fascinating to you, send us your resume! heather@thehelpcompany.com

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Los Angeles

Bookkeeper and Account Manager needed for West LA Boutique Entertainment Business Management Firm

Filled

Posted : 05/14/24

Our lovely client is looking for an amazing bookkeeper and account manager. The current person in the role is leaving on great terms after a wonderful 8 years. We are looking for a great bookkeeper who is comfortable using Quickbooks, Microsoft Office, Google Suite and technology in general. Office hours are Monday-Friday, 9am-5pm in the West LA office.

You will work with this small, tight knit team to service a wonderful clientele including actors, writers, directors, producers, and other entertainment folks. Please have a positive and energetic personality who understands discretion, confidentially and professionalism with high profile clients. We are looking for a career bookkeeper account manager who is looking for a long term opportunity.

This client is offering $80,000-90,000 a year plus paid medical insurance. The office closes for major holidays, has paid sick leave and typically enjoys extra time off at the end of the year when most entertainment companies close. If you are great with attention to detail, have a wonderful reference from your last bookkeeping job and can keep up in a fast paced environment, we are looking for you!

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Los Angeles

Very Special Santa Monica Family Seeks Gentle Loving Nanny

Filled

Posted : 04/25/24

Our clients have an delightful daughter who will turn two this fall, and a baby boy, due in September. They would like to find a Nanny with infant and toddler experience who will work M-F from 9:00am to 5:00pm, and be flexible to stay late on occasion if Mom Dad have a date night. Hopefully Nanny can do some traveling too! Mom is home and hands-on, but very busy — so Nanny will sometimes tag-team with Mom, and sometimes work independently, and will be expected to help with light tidying and hopefully food prep too. The dream is a bilingual Nanny who speaks both Spanish to English, and enjoys teaching the babies Español. We would like to find a candidate who either lives near the West side or has experience commuting to the Santa Monica Palisades area. Mom and Dad are very gentle and go-with-the-flow. They are not strict, and do not plan to sleep train or let the babies cry and self-soothe. They prefer that the babies are held and adored! If you are a Nanny who loves rules and discipline and structure — this may not be the job for you. It’s important for these clients to find someone who matches their vibe. The goal is to find a loving Nanny who will stay for years and be part of the family. Please reach out if you think it could be you!

This job has been filled.

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Los Angeles

Experienced Personal Assistant and Estate Manager needed for Philanthropist Builder on the westside

Filled

Posted : 05/06/24

This position will support a respected and multifaceted individual and community- based philanthropist. He is inquisitive, personable, caring, and also low-profile. This position will also work in coordination with another hybrid Personal Assistant.

Essential Functions:
• Property Management: The estate manager is responsible for all day-to-day maintenance, repairs, renovations, negotiating bids, insurance coverage, and security for three (3) homes and ensures the properties are well-maintained, and any issues are promptly addressed to maintain its pristine condition.
• the primary residence located in Los Angeles;
• an architecturally significant home that requires ongoing maintenance and
renovations, located near the primary residence; and
• a ski vacation home that requires coordination with a local property manager.
• Staff, Vendor and Contract Management: Responsible for hiring and supervision of housekeepers, gardeners, pool maintenance vendors. Ensure they perform their duties efficiently and maintain the highest standards of service.
• Financial Management: Review and approve all household bills for accuracy and processing for payment via account payable department and review operating expenses and report on payables.
• Schedule Management: Maintain a well-organized and efficient environment, schedule appointments, and coordinate both meetings and philanthropic activities. Handle incoming and outgoing correspondence, emails, and phone calls on his behalf. Prepare regular updates and follow up on action items. Be a step and ahead and anticipate needs.
• Personal Assistance: Provide personal support, managing personal appointments, organizing personal documents, and overseeing house staff and events as needed. Assist with personal tasks, such as purchasing, special event planning, and family- related matters.
• Confidentiality and Discretion: Maintain the highest level of confidentiality when handling sensitive information, documents, and discussions. Demonstrate sound judgment in maintaining privacy and protecting the principal’s interests. Work with integrity, self- confidence, and maturity.
• Information Management: Maintain a comprehensive database of contacts, property information, legal documents, and relevant information with accuracy and attention to detail.
• Communication Liaison: Serve as a communication bridge between both internally and externally: vendors; and local government officials. Know local Council members and attend political events as appropriate. Ability to draft and proofread written communication for accuracy, professionalism, respect, and warmth. Communication is clear, substantiated and to the point.
• Event Hosting and Coordination Support: In coordination with another Personal Assistant and company team, provide regular updates and support to coordinate and organize events including managing guest lists, catering, decorations, and logistics to ensure all event logistics are well-coordinated and executed flawlessly.
• Travel and Itinerary Management Support: In coordination with another Personal Assistant, arrange domestic and international travel, including flight bookings, hotel reservations, and ground transportation. Create detailed itineraries and ensure all necessary travel documents are obtained in a timely manner. Proactively manage changes or adjustments to travel plans and provide constant updates.
Requirements:
• Location: In-person based on the westside of Los Angeles.
• Schedule: Must be available to work flexible hours to address urgent requests.
• Experience: Minimum of 5-10 years of experience as an executive assistant, personal
assistant, or similar role.
• Exceptional Organizational Skills: Proven ability to handle multiple tasks simultaneously,
prioritize effectively, and meet deadlines in a fast-paced and demanding environment.
Follow up consistently in a timely manner.
• Strong Communication Skills: Excellent written and verbal communication skills, with the
ability to interact professionally with individuals at all levels. Attention to detail is crucial.
• Discretion and Confidentiality: Demonstrated ability to handle sensitive and confidential
information with utmost discretion.
• Professionalism and Poise: Ability to remain calm and composed under pressure,
maintaining a professional demeanor at all times. Adaptability and flexibility are essential to adjust to changing priorities and schedules. Eagerly take initiative and be proactive to be efficient and effective, recommend improvements and take on items “above and beyond.”
• Technical Proficiency: Proficient in using productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling software.
• Valid Driver’s License: A valid driver’s license and a reliable means of transportation are required.

Incredible benefits: 401k, medical, dental and vision plus others! Salary range is totally DOE, 150-175kplus

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Los Angeles

Incredible Remote Business Manager Associate needed for most exclusive Family Office

Open

Posted : 03/21/24

You will be joining a small and might team that services some of the top names in sports, as well as other interesting HNW individuals! They are growing, and ready to add a new member to their team. We are looking to hire a coordinator or junior business manager who is already in business management, and would bring their established skillset and contacts. As this is a remote role, you must have impeccable communication and be hyper organized. You will be a liaison between many folks, prioritization is another key skill we are looking for. Your day to day will include future business planning, operations, reporting, compliance, risk management, and more.

Duties and Responsibilities include the following:
• Supervise and mentor designated Client Service Team staff.
• Communicate with Partners, staff, and clients regarding business management and
financial matters.
• Delegate work amongst Client Service Team staff.
• Assist Partners with special projects, including but not limited to, real estate transactions,
cost analysis, and customized financial reporting.
• Attend and conduct client financial meetings.
• Review client meeting packages for accuracy and content.
• Review financial statements, tax returns, and final product documentation.
• Assist Partners in analyzing client performance and forecasting.
• Participate in performance review of staff.
• Assist Partners in potential new client due diligence.
• Assist in Department hiring.
• Review tax projections and quarterly estimates.
• Attend CPE and in-house tax workshops.
• Network and participate in professional groups societies.
• Work extended overtime hours as needed.
• Other related duties as assigned.

Competitive salary and benefits – Health Insurance, generous PTO and 401k!

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denver

Remote Executive Assistant for Founder CEO based in Denver

Filled

Posted : 04/18/24

The Founder of an innovative social media parenting startup is seeking a dedicated right hand. This is an incredible opportunity for an experienced assistant to work alongside an incredible and impressive female executive.

Compensation is competitive and commensurate with experience in the $70-90k range plus excellent benefits, 401k match after a year as well as generous PTO.

The role is remote supporting a founder based in Denver, CO. Typical schedule is 5 days week and requires a flexible mentality. There could be some travel to Denver quarterly, to get face time with your boss!

Key Responsibilities shall include, but not be limited to:
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company
• Sustain a daily calendar of meetings and events
• Organize complex calendars and schedules; resolving any scheduling issues
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization
• Arrange travel and accommodations for executives
• Prepare expense reports for the Director of Business Operations
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
• Excellent communication and time management skills; proven ability to meet deadlines
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Assist in preparing and managing presentations and decks
• Be responsive to emails texts phone calls
• Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance
• Exercises project management skills to move deadlines along and able to respond on behalf of the Executive

Qualifications and skills shall include, but not be limited to:
• 3 plus years of Personal Assistant experience or Executive Assistant experience working with a C-Suite Executive or High Profile Individual
• Tech Savvy – must be able to learn new programs and problem solve
• Fluency in Microsoft Office and Google Suite
• Extreme organizational skills and attention to detail
• Succinct and professional communication skills, both verbal and written
• Ability to always be discreet and confidential on behalf of executive and her family
• A natural problem solver, someone who anticipates needs and proactively provides solutions
• Flexible nature is key

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Los Angeles

Part Time Executive Assistant to support Beverly Hills CEO

Filled

Posted : 04/03/24

We need someone intelligent, trustworthy, reliable, proactive, always 10 steps ahead, and with great follow through to support this dynamic and busy CEO. He wants to be able to just say things once and know they will be handled. Someone who gets on things right away. He appreciates attention to detail, double and triple checking details, and things getting handled right away with progress reports and confirmation of completion. Your main responsibilities will be managing the calendar, reservations, phones, travel arrangements and itineraries, expenses, doctors appointments, managing his extensive art collection, coordination with the house and his wife’s PA, etc. It’s a mixture of business and personal but mostly personal. Please be tech savvy, comfortable using Microsoft Office, Google Suite and be up to date with general office tech.

The schedule is Monday, Wednesday and Friday, 8am-4pm out of the lovely Beverly Hills office. This is for a career EA who enjoys the day to day admin work who is looking for a stabile, long term opportunity. This is an hourly role, DOE.

Ready to hire! The current assistant is moving on after a wonderful chapter together.

This job has been filled.

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new york area

Director of Operations for Sustainable Children’s Clothing Company

Filled

Posted : 03/19/24

We are helping the most amazing, start-up children’s clothing company find their senior Director of Operations. You should have a Bachelor’s degree,

5 plus years of experience in an upper management position managing finances, operations, productions and people (Previous startup and business development experience in the Fashion Industry). You should have a love for children, the planet, start-ups as well as be a team player and want to have your hands in many areas of the business.

More specific job details listed below:

Playing a leading role in compiling yearly company budget and growth strategy (setting KPI in all areas of the business)
Executing strategies to optimize company and growth
Planning and carrying out cost-effective business development and marketing activities
Ensuring expertise and effectiveness across operations productions
Creating financial reports and budgets
Managing accounting and bank processes – wire transfers payments to vendors
Identifying and addressing potential problems and opportunities for the company
Director of operations will directly report to the Founder CEO
In person position for about 60% of the time: HQ in soho, NYC
DTC strategies plus implementation
Production plus Product sampling – coordination between Founder, production team- insuring shipping of samples is done on time and insuring controlling the payment of the vendors.
Wholesale – coordination with Director of Sales and showrooms plus distribution help support the sales team during tradeshows (booth planning, securing, and coordinating with vendors)
Warehouse – coordination with warehouse in case of issues when production arrives for system implementation and synchronization with department back-end systems.
Marketing – keeping the marketing calendar up to date, coming up with ideas and proposals regarding marketing initiatives with the Founder and insuring the well planning and implementation of it.
Communication PR tradeshows – coordination with PR companies on any needed tasks : events, product placements seeding
Website – updates maintenance coordination with web agency
Photoshoots – helping source location, talents plus coordination prior, during and post production

Due to the large amount of applicants, we will only respond if your experience meets the clients needs.

This job has been filled.

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Los Angeles

Entry Level Assistant for Award Winning Production Company

Filled

Posted : 02/14/24

We are looking for a full-time entry level assistant to support the CEO at his company, and in his home life. This will need to be a driven and focused individual with impeccable work ethic and a sensibility to “read a room.” While you won’t be working every single weekend, you are expected to be “on-call” and available. Your personal assistant duties are first priority, but there is opportunity for growth and an ability to see the creative side of the industry in this role. We are looking for someone with a go-getter, “no task is too small” attitude who wants to work hard and be a part of a team.

Pay: $23-30 hour, DOE, eligible for overtime
Benefits: Health Insurance and 401k

This is a great opportunity for a recent college graduate with impressive entertainment industry internships to get their foot in the door! You will learn so much and work with a great group of people.

Full time personal assistant 
• Operates out of Office and home
◦ Week days you are at the offices, with evenings and weekends sometimes at his home
• Works closely with Chief of Staff and the production company assistant to make sure all needs are met efficiently
• Works closely with nanny regarding the children
• Works closely with his wife’s team to help keep communication clear and help on joint events and projects

Duties include
• Daily lunch orders
• Holiday and Birthday gifting (family, friends, industry)
• Event help and prep (birthdays, holiday parties, charity events, etc.)
◦ Curating and organizing guest lists, talking to vendors, prepping the house etc.
• Oversees all personal tasks projects (Ex. storage organization, furniture deliveries etc.)
• Kid pick-ups and drop-offs (on call for any driving duties regarding kids nanny does this but occasionally needed on a busy week)
• Being involved with house security and communicating guest arrivals
• Helping Chief of Staff where when they need it (this is minimal, but important when it arises)

This is a job with a lot of hours during the weeks and some weekends. You will also be working very close up to holidays. There is opportunity for growth and learning as well as understanding how the company and the industry runs. 

There is a Chief of Staff and a company assistant that allow for you to take time off here and there, but this is a demanding position that requires you to be available on call all week most weeks of the year.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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