One of our best clients is looking for a wonderful Executive Assistant to join their team! We would love to find an experienced C Suite Level Executive Assistant from another Family Office, or CEO’s office. You are used to, and enjoy working on a team of assistants to make sure your boss gets everything she needs! We love to see longevity in each prior role on your resume, ideally you have at least 5+ years of experience!

You will work Monday-Friday at the West LA property, about 50+ hours a week. We are looking for a positive, bright, flexible, self starter who thrives in taking initiative and being a team player. The ideal candidate has at least 3-5 years of Executive Assistant experience in a fast paced creative environment. The idea of working in a gorgeous estate daily is exciting! You are confident on all apple products, Google Suite and a master with all things organization! You have a lovely, positive and warm demeanor – and the most sharp organizational skills. You could be on the US President’s Executive Assistant team with how sharp you are, but you prefer to be in sunny CA! Ideally, you live in West LA, not too far from your new dream job! Please have your Covid vaccines.

Job Description
Job Title: Executive Assistant to the Principal
Responsible to: Estates Manager
Location: Los Angeles (travel as needed)

Purpose:
Your primary responsibilities involve the exercise of independent judgment in managing the Principal’s needs and supporting all facets of the Principal’s contacts. You will work directly with the Principal and very closely with the Estates Manager. You will be an integral part of the house management team and the conduit to the Principal for all internal and external entities. In addition, you will be responsible for managing the calendar and all of the day-to-day duties. You must be proactive and able to communicate effectively to the Principal and the wider team at all times.

The position will include, but will not be limited to, the following tasks:
• Coordinate all aspects of Principal’s work, projects, family life and calendar
• Working directly with Principal to plan, develop, present and guide projects through from ideation to completion
• Assist with deliverables and manage deadlines from many sources both internal and external
• Assist with all aspects of Principal’s art projects: including but not limited to: Art Studios, communications with legal teams and the movement of Art both nationally and internationally
• Research and manage the Principal’s various diverse projects as needed
• Coordinate and assist with all Foundation initiatives
• Acting liaison between all contacts and the Principal
• Managing and coordinating the daily calendars of Principal: holistic overview of calendar at all times
• Planning appointments and events: coordination of all calendared events from beginning to end and all that they encompass
• Act as the point of contact between Principal and Employees, Family and external Associates
• Create regular reports and communicate all to Principal and Estates Manager
• Liaise and work closely with Prinicpal’s travel team and manage all internal Family Office travel communications
• Coordinate and manage cargo and luggage coming on and off aircrafts and boat
• Coordinate Family and Guest plans, convey to appropriate parties when traveling, or at home, and direct the wider team in making/finalizing plans
• Coordinate with Principal’s team on all Family gifting: direct and manage the implementation of annual gifting
• Manage Principal’s phone calls, emails and text communication: streamline systems
• Respond promptly to Principal’s and Managers’ queries
• Facilitate internal communication between all departments as needed
• Clear communication of new standards, resources and inventories to entire management team
• Direct IT team on support and implementation of Principal’s IT needs
• Facilitate and contribute ideas to the organization in any way in which we might improve
• Travel as needed

Key skills required
Planning and delivering results
• Clear communication
• Ability to plan and organize
• Ability to delegate
• Excel in time management
• Flexibility

Problem Solving/Decision Making
• Analytic ability
• Decisiveness
• Sound judgment
• Ability to prioritize and manage demands from multiple sources

Extremely competitive pay! This is an hourly + OT position, with guaranteed minimum of hours. SIX FIGURE position (DOE) plus incredible HEALTH INSURANCE & 401k program! This is a very special position, we are looking for the best out there!

This is one of our most dynamic and interesting clients! You will be taking care of all aspects of her life: business, personal, family and home. You will be the gatekeeper and work closely with her long time producer. Please be happy working in a production office and the home, as you’ll be in both! Possibly set as needed, and of course mobile when running errands.

The ideal candidate has proven loyal and longevity in their prior assistant positions. You are interested in politics, philanthropy, entertainment and what it takes to keep a world renown figure’s life together and running smoothly.

You are vaccinated for Covid, have at least 5+ years of experience supporting a high profile entertainer, are tech savvy, a wonderful multi-tasker, organized on the verge of OCD and truly love taking care of your boss.

Some days might be 12 hours, others will be 8, we need someone very flexible who can work long days, travel, and make magic happen at a moment’s notice. You understand that having a 24/7 mentality is essential to support someone like this!

This position is offering a generous salary, $120,000 – $150,000k DOE. You will be compensated well for your time! There is no medical plan, but the salary takes this into consideration, and compensate more so you can get your own plan.

We are looking for a full time IT person that can help with day to day IT. If you have worked at the Apple store, IT Department at an Entertainment company, or on a help desk, this could be perfect for you. We need a team player with a great attitude who loves to research and implement systems. These homes are primarily Mac – you will be updating operating systems, troubleshooting email issues, setup any and all new computers and iphones.

Job Description
Job Title: West Coast Tech Assistant
Responsible to: Director of IT

General duties include working with Apple computers and devices, as well as Windows systems, and a variety of AV and other technology applications. You will ensure all properties (East and West Coast) are fully operational in order to reliably serve the principals and their support staff.

You will also work closely with the Director of IT and the West Coast IT staff to ensure technological consistency across the properties. High competency in all aspects of technology is required, as well as advanced troubleshooting skills and a team-oriented attitude.

Responsibilities
The position includes, but is not limited to, the following tasks:
• Assist with managing and providing IT and AV support to the Family and Family Office staff across all properties including, but not limited to, staff computers and phones; family computers, phones, cameras, televisions, automobile tech, and media collections
• Maintain, manage and troubleshoot the software and hardware components to the A/V and home- automation system across all properties
• Identify the need for upgrades, configurations or new systems and report to Director of IT on all items
• Assist with analyzing the business requirements of all departments to determine their technology
needs
• Ensure all devices are upgraded and patched for security vulnerabilities and verify backups are current
• Manage the decommissioning and recycling/donation of old A/V, computer and networking
components
• Research, evaluate, and support the implementation of new solutions or applications
• Respond to the IT needs of Family and Staff in a timely manner
• Coordinate mobile phone setup, MDM provisioning and maintenance
• Continually evaluate and collaborate with principal staff members to find ways to improve efficiency and workflow by implementing technological solutions
• Instruct end users on resolving technical issues, teaching new skills
• Manage DVR recordings, streaming account watchlists, and movie collections
• Maintain and calibrate photo printers for accurate color prints
• Basic photo editing, post-processing, and printing
• Maintain contact accounts and generate regular backups
• Create procedures and technical documents necessary to the entire organization
• Establish accounts for new users and maintain records of all logins
• Track inventories of devices, accessories, and print supplies
• Submit purchase requests and follow-up in a timely manner
• Maintain current knowledge of all AV and IT products and solutions both old and new to the market
• Travel a few times a year as needed to the East Coast Properties

Key Skills
• Planning and prioritization in a fast-paced environment
• Problem Solving & Decision Making
• Clear Communication Skills
• Team Player
• Flexible and accepting of change
• Proactive
• Technical savvy & troubleshooting ability
• Able to learn new things on an ongoing basis
• Comfortable working with a wide range of technologies

Base hourly rate is $35-40 an hour, excellent Health Insurance + 401k! (You’ll gross minimum $83,000 a year.) Paid vacation, sick days and holidays as well.

Must be vaccinated for Covid to apply and have a very clear background check.

Our client is a preeminent Wealth and Business Management Firm for individuals as well as their companies in the Television, Film, Music, Social Media, Production, and Advertising Industries.

Summary/Objective
We are looking for an executive assistant to join their team and work directly with one of their Partners and Chief of Staff. This role will be in office.

Responsibilities
– Answering incoming phone calls and directing accordingly
– Managing the Partner’s heavy day-to-day calendar, including scheduling and confirming meetings and calls
– Various project management for clients
– Acting as the liaison between Partner/various team members and the client
– Manage daily task list for the partner and prioritize and escalate time-sensitive matters appropriately
– Follow up on client matters and team tasks with staff account managers/accountants
– Heavy client communication
– Additional Projects and assignments as needed

Required Qualifications
– 3+ years of corporate executive assistant experience
– Bachelor’s Degree
– Time management and ability to meet deadlines
– Strong attention to detail
– Excellent verbal and written communication skills
– Ability to act as gatekeeper and escalate relevant information to Partner/various staff members as necessary
– Problem-solving and decision making skills
– Professional phone manner

Salary is 70-80k DOE plus benefits and paid time off. Ideally, the right candidate has at least 2-3 years of Executive Assistant experience in a fast paced, creative environment. Please have your Covid vaccines and booster.

Please email naomi@thehelpcompany.com if you’re interested, thanks!

Busy professional mom is looking for her right hand person to help ORGANIZE her life at home and business schedule at work. As the personal assistant, you will work between their home and office. Both are in Beverly Hills. At the office you will be in charge of the calendar and keeping it organized and up to date. You will be sitting in on meetings , taking notes and making sure that there is follow through on tasks. You must be excellent at managing schedules and keeping calendars super clear. The assistant must be super savvy with calendaring, sending emails and responding professionally. There will be some maintenance of staff and managing the home. The assistant will book appointments. It could be dinner, hair and nails or doctor appointments. They will also book travel when needed. This is a full time fabulous job for an incredibly organized assistant. Must be vaccinated and boosted and have at least 3 years experience as a personal assistant.

We are searching for an experienced right hand who comes with proven reliability and expertise in managing a CEO’s life. Your friends call you a Swiss Army Knife because you’re talented in so many ways! This role is for an Executive Assistant who knows how to support at CEO – the administrative tasks you can do in your sleep, and you thrive in coming up with systems and being a thoughtful Executive Assistant who loves project management. You’re just as great working on projects independently, as you are with a team. You’ll be joining an ambitious start up, you’re excited to keep up and work with brilliant minds!

Our client is a multi-platform, wholly American-owned brand devoted to the iconic American western way of life and western sports. Our client’s Sports division was created with the singular focus of elevating classic western sports and America’s western culture on the world stage, while broadening audiences around the globe as well as at home. In 2021, our client acquired the iconic event of the rodeo circuit, to continue to expand the audiences for rodeo sports and make it the world’s premiere western culture event.

THE ROLE
Our client is seeking an exceptional Executive Assistant to support the Chief Executive Officer. This role will be responsible for managing the day-to-day schedule of the CEO, making travel arrangements, processing expense reports and liaising between departments as needed. The right person for this role is capable of achieving results in a fast-paced environment, has an incredibly high level of self-awareness and confidentiality, and jumps at the opportunity to take on new challenges. If you are someone who has impeccable organizational skills, is able to anticipate needs and proactively problem-solve, then this is a great role for you.

WHAT YOU’LL DO
● Be a positive and reliable thought partner and go-to person for the Chief Executive Officer
● Be a strong operator who manages the CEO’s calendar, travel arrangements, expense reports, documents for travel-related meetings and other administrative tasks as necessary
● Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day operations of the CEO
● Coordinate regular internal and external meetings and offsites to ensure that business goals are being met
● Prepare meeting materials, provide relevant industry research and track internal projects when requested
● Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
● Use incredibly strong written and verbal communication skills to interface with individuals across the business
● Be ready to work about 45-50 hours a week, or more, as needed

WHO YOU ARE
● 3-5 years experience working in an administrative, support or relevant role
● Experience working in a fast-paced, dynamic environment
● Excellent verbal and written communications skills with a keen attention to detail
● Strong technical proficiency in Microsoft Office Suite, Google Suite with the ability to learn new programs quickly
● “Get it done” and “can-do” mentality – must be able to make decisions and execute quickly and efficiently, picking up new skills when necessary
● Extremely high judgment – must have maturity to handle confidential information and serve as representative of CEO and the company at large
● High emotional intelligence and self-awareness
● Proven experience successfully building and maintaining relationships
● Proven ability to own & deliver tasks and projects from planning through execution
● Based in Los Angeles, have the ability to meet in person as needed, and travel as needed
● Vaccinated, and boosted for Covid

PREFERRED REQUIREMENTS
● Previous experience in or knowledge of the entertainment industry

This is an hourly, plus OT positive with fantastic medical benefits and a great PTO policy. Hourly range offered is $40-50 an hour, plus OT, DOE!