We are seeking a full time Office Manager for our client’s Beverly Hills office who will oversee daily office functions, as well as provide light support to the Co-CEO. You will be the first point of contact for all guests and visitors and will ensure the office always runs smoothly. You must be professional, detail-oriented and self-motivated.

This is an incredible growing company that has a wonderful working environment. You will be the face of the office and get to interface with high profile cliental. This is a wonderful position for an intelligent, personable and friendly EA who is interested in financial advisement.

Your hours will be Monday-Friday, 7:30am-4:30pm, and you will get to work with a fantastic team! The benefits are amazing: medical, dental, vision and 401k. Plus a kitchen stocked with snacks and breakfast on the firm every Monday. Great work/life balance as you will rarely, be asked to work overtime- mostly likely never.

Your responsibilities in this role:
• Answer incoming calls and direct them to appropriate parties
• Greet visitors, offer refreshments, and alert appropriate co-workers of guest arrivals.
• Maintain kitchen inventory, drinks/snacks, supply cabinets, and print areas as needed.
• Sign for and distribute incoming mail & packages, as well as assist with shipping and receiving logistics.
• Maintain an exceptional state of organization and order around the office.
• Support Co-CEO with occasional tasks such as ordering flowers, lunch and gift buying.

Qualifications:
• 3-5 years of facilities and/or administrative experience.
• Excellent written and verbal communication skills.
• Strong familiarity with Microsoft Office.
• Expertise in navigating basic office equipment and protocols.

Personality:
• Reliable: responsive, available, and present.
• Organized: strong prioritization skills with an affinity for multitasking.
• Self-motivated: always looking for ways to do something better; forward thinking planner.
• Trustworthy: Honest, reliable and trusted with sensitive information.
• Go-getter: strong desire to work in a rapidly growing environment and wear many hats with a “do whatever it takes,” attitude.
• Team Player: A passion for working in a fast-paced environment with enthusiastic Teammates

We are looking for a motivated, bright and resourceful EA with 1-3 years of experience supporting a busy executive. Our client has created several successful businesses and is currently running a few as well as other creative side projects. Much of his work has a philanthropic base to it, we are hoping you are interested in social entrepreneurship. This is an incredible opportunity to support a brilliant person, learn and grow within his world. Ideally, you will become such a trusted right hand that your role will grow into his Chief of Staff.

Please have a BA degree, and a background in startups, entertainment or any relevant high-pressure environment. You will be working Monday-Friday, about 8am-6pm though we are looking for someone who is not a clock watcher and isn’t afraid to work long hours when needed. You will be based 50% of your days in your boss’ home office in Beverly Glen Circle area, with the other 50% spent going to meetings with your boss, running errands or working remotely.

Your day to day will include emails, writing, calendar management, limited personal tasks, thoughtful gift giving, deadline management and research. Please be able to travel as you will be bi-coastal in the summer months, going between LA and the NYC area to work during the week. You are tech savvy, fluent with Google Suite, can assist with newsletters, social media and whatever challenge your boss presents you. 

Offered salary is 60-75k, DOE + medical and dental insurance after 3 months and a discretionary bonus!

Amazing company needs a great person to join their facilities department! The last two people stayed for 10 years and they are hoping to start another long term relationship. There might be two positions available, as they have two shifts Monday – Friday, 7:30am-3:30pm and 8/8:30am-4/4:30pm. The benefits at this company are fantastic: medical, dental, vision, short & long disability, 401k, 15 days of paid vacation, 5 sick days, and federal holidays. This could be a great job for a Houseman or a Personal Assistant who is ready to try working in an office setting and loves the idea of being of service. $25/hour DOE + overtime.

Department: Facilities
Employment: Full-Time
Professional Experience: 2+ years of experience

We are seeking a reliable and customer-service oriented Porter to perform day-to-day facilities maintenance. Overall duties and responsibilities will include maintenance of common room areas, ordering and restocking of office and kitchen supplies, and responding to facilities requests. To be successful in this role, candidates should be able to manage various tasks on a daily basis to ensure great customer service and that facilities run smoothly. Responsibilities for the role include, but are not limited to, the following:

Responsibilities
– Maintain the neat appearance of all common room areas including kitchens, hallways, and copy room
– Respond to facilities requests, as needed
– Prepare conference rooms before and after meetings
– Order office and cleaning supplies, as well as kitchen snacks
– Set up, maintain, and stock kitchen, gym, and copy room supplies
– Mail and package delivery and tracking
– Dry cleaning delivery
– Assist owners and management, as needed

Requirements
Education:
– High school diploma required, Associate’s degree preferred

Experience:
– 2+ years of administrative support experience

Qualifications:
– Strong verbal communication skills, detail orientated, and organized
– Excellent customer service skills
– Detail oriented with strong ability to multitask
– Proficient in PowerPoint, Excel, Microsoft Office etc.
– Excel in a team oriented environment
– Ability to prioritize projects and strong problem solving skills
– Ability to physically stand, bend, squat, and lift up to 40+ pounds through course of shift
– Must be proactive with a “can-do” mentality

POSITION SUMMARY

Our client is looking for a full-time executive assistant and marketing coordinator. The ideal candidate is a self-starter with excellent written and verbal communication skills and will be the team’s primary point of contact for internal and external communications. The candidate will take a proactive approach to decision making, independent of direction in a fast-paced environment, with a direct impact on crafting the image and messaging of the firm and the firm’s clients.

Our client is a leading, national provider of capital market services to the commercial real estate industry. This is a tight knit team and most people stay for years! Office is gorgeous, high rise in Century City.

KEY RESPONSIBILITIES

• Coordinate and assist in the preparation of meetings, appointments, conference calls and Zooms, events and travel (flights, hotels, logistics) for team executives
• Draft and publish media communications via various channels (press releases, LinkedIn, Twitter, etc)
• Prepare and reconcile expense reports for multiple executives, client gifts, maintain office supplies
• Act as a key, informed contact for clients, while providing reliable and timely resolution to inquiries
• Respond to requests for information through email and phone, assist with correspondence related to market activity or other pertinent information
• Liaise with the executive team and assist with the preparation of materials for team meetings
• Greet and assists visitors when appropriate/needed
• Special and ad hoc projects, as assigned
• Assist with various marketing activities, as needed
• Coordinate and assist in planning special events throughout the year
• Perform routine administrative and office managerial duties as needed
• Manage CRM functions and email marketing campaigns for database and business development purposes
• Support transaction closings including coordinating the efficient flow of information amongst numerous parties and ensuring critical deadlines are met
• Manage email marketing campaigns

QUALIFICATIONS

• Able to anticipate the needs of executive leadership and respond to requests in the timeframe given with minimal supervision
• Experience planning and ensuring accuracy of complicated travel arrangements
• Proactive, high energy and results oriented
• Excellent communication skills, including written and verbal and the ability to structure and disseminate complex information in a range of appropriate styles/formats
• Ability to thrive in a fast-paced environment and perform well under pressure
• Effective at prioritizing tasks and seeing projects through to completion within tight timelines
• Excellent eye for detail
• Strong communication, conceptual thinking, analytical, and time management skills
• Tactful and polished; able to handle confidential documents and maintain a high level of professionalism
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Bachelor’s degree preferred
• Experience in commercial real estate is a plus
• Proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator) and digital graphic design capabilities a plus
• Familiarity with CRM and email marketing software (including Salesforce) a plus

COMPENSATION/BENEFITS

• Competitive compensation structure commensurate with experience, salary plus performance bonus
• Medical/Dental/Vision
• 401k
• FSA/Dependent Care
• Company and teamwide outings

Coolest High Powered guy is reorganizing his life and looking for a smart, competent and highly diligent Personal Assistant to be his right hand at everything. The right candidate will be calm, adept at thinking outside the box, anticipating situations and coming up with solutions. You must be an excellent DRIVER with a clean driving record since you will be driving this gentleman wherever he needs to be. You must be an excellent communicator and be able to take direction well. You must aim to serve with a ‘no job is too small’ attitude. There is zero ego in this job. You will be treated well and expected to rise to any occasion. Some days will be slow and some will be busy. You must be flexible and okay with ambiguity. You will literally shadow this guy and go wherever he goes; doctor visits, business meetings, dinners. Our client is looking for a long term commitment and loyalty. A security background will be a plus. You will be based in LA but there will be travel involved – sometimes abroad, sometimes within the United States. There will be some house management duties and errands to run. The perfect candidate must love to be of service.

The ideal candidate has about 3+ years of experience, is vaccinated + boosted for Covid, loves dogs! ) is tech savvy and is excited to make their new employer’s life run smoothly and want to grow with them long term. The employers life is going to ramp up so you must be ready to take more on than what meets the eye.

The schedule will generally be Monday-Friday, 9am-5pm though we would like a flexible person who can come early or stay late when needed.

Truly amazing chance to work along side a young, GREAT guy who can teach you a lot about life. You will be his shadow, right hand person and so much more.

Please send us your resume and a short cover letter.