Growing boutique investment firm is in need of a bright, motivated, hard working office manager to help with project management and administrative support. You will work with the Director of Client Service to create systems, manage Excel spreadsheets, and manage client paperwork. This is an amazing opportunity for a recent college graduate. The firm is growing and looking for a motivated employee to join their team.

Your schedule will typically be Monday-Friday, 8am-5pm with some flexibility. The office is conveniently located to great lunch spots and has a gym in the building. Starting salary 50k, plus health insurance.

We need someone intelligent, trustworthy, reliable, proactive, always 10 steps ahead, and with great follow through to support this dynamic and busy CEO. He wants to be able to just say things once and know they will be handled. Someone who gets on things right away. He appreciates, attention to detail, double and triple checking on things and things getting handled right away with progress reports and confirmation of completion. Your main responsibilities will be managing the calendar, phones, travel, expenses, doctors appointments, coordination with the house and his wife’s PA, etc.

It’s a lovely office in Beverly Hills. There is lots of travel arrangements and putting together itineraries (following the existing template that has been created by the current EA who is leaving after 4 years.) He travels a lot, you are managing the calendar and working as his EA and PA.

The schedule is typically Monday-Friday, 8am-4pm with some room for flexibility. This is for a career EA who enjoys the day to day admin work. Salary is 70-80k DOE, no benefits.

Our wonderful client in Calabasas needs a fantastic NCS to help with their 6 month old baby! Please be able to commit every Friday starting at 11am to Monday at 12pm for 2 months, (72 hour shift,) and then 2 more additional months from Saturday at 12pm noon to Monday at 12pm noon, (48 hour shift.) You will work with a wonderful staff and be very respected. This is a client we have successfully worked with and know they are wonderful to their employees. Please let us know if you are free and your rate! They are paying on a payroll ONLY (on the books.)

*You must be willing to do an antibody test weekly before your shift that the family pays for to ensure no sick employees are going into the house. You will have your own bed and bathroom in the home, and the family has meals delivered for you by Postmates. During your shift you will stay in the gorgeous home only and when your shift is done, the family asks that you continue to self quarantine.

*Please love dogs as the family has 3 adorable little ones and they do like to snuggle if you are open to it!

Wonderful Production Company with a Studio deal seeks an amazing Executive Assistant to run all admin needs for two busy Production Executives. You will get to work on tentpole film projects and get to work closely with the creatives. This is a close knit team and they are looking for a bright, energetic, hard working and positive person to join them. Please be a confident gatekeeper who knows all the players in town. This is an amazing opportunity to grow!

You must have at least 1-3 years of experience supporting an agent or production executive to be considered.

Salary is 60-70k, DOE + health insurance. The company is currently working from home, and plans to go back to the office soon, in the Hollywood area.

We are looking for an incredible estate manager to oversee a gorgeous ranch style property in Beverly Hills. The home is semi formal and 20,000 square feet over a sprawling 2 acres. You will manage a staff of four and prepared to get your hands dirty whenever necessary to make sure this estate is run impeccably. You have demonstrated in your career that you are tenacious, service oriented and meticulous. A background in hospitality prior to your private service would be incredible. You will have mastered budgets, manual creation, etiquette and servicing high net worth families. There is heavy financial work so you will be very skilled with excel spreadsheets as you will be dealing with the financial office.  Computer savvy and tech savvy is very important. Your communication is top notch and you are able to work well under tight deadlines and prioritize what must be done. You are dedicated and loyal to improving and maintaining the estate and principals life. Salary is 90k.

We need a great assistant who has experience and is willing to gain more or is happy in a career assistant role. In addition to running her show and managing multiple upcoming projects, our client has two children (3 and 6 yrs old) who also have fun, busy schedules. There’s a constant flow between the professional (production side) and the personal.

What won’t work is someone who plans to dip their toe in the assistant pool for a few months and then expects to move on up the industry ladder.

We’ve included all the basics below:

Basic Requirements:
• Experience as personal assistant and/or covering a high volume entertainment industry desk (agents, managers, production execs)
• Thorough understanding of the flexibility and varied requirements of a Creative working in the industry (production schedules, last minute appearances, working with agents, business managers, PR, etc.)
• Ability to work on-call via phone and occasional weekends
• Preferably based on the westside of Los Angeles
• Driver’s license with clean driving record and reliable transportation
• College degree preferred

Typical Duties Include:
• Heavy calendar management of personal and professional appointments
• Gatekeeper and liaison between professional team, external vendors, and business associates
• Tracking and prioritizing ongoing projects, providing reminders and ensuring important deadlines are met
• Personal, household shopping and other errands
• Travel planning and booking

DAY-TO-DAY RESPONSIBILITIES
Calendar Management
Manage scheduling across family, personal, and business calendars. Booking and confirming personal and professional appointments, setting calls and meetings. Assist with time management through reminders and proactively handling scheduling conflicts. Manage scheduling and secure reservations for both personal and business meetings.

Administration
Maintain organization for business and professional projects. Perform research and compile information as needed. Serve as gatekeeper and primary point of contact for professional associates (managers, agents, publicists, business contacts, etc.)
General administrative tasks like mail sorting, paperwork, organization of documents etc.
External Correspondence for professional and personal contacts.

Travel Coordination
Travel planning, working directly with travel agents or production to manage scheduling and itineraries for personal and business travel. This includes flight coordination and booking, making changes, scheduling ground transportation, accommodations, etc.

Project Coordination
Coordinate information, details, and scheduling for creative professional projects and personal or household projects. Perform research and compile information as needed. Communicate with external vendors, collect budget information, manage scheduling. Present info in an organized way to support decision making and maintain project momentum

Kid Stuff!
As needed, assist in planning and coordinating activities, classes, school schedules. Ensure that parents are up-to-date on school events, activities and school requirements. Coordinate with parents and nanny to ensure that needs are being met. Activity & class scheduling, doctor appts, and any scheduling that overlaps with parent schedule.

Personal and Household Operations
Schedule and coordinate vendors, repair workers, deliveries. Handle personal shopping requests and errands including gift buying. Online shopping & internet research (product reviews, price comparison etc.)
Set appointments and coordinate personal care providers.

Salary starts at $1200-1500/week, DOE + benefits.