Global

Carpinteria Assistant House Manager

Open

Posted : 09/18/26

A private family in Carpinteria is looking for an exceptional Assistant House Manager to work alongside the Estate Manager and help oversee multiple properties. This is a hands-on role for someone who is proactive, resourceful, highly organized, and genuinely enjoys being the person who sees what needs to be done and gets it done.

The schedule is Wednesday through Sunday with flexibility as needed.

The ideal candidate will have a broad skill set and be comfortable with property maintenance, vendors, household technology, vehicles, guest preparation, events, and basic food preparation. A genuine interest in food and hospitality is important, as is the ability to jump in wherever needed. Experience in private estates, luxury hospitality, property facilities management, construction, ranch operations, or high-end residential environments is strongly preferred.

We’re looking for someone with an “I’ve got it” mentality. Someone hands-on, comfortable with technology, calm when plans change, highly discreet, and excellent at following through. Most importantly, this person needs to take ownership rather than simply point out problems.

This is a full-time position with some schedule flexibility based on family occupancy, guests, events, and occasional property emergencies. Compensation is $130,000–$140,000 annually, depending on experience.

Candidates must be local to the Carpinteria Santa Barbara area, have demonstrated longevity in previous positions, a clean background, and excellent references.

Please let us know if you are interested!

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Los Angeles

Property Operations and Construction Manager

Open

Posted : 09/17/26

Property Operations to Construction Manager
Location: Los Angeles, CA Travel: Approximately 1 day week to San Francisco Compensation: $250,000k DOE, plus benefits

Overview
A private family office is seeking an experienced, highly discreet Property Operations to Construction Manager to oversee the maintenance, operations, vendors, contractors, and construction projects for private properties in Los Angeles and San Francisco.

The role is primarily based in Los Angeles, with a major focus on a historic private compound consisting of five actively used buildings. The position will also oversee an office and private apartment in San Francisco, primarily remotely with regular on-site visits.

Key Responsibilities
• Oversee all maintenance, repairs, upkeep, and operational readiness of the Los Angeles compound.
• Manage all major property systems, including HVAC, plumbing, pool, wine cellar, and other mechanical building systems.
• Oversee extensive landscaping and grounds maintenance.
• Manage all contractors and vendors, including landscaping, HVAC, plumbing, pool, and specialty trades.
• Develop and maintain preventative maintenance programs.
• Serve as Owner’s Representative for construction, renovation, and capital improvement projects.
• Partner with the Family Office Construction to Development team to manage budgets, timelines, scopes, contractors, and project execution.
• Monitor projects to ensure they remain on budget, on schedule, and to the required quality.
• Manage the San Francisco property, ensuring the office and upstairs apartment are maintained and ready for the principal’s use.
• Prepare budgets, track expenses, review invoices, and provide regular updates to the manager overseeing the properties.
• Proactively identify issues and ensure properties are maintained to the highest standards.

Qualifications
• Significant experience managing private estates, luxury properties, family office properties, or complex facilities.
• Strong knowledge of building systems, maintenance, repairs, and preventative maintenance.
• Proven experience managing contractors and vendors.
• Construction renovation project management or owner’s representative experience required.
• Experience with historic properties and older building systems is highly desirable.
• Highly organized, proactive, resourceful, and comfortable working independently.
• Exceptional discretion, judgment, communication, and attention to detail.
• Willingness to travel regularly between Los Angeles and San Francisco.

This is a highly important, high-trust position requiring exceptional discretion and ownership.

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Los Angeles

Estate Manager for sprawling Los Feliz Estate

Open

Posted : 09/18/26

Incredible client, respectful, busy and appreciative! They just purchased a gorgeous estate in Los Feliz and looking for a service forward Estate Manager to run it. The compound includes several properties. You’ll be in charge of managing the staff, running service, overseeing events and working closely with a tight knight team. You’ll get to hire an entire staff for this property as the Prinicipal is not based here 100% and this is a new venture. So it’s an exciting time to join this team!

The property is large — so you must have the energy to walk at least 10,000 steps a day or more!

Please have extensive Estate Management experience, glowing references, proven longevity and the ability to be flexible as needed. This is a Monday-Friday position, with some travel. The Principal has other properties and you’ll be asked to go to those other homes on occasion.

The client offers wonderful benefits: 3 weeks PTO, paid health insurance (Medical and a small employee contribution for Dental and Vision,) plus 3% matching for the 401k! Salary is DOE: $200,000 – $250,000.

Please write us if you are the service forward, energetic, lovely Estate Manager we are looking for!

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Los Angeles

Maintenance facilities person needed in Bel Air

Open

Posted : 09/04/26

● Perform routine minor repairs handyman work to keep all residences running smoothly and in excellent condition and repair. This work includes, but is not limited to:
o HVAC repairs and filter changes
o Minor electrical repairs – replace outlets, switches, light fixtures, LED drivers, etc.
o Install, repair, or replace appliances, fixtures, and hardware as needed.
o Assemble furniture and install home accessories or equipment.
o Clean and maintain exterior grounds, dewebbing and power washing
o Assist with the inventory of supplies, and replenishment, as needed

● Conduct routine property inspections, develop and maintain maintenance maps and schedules, and identify maintenance issues before they become larger problems.
● Troubleshoot plumbing, heating and HVAC systems and perform repairs; call service provider s as necessary
● Assist with houseman duties, general labor, and running errands (shopping for tools, property supplies, etc.)
● Respond to maintenance requests and system emergencies, including occasional weekend and afterhours work.

● Prior experience in performing a wide range of overall maintenance duties for homeowners and or businesses
● Must have experience with hardware tools and electrical equipment, basic understanding of electrical, plumbing or HVAC systems, and strong general repair skills.
● Must have a keen eye for detail and be well organized.
● Demonstrated ability to exercise independent judgment, to think and work proactively, be solution-oriented and to prioritize effectively; strong work ethic, “can-do” attitude a must.
● Strong interpersonal skills are required- mature judgment, diplomacy and discretion required to interact effectively with a broad range of people, including residents, guests, neighbors, authorities and vendors.
● Must be able to maintain a courteous and professional attitude at all times, and maintain confidentiality.
● Bilingual (English Spanish) is highly preferred.
● Ability to lift and carry 50plus lbs, climb ladders, navigate tight spaces, and stand or walk for extended periods.
● Valid driving license

80,000 plus benefits
please contact claudia@thehelpcompany.com

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Los Angeles

Housemanager/Assistant Needed in Hancock Park

Filled

Posted : 09/01/26

The coolest couple in Hancock Park is looking for an experienced, all-in House Manager to keep their larger estate running smoothly and in excellent condition.
No two days will look exactly the same, so they need someone industrious, detail-oriented, resourceful, and proactive. A strong “black book” of trusted vendors is essential—you should know who to call for everything from painters and handymen to plaster specialists and beyond.
Responsibilities will run the gamut from roof to soil and everything in between: overseeing vendors and home maintenance, running errands, stocking the refrigerator, taking cars to be washed or serviced, and occasionally helping with their two medium-sized dogs.
You’ll serve as a trusted right hand to both husband and wife, who have different styles and approaches. They travel frequently and are looking for someone who, once settled into a rhythm, can read the landscape, anticipate needs, and provide exceptional support without requiring constant direction.
This is a long-term, payroll position offering $130K–$150K annually, plus benefits. please write Caitlin@thehelpcompany.com

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Global

Family Office Seeks Exceptional Director of Residences

Open

Posted : 08/27/26

A prominent family office is seeking an experienced, highly capable Director of Residences to oversee an extensive portfolio of private residences and lead the teams responsible for their day-to-day operations. This is a wonderful opportunity for a sophisticated residential leader who enjoys creating order, consistency, and exceptional service across multiple properties while serving as the primary point of contact for the Principal on all residential matters.

The portfolio includes several private homes in California and additional residences elsewhere in the United States. Each property has its own established team and varying operational needs, with ongoing construction, renovation, and interior design projects at several locations. The Director of Residences will oversee the House Managers and residential teams across the portfolio while ensuring that systems, standards, communication, and service remain consistent from property to property.

The ideal candidate will be an exceptional manager with a strong operational background and absolutely no ego. The Principal is looking for someone who can manage both up and down with equal skill. Someone who is direct, efficient, and confident, but also compassionate, approachable, and emotionally intelligent. This person should know when to ask questions and seek direction, but also be comfortable making thoughtful decisions independently and taking ownership of the details.

A major goal of this role is to create a streamlined structure in which the Principal has one trusted point of contact for all residential matters. The successful candidate will be able to take direction and priorities from the Principal, communicate effectively with the various property teams, and ensure that projects and responsibilities are moving forward without requiring the Principal to manage the details personally.

The family values an exceptionally high level of service and would love to bring a more refined, seamless, and proactive approach to the management of its homes. Someone with a hospitality or yacht-service mindset — an appreciation for impeccable standards, anticipation of needs, consistency, and attention to detail — could be especially well suited to this environment.

There are established and long-tenured employees throughout the portfolio, so this role requires someone who can successfully lead experienced teams while respecting existing knowledge and relationships. The right person will be able to introduce systems and improvements without alienating valued staff, building trust while also holding people accountable and moving the organization forward.

Responsibilities will include overseeing the House Managers and residential staff; establishing and maintaining SOPs and consistent service standards across the portfolio; serving as the liaison between the Principal and the various properties; overseeing residential operations, staffing, scheduling, and communication; partnering with the Principal on construction, renovation, and interior design projects; coordinating with outside vendors and service providers; monitoring budgets and ongoing projects; and ensuring that each residence is maintained and operated to the highest standard.

The properties include a variety of animals, and while there is a dedicated Pet Care Specialist on the team, the Director of Residences should be comfortable working in an environment where pets and animals are part of daily life.

The ideal candidate will have significant experience managing multiple high-end private residences or a comparable luxury hospitality environment. Strong leadership, communication, organizational, and project-management skills are essential, along with excellent judgment, discretion, and the ability to navigate a dynamic family environment. This is a role for someone who genuinely enjoys being part of a team, staying ahead of the details, solving problems, and making complicated operations feel seamless.

Compensation is expected to be in the $250,000-$300,000 range, depending on experience, along with an excellent benefits package that includes health coverage for the employee and family, a 6% 401(k) match, an annual contribution toward a 529 plan, a generous charitable matching program, and a long-term investment component with vesting and additional payout potential.

This is an exceptional opportunity for the right residential leader to join a dynamic family office and take ownership of a substantial and evolving private residential portfolio.

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New York

We are looking for a professional driver for our NYC based client

Open

Posted : 08/27/26

We are helping our very private client find a professional and discreet driver. Please be a driver that can “read the room, speak when spoken to, etc.”

Please only apply if you check the box for every required skill set. This job requires schedule availability from 8am-11pm, Monday-Friday. The client travels often and will most likely be away from the city during January-April, although you will still have some duties to perform. This is an hourly role, with a guarantee of 40 hours per week. This is a temp to perm role during a probation period. You will then switch over and receive all full-time employee benefits. Send us your hourly rate and resume if this is the perfect role for you! heather@thehelpcompany.com

Please see below for other job duties:

Required:
• 5 plus years of experience as a private chauffeur, executive driver, or family office driver.
• Excellent knowledge of Manhattan, the outer boroughs, airports, and surrounding metropolitan areas.
• Clean driving record with a valid driver’s license.
• Exceptional defensive driving skills.
• Experience driving luxury vehicles.
• Strong smartphone proficiency, including navigation, messaging, and scheduling applications

Transportation:
• Provide safe, courteous, and professional transportation for the Principal, family members, guests, and authorized passengers.
• Plan efficient routes based on traffic, weather, and schedule changes.
• Monitor traffic conditions and adjust routes proactively.
• Assist with luggage, packages, and other personal items as needed.
• Remain available during appointments or events when requested.

Scheduling to Availability:
• Maintain a flexible work schedule, including evenings, weekends, and holidays as business or household needs require.
• Communicate anticipated scheduling conflicts, appointments, or vacation requests well in advance.
• Adapt quickly to changing priorities and last-minute requests.
• Coordinate with household staff and managers regarding transportation schedules.

Vehicle Management:
• Maintain assigned vehicles in exceptional condition, both mechanically and cosmetically.
• Schedule routine maintenance and coordinate repairs.
•Ensure registrations, insurance, inspections, toll accounts, and vehicle documentation remain current.
• Maintain appropriate fuel levels and stock requested vehicle amenities.

Service to Professionalism:
• Demonstrate a proactive, solutions-oriented approach to supporting the Principal.
• Anticipate transportation needs rather than waiting for direction whenever appropriate.
• Maintain professionalism, discretion, and confidentiality at all times.
• Present a calm, polished, and unobtrusive demeanor.
• Respect the principal’s preference for privacy during travel and maintain appropriate conversational boundaries.
• Communicates clearly and professionally.

Administrative:
• Submit timesheets and expense reports accurately and on time.
• Maintain mileage, maintenance, and fuel records as requested.
• Assist with transportation logistics and vendor coordination when necessary.

Preferred:
• Experience supporting principals, executives, or high-net-worth families.
• Familiarity with NYC airports, private aviation terminals, hotels, restaurants, and event venues.
• CPR first aid or defensive driving certification.
• Experience with Word, Excel, G Suite apps such as Gmail, Calendar, Docs, etc., and be familiar with budgeting and financial reporting.
• Other essential capabilities include commitment to meet deadlines, leadership qualities, and a strong work ethic.

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New York

Local Director of Residences needed in NY with a down to earth family

Open

Posted : 08/11/26

We are helping our NY clients find a director of residences to manage their 5 properties. You should be based close to NYC for this role and have an easy commute into the city. You should also have knowledge of boats and car management. This family operates with little staff, so this is not an ideal role for someone who is coming from a fully staffed environment. You should be excellent with spotting household maintenance issues, know vendors in the area, know how to oversee and implement daily..weekly…monthly home maintenance. You should also know how to create house manuals, manage repairs, be hands on and willing to do small things such as light bulb changes and prepare the homes prior to the clients arrival. You will be the primary contact for all vendor related issues – you should know how to vet and source vendors, get multiple quotes and coordinate all appointments. You should be able to do invoice tracking, budgeting and expenses, manage payments, maintain records and create reports for the family. You will be in charge of managing their boat and the crew, overseeing all boat and car maintenance and making sure they are always ready at a moment’s notice for the clients use. Another key piece is creating travel itineraries – you will be responsible for all household logistics related to travel. Ensuring homes are ready for the family’s arrival with checklists that you have made. You will also be working alongside a travel agent – you will prepare travel briefs and itineraries based on what the travel agent has proposed. You will need to make sure travel is seamless between all properties before, during and after for the family. Please have at least 7 years experience in this role, longevity in your roles and references we can call!

Send us your resume if this sounds like the perfect role for you: heather@thehelpcompany.com

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Los Angeles

estate manager needed for extremely busy family

Open

Posted : 09/16/26

Estate Manager – West Hollywood
If you thrive in a beautiful, fast-paced household where no two days are the same, we’d love to meet you.

One of our wonderful families is looking for an experienced Estate Manager to become the heartbeat of their home. This is an exceptional opportunity for someone who genuinely enjoys creating order, leading a team, anticipating needs, and making everything look effortless.

This is a lively household that loves to entertain. From intimate family dinners to elegant parties and weekend guests, there is always something happening. The ideal candidate enjoys that energy and knows how to keep every moving part running smoothly. You have overseen big construction projects, and have references that can speak of your project management

You’ll oversee the day-to-day operations of the estate, manage household staff and vendors, coordinate construction projects, prepare the home for events, and ensure that every detail is handled with professionalism and grace. You’ll be the person who is always thinking three steps ahead.

We’re looking for someone who is:

An experienced Estate or House Manager with outstanding private service references

A natural leader who enjoys mentoring staff and creating a positive team culture

Exceptionally organized with strong follow-through

Calm under pressure and able to pivot when priorities change

Comfortable managing vendors, contractors, household budgets, and ongoing property maintenance

Experienced coordinating beautiful events and entertaining at a high level

Tech-savvy with strong calendar, scheduling, and organizational skills

Discreet, polished, and committed to providing world-class service

Experience with construction and renovations

This family values kindness, loyalty, and professionalism. They are looking for someone who wants to become a long-term member of their team and who takes genuine pride in creating an exceptional home environment.

If you’re the type of Estate Manager who notices the little things before anyone else does, loves bringing calm to busy households, and enjoys supporting a wonderful family, we’d love to hear from you.

Competitive salary, excellent benefits, and a long-term opportunity for the right candidate.

Please send your resume to naomi@TheHelpCompany.com.

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Los Angeles

Estate Manager and Personal Assistant Needed for Wonderful Brentwood Family

Filled

Posted : 08/07/26

A warm, down-to-earth family in Brentwood is seeking an experienced Estate Manager Personal Assistant to oversee the day-to-day operations of their primary residence while helping coordinate their additional properties.

This is an ideal opportunity for someone who is highly organized, proactive, and resourceful and enjoys anticipating needs, managing projects, and ensuring every detail is handled with care.

The family is looking for a true right hand who takes pride in maintaining a beautiful home and keeping everything running seamlessly.

Primary responsibilities include overseeing all household maintenance, repairs, renovations, and preventative care at the Brentwood residence. You’ll coordinate with vendors and contractors, obtain bids, schedule and supervise work, manage projects from start to finish, and ensure the home is always operating at its highest standard.

The family also owns additional residences, and you’ll work closely with local property managers to coordinate arrivals and departures, housekeeping, maintenance, seasonal preparations, repairs, and ongoing upkeep. While travel to the properties may be occasional, much of the coordination can be handled remotely.

Additional responsibilities may include vendor management, household purchasing, organizing service appointments, managing inventories, assisting with personal projects, handling errands, coordinating travel logistics, and providing general personal assistant support as needed.

The ideal candidate has previous experience managing a private estate or luxury residence, communicates exceptionally well, is tech-savvy, exercises excellent judgment, and enjoys building long-term relationships with trusted vendors. Someone who is calm under pressure, discreet, detail-oriented, and genuinely enjoys making life easier for a busy family will thrive in this role.

A complete job description and list of responsibilities will be shared with candidates selected for the interview process.

If you’re looking for a long-term opportunity with a wonderful family who values professionalism, initiative, and trust, we’d love to hear from you.

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