Truly marvelous woman who is involved with many philanthropic organizations is looking for a top-notch Personal Assistant.  Her last Assistant was in the job for over 14 years, which speaks volumes.  Her Husband’s Assistant is going on year 27! This is a LOYAL, wonderful and appreciative family.   The couple travels extensively and own four homes.  When they are away, you might work from home.  When they are in town, you work out of their home office.   Because they travel, it is difficult to have a set schedule.  This is not a high pressure job, but its demands are not necessarily 9:00am to 5:00pm, so we are looking for someone who is used to working for a boss who goes from time zone to time zone.  Duties are running the day to day, i.e. mail management, filing, liaising with countless service personnel and vendors, logging phone messages, errands, office organization, event planning/support, calendaring, booking appointments, liaising with boards and organizations, scheduling, staff coordination, project management, trip itineraries, executing and tracking purchases and more. There is a terrific support staff (housekeeper/manager, other Assistants, Chefs etc.) and all are expected to work as a team in this very harmonious  home.  The job is interesting and varied and the bosses are FABULOUS!  We are looking for an independent self starter who is looking for a long-term position.  There is potential for travel, but travel is not a requirement. Outlook/Mac expertise is a plus.  The ideal candidate has very long tenures on his/her resume, private home experience and stellar references.  Pay is $35/hour.  Please let us know if you are interested.  Thank you!

We are looking for the world’s best live-in Butler to work in a gorgeous Malibu estate.  The ideal candidate has 5-10 years experience, and a culinary degree.  You will be working on a staff, so you should be a team player, willing to get your hands dirty. You will work closely with the Housekeeping staff and the Estate Manager, and should know how to run all operating systems in a pinch.  This is a family who plans to entertain regularly, so event experience/exposure will be helpful.  Pay is DOE, on the books.  Please let us know if you are interested.  Thank you!

We have a wonderful position on the West side for a wonderful client that wants their home taken to a 5 star luxury home. You will be responsible to manage a staff of 8 including the schedule, handle events, walk the property making sure everything is pristine and perfect. The other part of the position is to liaise with the husbands office. Being a team player is of utmost importance! The household is very busy with kids and pets and parties! Please let us know your availability. 100k depending on your background!

SAN FRANCISCO:

We are searching the world for the ultimate professional to oversee different properties across the country, as well as act as the Head Manager to the staff of each specific property. We are looking for someone who has years of overseeing large, high end estates and has a skill set that can oversee construction to keeping the homes running smoothly (from managing the staff, to catering to the principals, to dealing with vendors and on and on!) The estates are spread out throughout the country and are in different states of construction. Each estate has a manager, and is fully staffed, but the principle is looking for someone to oversee the budgets and try to make sense of the operation. Ideal candidate will have a background in estate management, strategic planning, project management, construction oversight and the the ULTIMATE Chief of Staff. You needn’t be an accountant, but you should have a good sense of budgeting. Staff problems should be solved with minimal consultation from your principal- your job is to act as the point of contact for all issues that may arise.

Our client would like a smooth-running household that will accommodate a spontaneous, informal lifestyle.

Salary is DOE, $300k -$400k plus generous benefit package (Everything is negotiable including relocation and housing.)

Please send professional resumes to: sfjobs@thehelpcompany.com

We are looking for a wonderful estate manager or house manager that is also a chef. The family only spends 3 weeks of the year at this gorgeous estate. The family has a wonderful housekeeping staff, and a wonderful groundskeeping staff. The house is complicated, especially because the family is not there, we need an honorable true self starter. Someone that will really make sure the home is in tip top shape. It would be wonderful if you can make a wonderful meal, and serve the family when they are there. You will need to be hands on… no job is too big or too small. Everyone pitches in! The accommodations are lovely and Bedford is a wonderful place to live! Salary completely DOE

We are looking for a DOMESTIC Couple who can take care of a gorgeous property in Upstate NY. This is not a position for Managers, as the Estate has a wonderful Estate Manager.

The family only spends 3 weeks of the year at this gorgeous estate and needs a responsible couple who can maintain the home and property.

The family has a wonderful housekeeping and groundskeeping staff, although this position does required DEEP cleaning and cooking! At least one of you should feel extremely comfortable cooking – you will be expected to cook when the Mr & Mrs are staying at the residence.

Ideal couple will be ensure that the home is kept in tip top shape. You will be reporting daily to the Estate Manager, who will also be living on the property.

This is a team environment, everyone pitches in and we need to find people who have no egos where no job is too big or too small!

The accommodations are lovely and Bedford is a wonderful place to live! Salary completely DOE.

Please send professional resumes to: nycjobs@thehelpcompany.com

This is an amazing, friendly, and fun family. The family home is in Brentwood and you will be working in the family office in West LA. Visits to the house are only when there is construction, or vendors needing to be met, or help with housekeepers at the home.
We are looking for a candidate with recent 3-5 years as a “house manager” in a private home. There is a 15 year old so there may be a last minute run to Starbucks with the 15 year old teenager. Mom is very into energy and wants someone happy and who is a positive person. Hours are generally 9:00 a.m. to 7:00 p.m. Monday through Friday but they would like to be able to call you if there is something on the weekends. For example , if there is a plumbing issue on a Saturday, the first person the family will call is the house manager. We want a team player, the family appreciates thoughtful people who are proactive.
You are paid on the books in a salary with full health benefits, $75 per month towards cell phone, one tank of gas per month, ten vacation days and sick days.

JOB DESCRIPTION
Estate Manager/Chief of Staff

Overview:
Manage 10 properties across the U.S. Chief of Staff managing 17 full time staff. Chief point person as it pertains to all entertaining and lifestyle. Work alongside CFO with household budgets supported by satellite Property Managers.

Roles & Responsibilities:
Main Beverly Hills Residence:
– Lead all major and general repairs and maintenance for both home and vehicles
– Manage household projects to include interior & exterior renovations and landscaping – Partner with CFO on budgeting
– Maintain vendor relationships & schedule
– Manage security team
– Lead all events and hosting from small dinner parties to annual parties, all holiday celebrations, and family special occasions
– Maintain visual upkeep of residence, contents and vehicles
– Meal planning and food purchasing
– Personal assistance regarding travel, shopping, pets, meds and children/grandchildren

Satellite Properties:
– Manage all Satellite Property Managers
– Partner with CFO on new residence purchasing, building, furnishing – working with architects, interior designers and landscape designers
– Redecorate new and existing properties with various designers depending on project
– Coordinate with Property Managers owner/family/guest arrivals and departures and personal requests
– Support any R&M where your involvement is valuable
– Co-manage vendors on large projects
– Lead all emergency protocols with security team and assistance of Property Manager
– Lead all large events as well as major Holiday celebrations

HR:
– Oversee staff hiring/firing, onboarding, payroll/timesheets, vacation & sick, annual reviews
– bonuses, pay rates, payroll – managed in conjunction with CFO

Financials:
– Oversee team spending – manage to a budget set by owners/CFO
– Review/approve check run reports, bank statements, credit card statements and approve new vendors
– Manage Art Collection R&M and logistics
– Provide CFO with electronic and paper filing – real estate and asset related documentation
– Co-manage with CFO auto purchases, leases, insurance & registration

Travel:
– Travel with the family as needed
– Support EA with all private travel as it pertains to the use of two corporately owned jets
– Support CFO with Private charter negotiations
– Support EA with all commercial international and domestic travel – air, land & sea
– Co-lead with EA all travel concierge needs
– Support EA with all packing for family travel – housekeepers & auxiliary support

Autos/Boats/Motorbikes:
– Support CFO with DMV Records for family and all insurance documentation for family and staff that use company vehicles

Qualifications & Preferred Requirements
– Experience with construction, building, design, installation and project management
– Strong working knowledge of HVAC, AV, IT, Crestron & Vantage Lighting Mechanical systems – upkeep and maintenance
– 10-15 years’ experience as Estate Manager and/or Chief of Staff required
– Highest level of personal service with proper social etiquette
– Exceptional leadership and motivation skills
– Creative and intuitive thinking and problem solving
– Well versed in entertaining, hosting, fine dining
– Well educated in luxury items and procurement
– Be Proactive & fun
– Extremely well-traveled – a benefit
– Culinary skills a plus
– Discreet, responsible & collaborative
– Multi-lingual and Spanish preferred
– College or other advance degree

House manager needed to oversee 4 homes in West LA. This FLEXIBLE person must have experience handling inventory, experience helping enforce policies and hiring and firing. This exciting opportunity is a lot scheduling and management of all domestic staff. Any bookkeeping and knowledge and experience of a household manual is a plus. You are responsible for coordinating all activities of all the houses and helping to Interface with the principal , and arranging all outside trades people and vendors. If you are a take charge person and think you can handle this… Please send us a cover letter and resume and tell us why you would be GREAT for this position

High profile artist is looking for a full-time driver. Wonderful hours and pay for the right person. Applicants must hold all appropriate licenses, have a perfect driving record, experience driving a variety of high-end vehicles, high profile exposure and local references. Please reach out if your background is a fit. Thank you!