Los Angeles

Butler estate manager

Open

Posted : 02/28/25

We are helping an amazing CEO find his right hand, hybrid butler and estate manager in LA. This role is based 75% in LA and 25% in Miami and Italy. He is looking for the best of the best!! If you have formal butler training or 5 star hotel training, and are looking for your dream job – send us your resume!

Butler Estate Manager – Los Angeles Miami Italy
Job Description:
This position reports to the Chairman (Principal) and oversees maintaining day to day upkeep of residential properties in Los Angeles, CA, with additional travel and support at residences in Miami, FL and Italy with other duties pertaining to high end luxury level service and other special projects as assigned.

Duties Responsibilities:
• Oversee management of Los Angeles residence (8,000sq ft), including oversight of a housekeeper and vendors.
• Overall service acumen to be equivalent to a luxury hotel butler.
• Stocks the house and maintains inventory of food drinks and household supplies: i.e., unpacks and stocks supplies when delivered, communicates to Chairman when supplies are low and need to be ordered.
• Unpacking and packing of luggage bags upon Chairman’s arrival and departure from residence for business and personal trips.
• Travels, as needed, internationally and domestically to prepare separate residences for visits, stocking food, cleaning etc.
• Light cooking and drink preparation as directed: i.e. preparation of coffee, salads, smoothies, light meals, cocktails, wine, etc.
• Organizes occasional small events and dinner parties, including working with vendors to bring in tables chairs supplies, as needed.
• Acts as chauffeur driver for Chairman locally, as needed to restaurants, airport, etc. and maintains car with washes gas as needed.
• In charge of service while on private jet trips with Chairman.
• Manages detailed record keeping of day-to-day supply purchases and monthly expense reporting.
• Manages all vendors- maintains updated list of all vendors and makes sure contractors have current W C insurance policies.
• Works with Business Manager to keep track of all utility related bills (internet, power, gas, cable, etc.), and ensure on-time payments.
• Daily walk through and property inspection.
• Responsible for pet maintenance and care as needed.
• Maintains all technology on site and ensures all in working order (televisions, audio, internet, computers iPads etc.)
• When housekeeper isn’t onsite to perform duties, helps maintain a clean household including: Washing dishes, utensils, glasses, pots, and pans; wipe and dust surfaces in rooms, cleans windows to mirrors; vacuums and cleans floors, rugs, furniture, and drapes; removes and regularly cleans linens, towels, bedspreads, and blankets; places and neatly tucks clean sheets and blankets on beds and replaces pillowcases; stocks towels, washcloths, and hand towels in bathrooms; picks up and empties trash containers.
• Performs other related duties as assigned.

Required Skills Abilities:
• Expert knowledge of luxury service, formally trained by a butler academy school, or by training program at a luxury hotel group.
• Detail-oriented and thorough, someone who compiles checklists and methodical systems to keep organized.
• Highest level of formal meal service and practices.
• Ability to prepare food drinks on occasion with knowledge of wines, bartending mixology.
• Tech savvy with home media and tech needs.
• Someone who is pet friendly.
• Bilingual: Spanish and Italian language fluency preferred, Sufficient ability to read, write, speak, understand, and communicate in English, Spanish and Italian to complete work efficiently, effectively, and courteously.
• Ability to remain discreet and respect the privacy of residents, tenants, and or guests.

Physical Requirements:
• Prolonged periods standing and walking.
• Must be able to lift and carry up to 25 pounds at times.

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Los Angeles

Exceptional house manager needed West LA

Open

Posted : 02/18/25

A high-profile family in West Los Angeles is seeking an experienced, highly organized and proactive house manager to oversee construction projects and handle day to day estate management. this role requires someone with a sharp eye for detail, exceptional communication skills, and the ability to keep everything running smoothly while keeping the owners well-informed in a clear, calm, and professional manner. This is a wonderful family with a competitive compensation for a great professional estate manager. They are kind and respectful and value expertise

Key Responsibilities
Construction oversight: Manage ongoing construction projects in THE PALISADES, AND MAR VISTA, ENSURING TIMELINES, BUDGETS AND QUALITY STANDARDS ARE MET.

INSURANCE AND DOCUTMENTATION: Handle all insurance-related paperwork and claims efficiently, ensuring records are meticulously maintained

Owner communication: Provide clear, organized updates on all property manners, keeping the owners informed without overwhelming them.

Vendor and Contractor Coordination: Liaise with contractors, architects and service providers, ensuring seamless collaboration

General Estate Management: Oversee household operations, anticipate needs, and step in to handle any additional tasks as needed.

WHO YOU ARE!!
A master of organization – able to juggle multiple projects without missing a detail

Experienced in construction oversight and comfortable managing large-scae improvements

insurance -savvy. familiar with handling claims, policy documentation and paperwork

A strong communicator – able to keep the owners informed with clarity, patience and professionalism

Proactive and adaptable – willing to handle a wide range of responsibilities beyond construction management

Please send your resume in a word document to me with an introduction about why you are the right fit for this position.

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San Francisco

Part Time Household Manager based in lovely Portola Valley

Open

Posted : 02/04/25

Wonderful female Principal needing a part time Household Manager, if you are a fit you are the lucky one! Please review the details of the job and reach out to me ASAP if you are wanting to learn more.

elizabeth@thehelpcompany.com

This is an opportunity to join a growing, dynamic team supporting a philanthropically minded Ultra-High-Net-Worth family in a Single-Family Office. This position requires a background in personal assisting and UHNW household support. The Household Assistant is responsible for the oversight and hands-on involvement in household tasks, including interior and exterior vendor management, laundry and dry cleaning, light housekeeping, household supplies and inventory management, errands and returns, vehicle care coordination, and pet care as well as a range of other tasks that help the team and principals with the general upkeep of the property, vehicles, and lifestyle. This position will also assist with other properties and team needs on a weekly basis in the Bay Area and be able to ensure cleaning preferences and inventory management are followed at various locations to ensure consistency and a high level of service with extreme attention to detail. The HA will be part of a larger team. This role requires someone with a strong systems approach that is tech savvy with an ability to effectively communicate in-person and through task management tools. Qualified candidates come with a no-job-too-small attitude with drive and curiosity to learn new things. Your schedule is 3 days a week, about 24 hours a week and hourly rate is depending on experience!

Registered Candidates, let us know you're interested in this job!

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Los Angeles

Exceptional Estate Management Opportunity in Holmby Hills

Filled

Posted : 02/26/25

We are seeking an experienced, polished, and confident Estate Manager to oversee a renowned residence in Holmby Hills, currently undergoing renovation. Once the home is completed, the Estate Manager may transition to another property within the portfolio.

You will be part of a high-performing team and follow a structured management blueprint that is implemented across all of the Principal’s properties.

This role requires a highly organized and tech-savvy professional with expertise in smart home systems, computer technology, and the G Suite. You will work as part of a top-tier team and follow a management blueprint that is consistently applied across all of the Principal’s properties.

Key Responsibilities:

• Supervise household staff and ensure seamless daily operations
• Act as the primary liaison with construction, design, and broader professional teams
• Provide weekly reports to the management team
• Ensure the Principal’s needs and expectations are met with professionalism, discretion and efficiency

Qualifications

• Proven experience managing high profile estates
• Strong organizational skills and attention to detail
• Tech-savvy with proficiency in smart home systems, computer technology, and G Suite
• Excellent communication and leadership abilities

Competitive compensation, exceptional benefits, and significant opportunities for growth available.

If you are a proactive detail-oriented professional looking for an exciting estate management role, we encourage you to apply.

Due to the high volume of applications, we will only be responding to candidates whose qualifications closely align with the role.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Los Angeles

Driver Handyman House Assistant for Beverly Hills Couple

Filled

Posted : 02/12/25

Amazing Beverly Hills couple with a beautiful estate is looking for a great driver, handyman, house assistant. This is an amazing position, with a fantastic team!

This is a formal home. Please have experience working with Principals who expect white glove service. You will oversee driving the Mr. and Mrs. to appointments and dinners, while also being a handyman assistant to the estate and report into the house manager. The driving for the Principals is not 24 7, so it’s a well-balanced job where you get to wear a few hats and keep busy. You will also help run errands, manage returns, gas the cars, drive the pets to the vet and more.

The hours are usually Monday-Friday, 8am – 5 6pm. We need someone who can be flexible here and there, but this is not a 24 7 style position. Just some staying late as needed. If there is a dinner and you are asked to work, the estate manager will collaborate with you to have you come in late the next day, so you are not overworked.

The right candidate is smart and polished, a gentleman. You can throw on a suit to drive the Mr. or Mrs. around Beverly Hills, and you are also equally able to fix things around the property. Great if you are bilingual, please be able to speak, write and read English strongly. We are looking for a great person with wonderful references!

This client is offering $100,000 a year plus wonderful health insurance which starts after a month of employment. It is medical and dental insurance. You can opt into life insurance after a year, and the 401k beings after a year, with a 3% match.

We have been working with this client for years. They expect the best, but are lovely and are fantastic employers. Most of the staff stays with them 10 plus years!

This job has been filled.

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Los Angeles

Temporary Houseman needed February 3rd for a week in Bel Air

Filled

Posted : 01/31/25

We are looking for someone to assistant the maintenance manager. You will help move things around the property, deal with storage, just assist however is needed!

Please let us know if you are free and available. We are looking for an experienced houseman with great references and a clear background check.

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Los Angeles

Professional Estate Manager Needed in Beverly Hills

Filled

Posted : 02/05/25

We are working with a lovely young family in need of a new Estate Manager. The main home is in Beverly Hills and there are additional properties that may require attention as well. Our client is looking for a true professional with a calm demeanor and minimum 5-10 years previous experience in an estate setting (managing more than one property, ideally) and longevity in previous roles. The right candidate is tech-savvy with Butler skills, Human Resource knowledge and a management background. This is a fully staffed home requiring previous construction administration, flexibility and willingness to travel, as needed. Pay is $150k and up, DOE plus benefits. Client will only consider candidates with the aforementioned background. Please reach out if you think you are a match!

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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Global

House manager needed for very loyal family in Montecito

Open

Posted : 01/25/25

Amazing opportunity to work for a loyal and lovely couple in Montecito. Their last manager was with them for years and is slowing down. They are looking for a co-manager that will in the end take over! Please read their wish list, and if this coincides with your talent, please apply. They would like someone that has shown loyalty also!

Position Description

Job Summary

The Assistant Estate Manager reports to the Senior Director of Asset Management, and

informally reports to the Estate Manager . Together,

the Assistant Estate Manager and Estate Manager oversee, manage, and maintain the
comprehensive operation of two large estates and one smaller staff house. The two will
ensure that the operation of the estates is optimal to safeguard the security, protection
and enjoyment of the Principals, their visitors and guests. The Assistant Estate Manager
works closely with the primary landscaping vendor, as well as with the head of
housekeeping. The Estate Manager has been a long-term contractor for the Principals
and has quite a bit of knowledge to impart.

The Assistant Manager should work to
achieve a steady and organized sharing of knowledge by the Estate Manager to hopefull assume the postion in the future.

Key Responsibilities

Administrative and Management

Create annual operational budgets by October 31 every year and diligently monitor
expenditures through monthly reports

Request and manage the acquisition of major equipment

Initiate insurance claims due to accidents and storm damage

Establish new vendors by setting up independent contractor agreements, obtain

and organize vendor documentation and other account management as necessary

Create, maintain and update property audits, standard operating procedures and
inventories?

Hire and onboard new employees, if needed

Remaining diligent by identifying legal issues and other areas of risk and report to

Senior Director of Asset Management

Oversee 3-4 major VIP events per year, and 5-7 smaller salons per year

Building Maintenance

Perform routine (quarterly and annually) structure inspections; identify areas of

concern and schedule minor and major repairs as needed

Audit property annually for major capital improvements and present proposals to

ownership for consideration

Identify and address safety risks to buildings, grounds, staff, principals and their
guests

Create and maintain preventive maintenance schedules

Maintain inventories of all appliances, mechanicals, and other infrastructure

Manage and prioritize the workflow of Buildings Maintenance Manager

Landscape

Work closely with the landscape vendor to ensure the exterior of the estates are

being kept in pristine condition.

Construction to Design

Act as tangential support for Construction Management team, if needed

Liaise with interior designers on interior-related matters, as needed

Design, engineer, and oversee special projects requested by Principals, as needed

IT AV Security

Monitor all security infrastructure (Nest, monitored security services)

Actively engage on IT infrastructure to troubleshoot when services are down to

improve response speed

Test all IT and AV equipment routinely and just prior to the arrival of Principals and

their guests

Provide IT support for events and guest visits

Public Relations Community Engagement

Cultivate genial relationships with neighbors to foster mutual trust, routinely

meeting with them to hear their concerns

Establish relationships with other Estate Property Managers nearby to facilitate

projects as needed

Skills and ExperienceKnowledge, Skills and Abilities

Extensive experience in running and maintaining luxury homes and or estate

management including the handling and care of furnishings, contents, antiques

and high-end housekeeping standards. Must be familiar with pool and plant care

and various equipment on property associated therewith.

Must have excellent oral and written communication skills and superior skills in

judgement, diplomacy, discretion, and superior skills in interpersonal relations

with a broad range of people including guests, neighbors, vendors and

authorities.

Other essential capabilities include commitment to a strong work ethic, integrity,

and confidentiality.

Must be conversant in Word, Excel, G Suite apps such as Gmail, Calendar, Docs,

etc., and be familiar with budgeting and financial reporting.

Education and Experience

Multiple years of experience in property and high-end estate management

required.

Property management certification s a plus.

This position reports to the Senior Director of Asset Management.Additional Information
Travel: Ability to travel by car within the Properties area.

Working extended hours may be required.

Registered Candidates, let us know you're interested in this job!

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Los Angeles

West Hollywood Flexible Mindset Junior Assistant Runner opening

Filled

Posted : 01/17/25

We are looking for a FLEXIBLE second Assistant to work for a couple in West Hollywood. You will be working with the Senior EA. Duties include but are not limited to assisting the other assistants, running errands, problem solving tech issues, helping wrap gifts, helping at events, maintaining lists, pet care, auction research and IT support. This is a junior position for a thick-skinned and TECH SAVVY Assistant who is willing to work 24 7 in a bustling home environment. Your hours will usually be Monday-Friday, 9am-6pm, however we would like someone with a 24 7 mentality if needed for extra hours. It would be great if you are flexible to travel to the Malibu property as needed, as well as the Utah mountain property.

The client would LOVE to find someone who has worked in entertainment production and understands the “get it done” mentality.

Please work well on MACs, understand all of the Google Suite and major plus if you are a whiz with Excel and data entry. This position is offering $40-50 an hour DOE plus benefits. Reach out ASAP if interested in this opportunity, the client is eager to hire!

This job has been filled.

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Los Angeles

Looking for the best house manager in Irvine

Filled

Posted : 03/02/25

We are helping a wonderful family in Irvine find a house manager for their gorgeous property. While the home is state of the art technology and large (13k sq ft), they are a very warm and informal family. There is a good bit of entertaining, so please be comfortable leading parties..large and small. There is also vendor management, vetting contractors and vendors, pet care of 3 dogs (must love dogs and be able to pet sit), manage household errands, anticipate the family’s needs and assist extended family guests when needed, car maintenance, plus ad hoc tasks.

Requirements from the client:
-At least 10 years of experience in estate management
-Strong background in smart home systems
-References from past employers that we can call
-Clean driving record with a valid license

Bonus points if you have these skills:
-Minor repair skills
-Knowledge of nine’s software
-Background in event planning or hospitality

If this is the perfect job for you, send us your resume! heather@thehelpcompany.com

This job has been filled.

This job has been filled, but feel free to checkout some of our other open postings!

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