los angeles area

Assistant house manager needed in Palm Beach

We have a wonderful role for a friendly, efficient PA for a fabulous family based in Palm Beach, Florida. This is a large residence that’s fully staffed, the role requires management of the house and exceptionally high levels of organisation. It is a busy household so we require this person to work well as part of a team, where collaboration is encouraged and a can-do attitude is important.  We are looking for a candidate that sees longevity in a personal assistant role and is keen to progress within the role. 
 
Responsibilities 
Working under an estate manager and directly with the principals but be able to work with minimal supervision. Skills including organization of the home, shopping, record keeping, running errands and household errands.  This is a live-in position and a lovely staff apartment is provided on the property.
 
50 hours a week with evening and weekend shifts as needed 
Some driving of children needed – the family has two teens who need to be dropped off and picked up from school and activities on occasion
General life admin, managing deliveries, reminding of appointments
Help with travel arrangements and packing 
Pet care and pet sitting of two small dogs  
Some domestic and international travel with the family 
Assisting with events 
Helping to serve at dinner parties or events when needed 
 
Ideal Candidate 
Have an undergraduate degree 
Have high scores on SAT/ACT 
Be willing to work for 2+ years with the family 
Have an excellent driving record 
Be very organised and highly motivated 
Be a great communicator 
Discretion and confidentiality required 
 
Package 
Salary: $75-$90k 
 
Health Insurance and holiday allowance 

Candidate questions:
♣ What do you consider to be three key attributes that a good PA has?
♣ On a scale of 1 – 10 how are your multitasking capabilities and meeting of deadlines?
♣ Where have you travelled to in the past 24 months?
♣ What hobbies or pastimes do you have?
♣ Please outline any commitments you have that might be a priority.
♣ Are you familiar with Palm Beach and surrounding areas?

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los angeles area

Handy Houseman needed for a wonderful client in Calabasas

Client with a great, tight knit staff seeks a wonderful Houseman/House Person to join their team! We are looking for a Handy person who can work Monday-Friday, 7am-3pm.

You will be in charge of cleaning the outside of the property, meeting vendors in the mornings if the Estate Manager isn’t in yet, and working with the great team to keep this gorgeous house a home! They have vendors for specific things, but need a great trouble shooter to address daily issues that come up. You might be occasionally asked to go to the Malibu home, but they have a maintenance person that mostly handles that property.

The client is offering $40 an hour, ($83,200) a year plus $500 gross a month that you can use to pay your health insurance. They also offer paid sick days, paid holidays and paid vacation. This is a generous client who is looking for a loyal and confidential handy houseman to stay with their staff long term.

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new york area

House Manager needed in NYC

We are looking for the most professional and polished Estate Manager or Hotel Manager to oversee gorgeous properties in Manhattan and the Hamptons

This is a very High Profile sophisticated client who is based on the West Coast, but treats NYC as their second home.

You will be responsible for all “typical” EM duties, included but not limited to:

-Manage staff of up to 35 at 6 different property locations

-Be able to visit the Estate in the Hamptons

-Source and negotiate contracts with various vendors

-Keeping household manuals up to date

-Managing events ranging from small dinner parties to large events

There is a Director of properties based on the West Coast who you will be working in tandem with on a daily basis.

Must have a minimum of 10 years recent, full time experience working in private High Net Worth homes.

College degree is required. Additional certifications in service would be a bonus.

Local candidates would be ideal. Must have knowledge of smart home technology, have hired/fired and trained a staff and be able to roll up your sleeves to keep the home running like a 5 star hotel.

We are looking for a true leader who is elegant as well as a team player.

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new york area

Estate manager needed in the Hamptons

Fabulous high profile family in Manhattan is looking for an Estate Manager with a strong Hospitality background.

This is a salaried management position that will work Monday through Friday, as well as weekends when there are events. The family’s main residence is in LA, so your work will ebb and flow (obviously much more hours when the family is in NYC-typically for Holidays and long weekends.)

Your primary duties are management of a large housekeeping staff, as well as handling all events that take place in the home. You should know formal service, and be very comfortable working with kitchen staff.

This is a boots on the ground position reporting/working with the main Estate Manager who is based in LA. There is also a property manager in the Hamptons you will be working with, and sometimes will need to assist when there is a large event at that property.

Our ideal candidate has hotel and/or estate experience, is hyper-organized, has an amazing sense of style (both clothing and interior), has good administrative skills, amazing boundaries, a keen eye for detail, and management experience.

Please let us know if you are interested. Please send resume in Word document to: nycjobs@thehelpcompany.com

Thank you!

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los angeles area

Hospitality manager needed for gorgeous Brentwood home

We are looking for someone to work under the estate manager, but that can also work next to him. The family loves to entertain and have lavish parties. Your role is to make sure the guests and the principals are well attended to! You will be responsible for managing the day to day affairs of the guest residence. This home is primarily used for events and house guests. You will help manage the staff, the housekeepers, and make sure all the residences are up to snuff. You must be somewhat flexible but the typical work week is 9-6, Monday – Friday. We are looking for a polished professional.

OUR CORE VALUES:

● Principal’s First

Ability to stay focused on meeting and exceeding Highly Private Principals/Clients needs

● Learn from mistakes

Able to admit mistakes upfront and seeks the truth. Learns and grows from mistakes. Makes thoughtful choices and provides solutions to avoid future mistakes. Keeps improving.

● Conscientious

Finishes duties mindfully, effectively and promptly.

● Dedication Shows a deep commitment to the role and people.

● Accountable Takes ownership of tasks and time for Due diligence.

● Independent

Thinks and acts independently.

● Resilience Does not complain or shy away from assigned work. Confronts difficulties with a positive outlook. When the going gets tough the tough get going.

RESPONSIBILITIES:

• Set the service standard for the hiring process through training and ongoing management of staff. Required to meet the service needs of the family and property.

QUALIFICATIONS AND CHARACTER SKETCH:

• 4-Year degree from accredited college or university. / or AA in hospitality or hotel management

• Minimum of 5-7+ years of relevant experience (bonus if you have experience working with Estate Staff, that would be a plus)

• Possess superior organizational and time management skills.

• Positive attitude, team player, capable of working well with a vast array employees.

• Technically savvy and Resourceful. Familiar with Internet research, Gmail, Google Docs, Google Sheets and Calendar.

• Comfortable with iPhone, including texting, camera phone, and smartphone apps.

• Able to multitask and prioritize well.

• Excellent command of the English language, both written and spoken.

• Flexible schedule with availability to work overtime and weekends as needed.

• Valid driver’s license and perfect driving record.

• Legal to work in the United States.

• Able to pass an extensive background check, including criminal and credit check.

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los angeles area

Santa Monica Service Oriented Estate Manager Wanted

Santa Monica Service Oriented Estate Manager Wanted: VERY fast-paced and high profile couple in Santa Monica is looking for a fully vaccinated and detail-oriented experienced Estate Manager with a TRUE SERVICE HEART to keep the home-front running like a well-oiled machine and help run their busy lives. Occasional travel to Aspen is expected to help set up and oversee a new beautiful home in the mountains. The position requires experience working in fast-paced environments, and top-notch organizational skills. The best candidate for the job is someone who enjoys challenges, and remains calm under pressure. The home is formal in terms of the level of the excellence expected. Duties are overseeing the overall operation of the home, managing staff and vendors, heavy project management (landscape + home improvement), creating maintenance schedules, watching cost, liaising with other staff, and coordinating with the business manager. This list is illustrative, but not exhaustive. Candidates MUST be tech savvy and able to troubleshoot complicated AV equipment, internet issues, home theatre systems and smart home technology. Prior experience caring for/handling fine art, furniture and collectibles is a plus as is knowledge about fashion, as the EM will also help pack and source gifts. Event management is also an important component of the job, so hopefully applicants have planned a great party or two! We are ONLY considering applicants with MINIMUM five years experience as a House Manager. Bachelors degree preferred. Strong knowledge off MAC, MS Office (Word, Excel & Powerpoint) is a must in addition to a clean background & driving record. Working hours are M-F from 9am to 6pm with some early morning/evening and weekend work as required + 24/7 on call/text and always responsive to correspondence. Salary is DOE + health insurance, two weeks vacation and holiday bonus based on performance.

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Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

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new york area

Estate manager needed in the Hamptons

Fabulous high profile family in Manhattan is looking for an Estate Manager with a strong Hospitality background.

This is a salaried management position that will work Monday through Friday, as well as weekends when there are events. The family’s main residence is in LA, so your work will ebb and flow (obviously much more hours when the family is in NYC-typically for Holidays and long weekends.)

Your primary duties are management of a large housekeeping staff, as well as handling all events that take place in the home. You should know formal service, and be very comfortable working with kitchen staff.

This is a boots on the ground position reporting/working with the main Estate Manager who is based in LA. There is also a property manager in the Hamptons you will be working with, and sometimes will need to assist when there is a large event at that property.

Our ideal candidate has hotel and/or estate experience, is hyper-organized, has an amazing sense of style (both clothing and interior), has good administrative skills, amazing boundaries, a keen eye for detail, and management experience.

Please let us know if you are interested. Please send resume in Word document to: nycjobs@thehelpcompany.com

Thank you!

Registered Candidates, let us know you're interested in this job!

For existing The Help Company candidates only

Job Interest Form

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los angeles area

Beverly Hills Family of five needs House Manager Hybrid

Incredible Family in Beverly Hills needs an experienced House Manager. Duties include the following:
amily Asset Management
◦ Management & facilitation of upgrades & repairs
◦ Vendor & contractor management
◦ Creation & implementation of House Manuals
◦ Manage & monitor AV & networking systems
◦ Security & alarm system management
◦ Maintenance & care of surfaces, carpet & upholstery
◦ Management of safety procedures & medical/first aid including staff training & signage
◦ Management of emergency items including fire extinguishers, generator, emergency packs & containers
◦ Stock & replace house items as needed
◦ Vehicles – service & maintenance, purchases & sales, insurance & registration
◦ Manage & facilitate purchases of family assets e.g. art, boat, water toys, additional properties & other high value assets

Staff Management (6 Domestic Employees)
• Staff scheduling – weekly schedules, sick days, holidays, paid leave, unpaid leave
• ADP Payroll
◦ Weekly payroll
▪ Management of staff submitting hours via timesheets
▪ Pay stub distribution
▪ Reimbursements
• Recruitment & hiring
◦ Interviewing
◦ Trial & training
◦ New employee paperwork processing & add to ADP payroll
◦ Termination of employees
▪ Severance
▪ Release
• Manage staff documents & CA Employee signage
• Staff training, performance review, quality control
• Creation & implementation of all employee processes including, but not limited to, departmental to do lists, checklists, shared calendars, Family fact sheets, handover procedures, lines of communication and more
• Annual/as needed training in CA Employment Law to continue to adhere to legislation

Budget Reporting & Account Management
• Staff CC account management
◦ Monthly statement categorizing & reconciling with receipts
◦ Receipt sorting & filing
◦ Monthly receipt scanning
• Bank account reporting
◦ Monthly reports to Bookkeeper
◦ Management & reporting of petty cash
◦ Management & reporting of Authorized Signer check book
• Budget management & reporting
◦ Working closely with Family’s financial team
◦ Monthly budget review meetings with Principal & bookkeeper
◦ Ongoing oversight of Family’s spending & budgets
◦ Ongoing spreadsheet management & maintenance
◦ Yearly budget reviews

Family Travel
• 15 – 20 trips annually – nationally & internationally
• Travel coordination & bookings – flights (private & commercial), accommodation, meals, staff, nannies, itineraries, guides, greeters, transport and more
• 24/7 availability & support during family travel as needed
• Management of Family & nanny travel documents – passports, G.O.E.S.
• Oversee & assist nannies in management of kid’s travel needs

Family/Personal
• Family medical support e.g. procedure scheduling, insurance approvals, liaising with family’s doctors & specialists
• Facilitate family meals
• Send & deliver gifts as needed
• Errands & purchases as needed
• Oversee & facilitate management of children’s items, schedules, travel & preferences
• Management of family accounts & devices
• Pet care & management

Events
• Provide support in planning & execution of small to medium sized family events on & off site
◦ Vendor sourcing & management
◦ Support staff, in & out of house
Family is looking for a special someone who is very experienced, dog and kid friendly, as well as a fully vaccinated candidate. Salary DOE , health insurance , 401 K and PTO included. You will be working between family office and the family home. Must be fully covid vaccinated drive, and have a car and be located in Los Angeles.

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los angeles area

Estate Manager for High Profile Family in Beverly Hills

We are looking for a true estate manager who has had longevity in their positions, experience in managing staff, and someone who takes command of the homes and properties. Job entails travel , scheduling, gift buying and many more executive assistant duties. Candidate must be willing to work long days and travel . We are currently looking for an absolute professional, someone who can prioritize and delegate. You will go above and beyond for this family and be loyal. The family loves to entertain, so being in charge of dinner parties and events would be wonderful.
Salary DOE and full benefits.

Registered Candidates, let us know you're interested in this job!

For existing The Help Company candidates only

Job Interest Form

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New to The Help Company?

Before expressing interest in one of our open positions, we need to learn a little more about you. Please complete our New Candidate Registration form to get started!

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los angeles area

House Manager needed for busy entertainment family

A wonderful entertainment family is looking for someone to help manage their two homes, one in Los Feliz and one in Malibu. You will be responsible for handling the events, vendors, and the staff – we need a good team player who has a can do personality. The staff is comprised of 2 nannies, 2 housekeepers, a houseman, and an assistant. We would like someone to walk the property daily and set up a good schedule. The household manual needs to be update and edited continually. Energy is important here.
Salary is 100 k

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