san francisco area

Darling principal seeking a part time housemanager in lovely San Francisco

Open

Posted : 02/18/24

This is the perfect job for you if you are looking for some part time work, 2 days a week- Monday and Thursday and passionate about being a housemanager for a lovely families second home. This family is bicoastal, they spend half their time in New York and the other half in San Francisco. While they are away they really want someone they trust that can take responsibility as a housemanager and also someone who is comfortable with some housekeeping tasks. You would be in charge of miscellaneous tasks around the house, organizing, cleaning out drawers, taking the garbage bins out weekly, collect mail, work with vendors, be able to drive over in case the alarm goes off unexpectedly, stock the fridge before the family arrives, and help with laundry tidying when the family is in town. This is a very low maintenance household and if you are trustworthy, have strong communication skills and a can-do-attitude, they would love to meet you. Salary is $50 -$60 an hour.

elizabeth@thehelpcompany.com

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Los Angeles

Bartender needed for Super Bowl party in Brentwood

Filled

Posted : 02/05/24

Amazing clients in their dream house are looking for an incredible bartender to host their 35 guests! Please let us know if you are a professional bartender, and available.

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Los Angeles

Estate Grounds and Facilities Director Opening

Open

Posted : 02/01/24

Our client seeks a detail-oriented and experienced Grounds and Facilities Director with a working knowledge of HR, Payroll, and Systems and Technology. Applicants must have prior experience managing multiple direct reports. The general responsibilities are Staff, Property and Vendor management, budgeting (alongside the accounting department), coordinating events, managing fleet vehicles, and providing comprehensive technical knowledge to apply to general estate maintenance and construction projects. There are several properties in LA from West Hollywood to Malibu. The ideal candidate is flexible and bilingual (Spanish and English), has 10plusyears experience in facilities management, and fiscal acumen. Additional information available to those who meet the minimum requirements. If interested, please reach out. Thank you!

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Hawaii

Estate Manager needed for gorgeous family in Hawaii

Filled

Posted : 02/22/24

Job Title: Executive Director of Facilities Management
Report to: Principals
Wage Category: Exempt Executive

Work Schedule: Monday through Friday, 40 hours per week

1. JOB DESCRIPTION
The Executive Director of Facilities Management (EDFM) performs all duties necessary to maintain continuous harmony for optimal service, thus enabling the company to manifest the visions of the client. The EDFM oversees and coordinates the work of the company, the employees and the workmen, with respect to properties managed by the company. and with respect to the clients, as specifically indicated in the job responsibilities below.
In addition, the EDFM shall individually perform the duties listed below as needed.

2. JOB QUALIFICATIONS
1. Minimum 5plus years job related experience.
2. Valid Driver’s License and passport.
3. Four-year college degree with background and experience in management, business administration, human resources, and administrative duties.
4. Considerable knowledge of principles of employee selection, assignment of personnel, supervision of personnel as well as hiring and firing experience.
5. Ability to express ideas clearly in both written and oral communications.
6. Ability to independently plan and organize one’s own activities.
7. Ability to be flexible to complete the variety of tasks outlined in the job description.
8. Computer knowledge necessary for organization and documentation.
3. JOB RESPONSIBILITIES
Staff:
1. Create accurate job descriptions for each position and update as needed.
2. Hire employees, conduct new employee orientation, monitor 90day trial period.
3. Interfacing regularly with each employee to make sure that his her needs as an employee are being met.
4. Scheduling and conducting regular monthly meetings with each employee to give monthly updates, maintaining moral and a positive, “anything is possible” environment
5. Keeping records of the work hours, payments, and paid days off for each employee
6. Oversee the work done by employees and vendors
7. Assist staff as needed, with ideas, direction, encouragement and guidance
8. Have comprehensive knowledge of employee handbook, policies and procedures
9. Keep employee records
10. Administer discipline, from written warnings to termination
11. Work with EO on all levels, monitor payroll and tax responsibilities
12. Maintain proper documentation
The EDFM’s responsibility is to oversee the grounds daily, unlock the house and grounds in the morning and lock up in the afternoon. To oversee the work done by employees and vendors, and attending to the security of the grounds, as specifically outlined below:

Facilities:

1. Inspecting visually the grounds and the structures to ensure that they are being maintained properly
2. Scheduling repairs with vendors as needed
3. Possess and understanding of VOC’s and Manufacturers product specifications for harmful chemicals.
4. Make sure preventative maintenance procedures are being followed
5. Inspect proper operation of mechanical systems and schedule service as needed
6. Teach safe and proper operations of systems and be familiar with State and Federal requirements
7. Inspecting work performed by vendors to make sure completed satisfactorily
8. Work with pest management to use only approved chemical products Security:
1. Oversee the security of the family’s properties and the inventories of the households
2. Maintain the safety, security and privacy of the clients’ families at all times
3. Direct staff on special procedures and monitor operation of security systems
4. Conduct background checks
5. Inspect other facilities that clients frequent.
Financial:

1. Inspect and pay the invoices
2. Account for all expenses
3. Maintain petty cash and credit card accounts
4. Input all transactions into QuickBooks
5. Work with HBK (quarterly send bank statements, file tax forms …)
6. Calculate the budgets for the family’s households
7. Monitor and control monthly expenses to budget line

The EDFM will be required from time to time to plan and oversee social events. The EDFM will be required to plan and accompany the Principals on their trips. They will ensure that all the necessary travel items and clothing are packed, delivered and set up in advance of the Principals arrival.

At the present time, some properties managed by the company, are under construction. The Executive Director will be responsible for taking the necessary steps to oversee the construction, ensure the compliance and safety of the contractors and the security of the properties.

4. PHYSICAL REQUIREMENTS
1. Good vision and hearing.
2. Prolonged periods sitting at a desk and working on a computer.
3. Prolonged periods of standing and walking.
4. Must be able to lift up to 15 pounds at times.

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Los Angeles

Humble Estate Manager needed in Santa Monica

Open

Posted : 01/04/24

We are looking for an experienced Estate Manager based in Los Angeles. Our client has homes in Santa Barbara and New York. Please do not apply if you can not spend time in these locations!
Ideal candidate will have a minimum of 5 plus years recent full time experience working as a House Manager. You will be overseeing and maintaining all three properties to make sure the family is taken care of 7 days a week by managing the schedules with the staff. You will be responsible for not only the schedules,but also the training, the hiring, the vendors, as well as any events and renovations.
The client is looking for a polished, elegant candidate who can keep their homes running year round with a wonderful hospitality and can-do attitude. Kindness and humility is very important to this family!
They spend their summer on the East Coast so you must be able to travel with them.

Hospitality background is a bonus! We would love someone who has run a 5 star hotel, and understands the service industry. When the family is in town, they like to host events and small intimate dinners.

Schedule is M-F, 9-7p with flexibility to work nights and weekends as needed for events.

Requirements
Four year degree
5 plus years in related estates
Excellent communication skills
Flexibility
upbeat and positive attitude
Able to prioritize and meet deadlines under pressure
Travel
Valid drivers license
US Passport

Salary DOE.

Please send professional resumes and cover letter to us if you are interested!

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San diego

Searching for an experienced Estate Manager for a lovely family living in Rancho Santa Fe near Sand Diego

Filled

Posted : 12/14/23

The loveliest family is searching for a well rounded, experienced Estate Manager to help run their beautiful home on 4.5 acres in Rancho Santa Fe. The property resembles an upscale wellness resort. The Estate Manager will maintain it as such. They will be responsible for daily sweeps to ensure that all is running smoothly, overseeing construction projects, managing staff and vendors, managing the home (inside and out) and being on top of the family’s needs. The Estate Manager will be responsible for researching and planning travel and maintaining a clear schedule.
The perfect Estate Manager should be a self starter, detail oriented and an excellent communicator. Must be able to manage project timelines and budgets, solve problems and work autonomously. Professionalism is very important to our clients as is a pleasant demeanor. The Estate Manager needs to be tech savvy. They will create a digital house manual and often use Trello, Google Docs, to Other tools as needed to manage projects and tasks to support the families needs.
Estate Manager will spend a minimum of 3 days onsite per week and 5 days when the family is home. Hours will vary. Conversational Spanish would be great.
If you live in the OC and have experience as a house manager Estate Manager – please reach out!

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san francisco area

Estate manager needed for wonderful tech gentleman in HIllsborough

Open

Posted : 02/07/24

This is an amazing opportunity to work with a wonderful loyal individual who has no time to deal with his properties. The ideal candidate will have a minimum of 10 years recent full time experience working as a House Manager supporting a HNW client or someone in Entertainment. with verifiable references. You will be building a team for multiple properties, and be the gate keeper to the principal. Must be tech savvy, great on all Apple products, Microsoft Office, Google Suite. Please love dogs as there are some furry friends in the home.

The schedule is mostly M-F, with an occasional weekend day needed for an event plus travel. You should be able to be flexible as needed, an available on email text after normal hours.

Salary is totally DOE, very competitive, plus wonderful benefits: medical dental vision, matching 401k, and PTO!
We are looking for a polished, elegant candidate who can keep the home running year round. The client loves people who have an eye for style, and focus on attention to detail.

Local Candidates only please!

Schedule is M-F, 9-7p with flexibility to work nights and weekends as needed.

Must have college degree.

Salary DOE.

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Los Angeles

Experienced House Manager needed for beautiful Beverly Hills home

Filled

Posted : 01/08/24

Busy entertainment executive is searching for an experienced house manager for his Benedict Canyon home. As the House manager you will be responsible for a staff 4-5 (gardeners, housekeepers, chef) including all vendors who service the property. In addition to the staff, the house manger will be responsible for the schedules, taking care of the home finances, the cars, and making sure inventory is always stocked. DISCRETION is very important to this high profile entertainment executive so the perfect house manager will have years of experience and be able to work independently and be proactive.
If you have at least 5 years of experience in a private home and are interested please reach out!

M-F 9-5
Excellent benefits
Health insurance included
$40-$50 hr based on experience

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Los Angeles

Seeking IT Wiz Assistant to support the IT Director at the most wonderful Family Estate in Los Angeles

Filled

Posted : 02/22/24

We are looking for a full time IT person that can help with day to day IT. If you have worked at the Apple store, IT Department at an Entertainment company, or on a help desk, this could be perfect for you. We need a team player with a great attitude who loves to research and implement systems. These homes are primarily Mac – you will be updating operating systems, troubleshooting email issues, setup any and all new computers and iphones.

Job Description
Job Title: West Coast Tech Assistant
Responsible to: Director of IT

General duties include working with Apple computers and devices, as well as Windows systems, and a variety of AV and other technology applications. You will ensure all properties (East and West Coast) are fully operational in order to reliably serve the principals and their support staff.

You will also work closely with the Director of IT and the West Coast IT staff to ensure technological consistency across the properties. High competency in all aspects of technology is required, as well as advanced troubleshooting skills and a team-oriented attitude.

Responsibilities
The position includes, but is not limited to, the following tasks:
• Assist with managing and providing IT and AV support to the Family and Family Office staff across all properties including, but not limited to, staff computers and phones; family computers, phones, cameras, televisions, automobile tech, and media collections
• Maintain, manage and troubleshoot the software and hardware components to the A V and home- automation system across all properties
• Identify the need for upgrades, configurations or new systems and report to Director of IT on all items
• Assist with analyzing the business requirements of all departments to determine their technology
needs
• Ensure all devices are upgraded and patched for security vulnerabilities and verify backups are current
• Manage the decommissioning and recycling donation of old A V, computer and networking
components
• Research, evaluate, and support the implementation of new solutions or applications
• Respond to the IT needs of Family and Staff in a timely manner
• Coordinate mobile phone setup, MDM provisioning and maintenance
• Continually evaluate and collaborate with principal staff members to find ways to improve efficiency and workflow by implementing technological solutions
• Instruct end users on resolving technical issues, teaching new skills
• Manage DVR recordings, streaming account watchlists, and movie collections
• Maintain and calibrate photo printers for accurate color prints
• Basic photo editing, post-processing, and printing
• Maintain contact accounts and generate regular backups
• Create procedures and technical documents necessary to the entire organization
• Establish accounts for new users and maintain records of all logins
• Track inventories of devices, accessories, and print supplies
• Submit purchase requests and follow-up in a timely manner
• Maintain current knowledge of all AV and IT products and solutions both old and new to the market
• Travel a few times a year as needed to the East Coast Properties

Key Skills
• Planning and prioritization in a fast-paced environment
• Problem Solving to Decision Making
• Clear Communication Skills
• Team Player
• Flexible and accepting of change
• Proactive
• Technical savvy to troubleshooting ability
• Able to learn new things on an ongoing basis
• Comfortable working with a wide range of technologies

Base hourly rate is $40-42 an hour, excellent Health Insurance plus 401k! (You’ll gross minimum $83,000-$87,000 a year.) Paid vacation, sick days and holidays as well.

Must be able to pass a comprehensive background check.

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Los Angeles

Director of Security

Filled

Posted : 10/12/23

Director of Security — Our client seeks to fill a Director of Security position. DOS should have experience leading a team of 4-8 security personnel and will be tasked with building and implementing detailed policies and procedures to ensure security protocols are administered. The position is based in LA and travel is required. Minimum requirements: valid CA Guard Card; exposed firearm permit; valid CA CCW, first aid CPR AED, CA DL, US passport and minimum 5plus years experience managing a residential security team. Must also be able to pass pre-employment background investigation. Please reach out if interested with your compensation expectation IF you meet the minimum requirements.

Thank you!

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