Los Angeles

Most Empathetic Hybrid House Manager to support our West Valley client

Filled

Posted : 03/27/24

Our client has a huge estate and is looking for someone to keep it going! We would love to see an experienced house manager for this role, who lives close by or ideally, in the west valley. You will work closely with security, a remote assistant and the business office to make sure everything is running smoothly in the home.

The schedule is typically Monday-Friday, about 9am-6pm with flexibility as emergencies arise. Some weeks you’ll be on property 5 days a week, however most will average 3-4 days a week. We need someone who is a great communicator, understands how to give our client privacy and loves dogs as there are several!

Please have experience:
• creating and maintaining a house manual
• doing checks on the property to ensure everything works
• trouble shooting with smart home technology
• turning off and on saunas, spas, exercise equipment etc.
• overseeing all vendors and managing repairs

We are looking for a kind, warm, patient person who has exceptional communication and organizational skills.

Salary is DOE, ready to hire!

This job has been filled.

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Los Angeles

Beverly Hills Estate Manager Opening

Open

Posted : 03/11/24

A very kind, generous and philanthropic couple in Beverly Hills seeks a highly organized and experienced Estate Manager with minimum five to ten years experience in a similar role. A bachelor’s degree in a relevant field is preferred. The ideal candidate has managed complex budgets, contracts, vendor relationships, and a staff. This is a full-time position that offers a competitive salary and benefits. A more detailed job description will be shared with candidates whose profiles have been selected for further review. If you are a seasoned Estate Manager with local references who is interested in learning more about this amazing opportunity — we hope to hear from you!

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los angeles area

Calabasas Experienced Estate Manager Needed

Filled

Posted : 03/21/24

Calabasas Experienced Estate Manager Needed: We are looking for an unflappable Estate Manager with high profile exposure who meets the following requirements: college educated, preferably with a hospitality concierge background who has experience managing multiple large-scale properties. Candidates must also have multiple references and be able to pass a rigorous background to credit check. The ideal candidate offers 5-star service to both Principals and guests and should come armed with great vendor relationships and deep knowledge of property management. Duties include regular walk-throughs of two homes (Calabasas daily plus Palm Springs plus Santa Barbara, as needed), scheduling supervising vendors, project management, pet care, maintaining updating household manuals guest books plus inventories, stocking the home, carrying out seasonal routines procedures, managing the grounds, overseeing staff, assisting with travel event logistics to more. This is a position for an experienced (3 years plus) local Estate Manager with high profile exposure, a squeaky clean background, great references and a willingness to manage two properties. We are also open seeing candidates who have done house management while working as a Personal Assistant. Please reach out with your compensation expectations if interested. Thank you!

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Los Angeles

Beverly Hills House Manager Personal Assistant Opening

Open

Posted : 02/29/24

Our client is a lovely Lady in Beverly Hills with a gorgeous 6,000 square foot home. She is looking for help M-F from 9am to 6pm. She may text after hours or expect you to do some work on the weekend as events or issues arise, so please ONLY reach out if you are flexible in this regard. This is a MAC home, so tech proficiency on Apple devices is important. Candidates should also have strong writing skills and be able to format formal business letters and various correspondence. There are two Housekeepers on staff along with a Groundskeeper Driver. Our client is a producer with several projects in the works. Duties include heavy scheduling, organization of calendars and appointments, house management, and so much more. (A comprehensive JD will be shared prior to interview.) This home is comprised of a small tight-knit crew, so we are hoping to find for a candidate who will mesh well with others and enjoys working closely with a team. Pay is in the $90k-$125k range DOE with health insurance and paid time off. Applicants must be vaccinated against COVID-19 prior to the start date and proof of vaccination will be required, along with a clean background report and executed NDA. Please reach out if interested. THANK YOU!

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san francisco area

Darling principal seeking a part time housemanager in lovely San Francisco

Open

Posted : 02/18/24

This is the perfect job for you if you are looking for some part time work, 2 days a week- Monday and Thursday and passionate about being a housemanager for a lovely families second home. This family is bicoastal, they spend half their time in New York and the other half in San Francisco. While they are away they really want someone they trust that can take responsibility as a housemanager and also someone who is comfortable with some housekeeping tasks. You would be in charge of miscellaneous tasks around the house, organizing, cleaning out drawers, taking the garbage bins out weekly, collect mail, work with vendors, be able to drive over in case the alarm goes off unexpectedly, stock the fridge before the family arrives, and help with laundry tidying when the family is in town. This is a very low maintenance household and if you are trustworthy, have strong communication skills and a can-do-attitude, they would love to meet you. Salary is $50 -$60 an hour.

elizabeth@thehelpcompany.com

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Los Angeles

Bartender needed for Super Bowl party in Brentwood

Filled

Posted : 02/05/24

Amazing clients in their dream house are looking for an incredible bartender to host their 35 guests! Please let us know if you are a professional bartender, and available.

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Los Angeles

Estate Grounds and Facilities Director Opening

Open

Posted : 02/01/24

Our client seeks a detail-oriented and experienced Grounds and Facilities Director with a working knowledge of HR, Payroll, and Systems and Technology. Applicants must have prior experience managing multiple direct reports. The general responsibilities are Staff, Property and Vendor management, budgeting (alongside the accounting department), coordinating events, managing fleet vehicles, and providing comprehensive technical knowledge to apply to general estate maintenance and construction projects. There are several properties in LA from West Hollywood to Malibu. The ideal candidate is flexible and bilingual (Spanish and English), has 10plusyears experience in facilities management, and fiscal acumen. Additional information available to those who meet the minimum requirements. If interested, please reach out. Thank you!

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Hawaii

Estate manager needed for several properties in Hawaii

Open

Posted : 03/12/24

Job Title: Executive Director of Facilities Management
Report to: Principals
Wage Category: Exempt Executive

Work Schedule: Monday through Friday, 40 hours per week

1. JOB DESCRIPTION
The Executive Director of Facilities Management (EDFM) performs all duties necessary to maintain continuous harmony for optimal service, thus enabling the company to manifest the visions of the client. The EDFM oversees and coordinates the work of the company, the employees and the workmen, with respect to properties managed by the company. and with respect to the clients, as specifically indicated in the job responsibilities below.
In addition, the EDFM shall individually perform the duties listed below as needed.

2. JOB QUALIFICATIONS
1. Minimum 5plus years job related experience.
2. Valid Driver’s License and passport.
3. Four-year college degree with background and experience in management, business administration, human resources, and administrative duties.
4. Considerable knowledge of principles of employee selection, assignment of personnel, supervision of personnel as well as hiring and firing experience.
5. Ability to express ideas clearly in both written and oral communications.
6. Ability to independently plan and organize one’s own activities.
7. Ability to be flexible to complete the variety of tasks outlined in the job description.
8. Computer knowledge necessary for organization and documentation.
3. JOB RESPONSIBILITIES
Staff:
1. Create accurate job descriptions for each position and update as needed.
2. Hire employees, conduct new employee orientation, monitor 90day trial period.
3. Interfacing regularly with each employee to make sure that his her needs as an employee are being met.
4. Scheduling and conducting regular monthly meetings with each employee to give monthly updates, maintaining moral and a positive, “anything is possible” environment
5. Keeping records of the work hours, payments, and paid days off for each employee
6. Oversee the work done by employees and vendors
7. Assist staff as needed, with ideas, direction, encouragement and guidance
8. Have comprehensive knowledge of employee handbook, policies and procedures
9. Keep employee records
10. Administer discipline, from written warnings to termination
11. Work with EO on all levels, monitor payroll and tax responsibilities
12. Maintain proper documentation
The EDFM’s responsibility is to oversee the grounds daily, unlock the house and grounds in the morning and lock up in the afternoon. To oversee the work done by employees and vendors, and attending to the security of the grounds, as specifically outlined below:
13. Knowledge of P and L management quickbooks would be great

Facilities:

1. Inspecting visually the grounds and the structures to ensure that they are being maintained properly
2. Scheduling repairs with vendors as needed
3. Possess and understanding of VOC’s and Manufacturers product specifications for harmful chemicals.
4. Make sure preventative maintenance procedures are being followed
5. Inspect proper operation of mechanical systems and schedule service as needed
6. Teach safe and proper operations of systems and be familiar with State and Federal requirements
7. Inspecting work performed by vendors to make sure completed satisfactorily
8. Work with pest management to use only approved chemical products Security:
1. Oversee the security of the family’s properties and the inventories of the households
2. Maintain the safety, security and privacy of the clients’ families at all times
3. Direct staff on special procedures and monitor operation of security systems
4. Conduct background checks
5. Inspect other facilities that clients frequent.
Financial:

1. Inspect and pay the invoices
2. Account for all expenses
3. Maintain petty cash and credit card accounts
4. Input all transactions into QuickBooks
5. Work with HBK (quarterly send bank statements, file tax forms …)
6. Calculate the budgets for the family’s households
7. Monitor and control monthly expenses to budget line

The EDFM will be required from time to time to plan and oversee social events. The EDFM will be required to plan and accompany the Principals on their trips. They will ensure that all the necessary travel items and clothing are packed, delivered and set up in advance of the Principals arrival.

At the present time, some properties managed by the company, are under construction. The Executive Director will be responsible for taking the necessary steps to oversee the construction, ensure the compliance and safety of the contractors and the security of the properties.

4. PHYSICAL REQUIREMENTS
1. Good vision and hearing.
2. Prolonged periods sitting at a desk and working on a computer.
3. Prolonged periods of standing and walking.
4. Must be able to lift up to 15 pounds at times.

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Los Angeles

Humble Estate Manager needed in Santa Monica

Filled

Posted : 03/20/24

We are looking for an experienced Estate Manager based in Los Angeles. Our client has homes in Santa Barbara and New York. Please do not apply if you can not spend time in these locations!
Ideal candidate will have a minimum of 5 plus years recent full time experience working as a House Manager. You will be overseeing and maintaining all three properties to make sure the family is taken care of 7 days a week by managing the schedules with the staff. You will be responsible for not only the schedules,but also the training, the hiring, the vendors, as well as any events and renovations.
The client is looking for a polished, elegant candidate who can keep their homes running year round with a wonderful hospitality and can-do attitude. Kindness and humility is very important to this family!
They spend their summer on the East Coast so you must be able to travel with them.

Hospitality background is a bonus! We would love someone who has run a 5 star hotel, and understands the service industry. When the family is in town, they like to host events and small intimate dinners.

Schedule is M-F, 9-7p with flexibility to work nights and weekends as needed for events.

Requirements
Four year degree
5 plus years in related estates
Excellent communication skills
Flexibility
upbeat and positive attitude
Able to prioritize and meet deadlines under pressure
Travel
Valid drivers license
US Passport

Salary DOE.

Please send professional resumes and cover letter to us if you are interested!

This job has been filled.

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San diego

Searching for an experienced Estate Manager for a lovely family living in Rancho Santa Fe near Sand Diego

Filled

Posted : 12/14/23

The loveliest family is searching for a well rounded, experienced Estate Manager to help run their beautiful home on 4.5 acres in Rancho Santa Fe. The property resembles an upscale wellness resort. The Estate Manager will maintain it as such. They will be responsible for daily sweeps to ensure that all is running smoothly, overseeing construction projects, managing staff and vendors, managing the home (inside and out) and being on top of the family’s needs. The Estate Manager will be responsible for researching and planning travel and maintaining a clear schedule.
The perfect Estate Manager should be a self starter, detail oriented and an excellent communicator. Must be able to manage project timelines and budgets, solve problems and work autonomously. Professionalism is very important to our clients as is a pleasant demeanor. The Estate Manager needs to be tech savvy. They will create a digital house manual and often use Trello, Google Docs, to Other tools as needed to manage projects and tasks to support the families needs.
Estate Manager will spend a minimum of 3 days onsite per week and 5 days when the family is home. Hours will vary. Conversational Spanish would be great.
If you live in the OC and have experience as a house manager Estate Manager – please reach out!

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