*Must live in SF or LA (and willing to travel to SF and NYC) to be considered for this role*
We are helping a large family office find a project administrator to support a creative director and team of interior designers. This role is admin heavy, so please be okay with paperwork, computer work, filing, research, etc. This role does not involve any management, so please also be okay with this. You will be working for a large family office, that has several properties that are undergoing renovations. The projects are based in the Half Moon Bay area, SF area and NYC. Your main focus will be on the Half Moon Bay and NYC projects. You should be excellent at working with creatives and helping them stay on task – ex: taking tasks off of their plate so they can focus on the bigger picture. You should be very tech saavy and excellent at admin work, as the team will lean on you for your organizational skills. If you are passionate about design, art, beautiful spaces, architecture – this role will bring you a lot of joy! You should be able to work well with others and collaborate, as this is a big team that is coming together to put the principals vision into motion. Please see below for the full listing from the client.
Key Responsibilities
Creative Project Coordination
● Support the Creative Director in translating design vision into executable timelines, milestones, and deliverables across multiple homes and projects.
● Maintain a clear view of overlapping initiatives, helping the team move fluidly between concept development, sourcing, installation, and completion.
● Anticipate needs and next steps to keep creative momentum uninterrupted.
Design Operations to Vendor Relationships
● Coordinate with art consultants, vendors, and makers; support sales and consignment processes and ensure accurate tracking of artwork and furnishings.
● Research new vendors plus service providers to support operations
● Assist with budgeting, reporting, and creative accountability check-ins
● Provide operational support for design process including interior design projects, custom furniture, experiential design, fine art, and wardrobe
Administrative to Financial Support
● Manage design-related administrative workflows including scheduling, procurement paperwork, invoicing, and monthly financial coordination in partnership with the Purchaser.
● Organize approvals, reference materials, and documentation to ensure creative decisions are well-supported and easy to revisit.
Meetings, Rhythm to Communication
● Coordinate and support weekly design team meetings; prepare agendas, capture notes, and translate creative discussions into clear next steps alongside the Creative Director.
● Manage calendars across design, construction, travel, and installations in support of property portfolio.
● Act as a steady communication hub—bringing clarity, warmth, and follow-through across creative and operational collaborators.
Site to Installation Support
● Coordinates logistics and sequencing in support of site visits, installations, and construction projects
● Support onsite logistics to create harmonious workflow for major installations
Required Skills to Qualities
● Highly Organized and excellent communicator—able to translate creative ideas into actionable plans without losing nuance or intent.
● Proactive, adaptable, and comfortable working within a fast-moving, creative environment.
● Strong judgment and emotional intelligence; able to navigate multiple personalities and priorities gracefully.
● Natural collaborator who brings grounded clarity and consistency to complex creative work.
Preferred Experience
● Administrative experience in interior design, home styling, architecture, art, or related creative disciplines.
● Familiarity with residential construction, installations, or site coordination.
● Prior experience supporting a Creative Director or design-led team across multiple projects.
If this job is exactly what you are looking for, send us your resume! heather@thehelpcompany.com
$60 hour…temp to perm
Full benefits
401k with a 4% match
2 weeks pto, 5 sick days
Paid holidays – 2 floating holidays, all federal holidays off.
9-5 with flexibility
