Lovely hands on couple is looking for a proactive, hybrid assistant to help with a myriad of tasks. The couple has a few homes, one of which is in Malibu, so you need to be able to check on that home once a week. Other than that, they are philanthropic and they have events at their Brentwood and Malibu home at least once a month. It is helpful that you enjoy hosting, and know caterers, and be interested in their causes, whether political or philanthropic. Since they have events at both the Malibu and Brentwood home; please be open to working in both homes! You could be scheduling meetings for them, handling travel and dinner reservations, doing errands or managing their calendar. It would also be marvelous if you have made and understand handling a maintenance calendar. They love good food and would appreciate someone that knows all the new and trendy places to eat! This is a great job with great and laid back bosses! Salary totally DOE
please write me if you are interested An AI generated ad is posted below 🙂
claudia@thehelpcompany.com
Executive Operations Manager
Location: Los Angeles, CA (Hybrid; significant in-person presence required)
Schedule: Full-time, with flexibility required for events and high-intensity days
Reports to: Founder
About the Role
We are seeking a highly trusted, detail-oriented, and execution-focused Executive Operations Manager to support a successful founder whose work spans business, civic, and political engagement. This is a senior operational role for someone who excels at managing complex schedules, high-volume interactions, political and corporate events, and fast-moving meeting days with precision and discretion.
The Executive Operations Manager serves as the principal’s operational right hand — owning scheduling, logistics, events, property oversight, political operations support, and call-time execution. This role requires exceptional judgment, strong interpersonal instincts, and the ability to quietly manage both preparation and follow-through so that every interaction is intentional, well-documented, and effective.
Core Responsibilities
Scheduling, Calendar to Time Flow Management
Own and manage the founder’s calendar across business, civic, and political commitments
Schedule meetings, calls, events, and travel with careful attention to priorities and pacing
Proactively identify conflicts, prep needs, and transition time
Serve as call-time manager, ensuring outreach goals are met efficiently and on schedule
Act as a handler on high-intensity meeting days, particularly downtown or multi-meeting days, managing arrivals, transitions, materials, and timing
Call-Time Support, Note-Taking to Interaction Tracking
Support political and civic call-time by managing schedules, pacing, and preparation
Take detailed notes during calls and meetings, capturing key context, sentiment, and follow-ups
Track interactions with donors, stakeholders, partners, and contacts
Maintain organized records of conversations, commitments, and next steps
Coordinate follow-ups to ensure continuity and relationship integrity
Political Operations to Event Support
Support political operations, including planning and execution of political events and activities
Coordinate logistics for political fundraisers, briefings, and small-group gatherings
Serve as on-site operations lead to ensure smooth guest flow, timing, and execution
Liaise with vendors, venues, and service providers as needed
Maintain discretion and professionalism in politically sensitive environments
Event Coordination to Executive Support
Prepare for and support monthly dinners, all-hands meetings, and executive gatherings
Support corporate events and off-site activations
Maintain knowledge of local venues appropriate for a range of meetings and events
Coordinate catering, setup, materials, guest management, and breakdown
Ensure events feel seamless, well-run, and aligned with the principal’s objectives
Travel to Logistics
Book and manage all travel, including flights, hotels, ground transportation, and itineraries
Prepare concise travel briefs and handle last-minute changes or disruptions
Vendor to Property Operations
Perform regular property walkthroughs to assess condition, identify risks, and flag upcoming maintenance or service needs
Serve as the primary on-site representative for the principal, meeting with vendors and service providers at properties as needed
Coordinate vendor access, scheduling, and follow-up to ensure work is completed on time and to standard
Maintain continuity and institutional knowledge around property-related services and vendors
Track outstanding items and ensure proper resolution without requiring principal involvement
Errands to Operational Execution
Run high-priority errands (logistics, pickups, drop-offs, time-sensitive needs)
Handle daily operational needs to streamline execution and preserve the principal’s attention on high-value priorities
Qualifications
10 plus years experience in executive operations, political operations, senior EA, or similar high-trust role
Demonstrated experience supporting complex schedules and high-volume interactions
Strong note-taking, tracking, and follow-through skills
Excellent judgment, discretion, and situational awareness
Calm, polished, and decisive under pressure
Strong interpersonal and communication skills
Comfortable working in political, civic, and corporate environments
Tech-savvy (calendar tools, email, CRM or tracking systems, mobile tools)
Reliable transportation
What Success Looks Like
Call-time is structured, efficient, and productive
Meetings and events start and end on time
Political and civic interactions are well-documented and followed up
The principal’s days flow smoothly, even when dense or high-pressure
Issues are anticipated and resolved quietly
The principal remains focused on substance while operations are handled seamlessly
Compensation to Benefits
This role offers a competitive compensation package commensurate with experience, judgment, and scope of responsibility.
Base salary range: $115,000–$125,000, depending on experience
Flexible vacation, paid time off and holidays
Medical and dental benefits
please write me if you are interested!
claudia@thehelpcompany.com
