Busy and accomplished Actress seeking an organized personal assistant to help her manage her life and home! Most important qualities are:the ability to follow-through on tasks until completion, and thick skin and respect for confidentiality.

Please have at least 3 plus years as a professional assistant supporting someone in entertainment to be considered. You’ll work from her beautiful home in Encino, Monday-Friday, 9am-6pm with an hour lunch break.

The client is offering a base salary of $80,000 – $85,000, DOE (based on a 40 hour work week.) There is likely to be a sizable amount of OT.

Other benefits include pick sick leave, paid vacation and paid holidays. You’ll also need to pass a comprehensive background check and sign an NDA.

The responsibilities are below:

Scheduling and Calendar Management
– Organizing appointments, meetings, and events.
– Coordinating travel arrangements, including flights, accommodations, and itineraries.
– Sending reminders for important tasks and deadlines.
– Sending reminders for important tasks and deadlines.

Administrative Tasks
– Answering phone calls, emails, and correspondence on behalf of the employer.
– Filing and document management.
– Drafting letters, emails, and reports.
– Managing incoming and outgoing mail.

Errand Running
– Shopping for groceries or personal items.

Travel Coordination
– Booking flights, hotels, and transportation.
– Preparing itineraries and making necessary adjustments.
– Coordinating with manager and or agent.

Event Planning (?)
– Organizing personal or professional events.
– Coordinating with vendors, venues, and catering services.
– Ensuring all details of the event run smoothly.

Household Management
– Liaising with household staff (cleaners, maintenance, etc.).
– Managing household inventory and supplies.
– Overseeing contractors or service providers for home repairs or improvements.
– Helping with family pets, if needed.

Financial Management
– Liaising with the business manager to his account manager.
– Handling invoices, payments, and reimbursement.
– Domestic household payroll.

Personal Tasks
– Assisting with personal projects.
– Maintaining confidentiality in all matters.
– Able to anticipate needs

Task Prioritization
– Managing to-do lists and prioritizing tasks for the employer.
– Ensuring deadlines are met efficiently.

Confidentiality and Discretion
– Handling sensitive information responsibly.
– Ensuring privacy in both personal and business matters.

Research
– Conducting research for projects, trips, or purchases.

Skills
– Advanced MAC PC, Microsoft Word, Excel, IMDB, Outlook, Zoom, Internet and social media savvy.

We are looking for a highly capable and experienced Family Personal Assistant, to support a very busy, creative household in all areas of life.
Key Responsibilities:
1 Versatile Role: The family needs someone who can wear many hats, assisting both in the home and with adjacent business needs, as they often work from home.
2 Family-Focused: The assistant will support both parents and the family, helping with household management, child-related tasks, and daily logistics. THey do have a nanny during the week and on week ends!
3 Tech-Savvy: A strong technical skill set is crucial—must be proficient with macOS, iOS, Excel, and calendar management.
4 Hands-On Support: They are looking for a right-hand person who considers no task too big or too small, willing to be hands-on in every aspect.
5 Experience to References: Must have 2-4 years of experience as a family personal assistant with excellent references.
6 Long-Term Commitment: They are seeking someone with long-term intent, who values mutual respect in the work relationship.
7 Driver’s License: Must be able to drive. Can travel.
8 Unflappable to Organized: A highly organized individual who remains calm and composed under pressure is essential.
9 Attention to Detail: Must be meticulous in maintaining the family’s schedule and the home’s organization. Loves to organize and stay busy.
10 Positive to Child-Friendly: Kind, loving, and respectful of four children. Must enjoy working in a busy family environment.
11 Dog-Friendly: They have a small, loving, hypoallergenic dog, so a dog lover is a must!
12 Multitasking: Ability to manage multiple tasks efficiently.
13 Bill Payment to Household Management: The assistant will also help with bill pay and can plan and manage anything the family needs.
14 Compensation: 40 hours guaranteed per week with health insurance assistance, paid vacation, sick days, and holidays.

Please let us know if you are interested!