Los Angeles | Full-time, in-person | Some travel
The principal
A pageant titleholder, founder, and public figure running several ventures alongside a heavy appearance and travel calendar. The personal calendar and the household are the operating center of everything else, and this role owns that center.
A hands-on personal assistant who is present most days, keeps the day running, and is trusted to make routine calls without checking first.
What this person does
Daily rhythm
• Owns the personal calendar: booking, confirming, rescheduling, flagging conflicts before they happen
• In person on most working days, including some early starts
• Accompanies to appointments, fittings, and events; manages belongings on the day
• Personal errands and pickups as they come up
• Standing 15 minute (minimum) check-in with the principal each weekday morning
Household
• Keeps the house organized
• Organize and keep track of where everything is: wardrobe, samples, event pieces, shipped returns, paperwork
• Receives, unpacks, and stores deliveries and post-event returns
• Coordinates household vendors and deliveries
Admin
• Manages the team inbox and social media chat threads: triage, routine replies, escalation of anything substantive
• Books personal travel and appointments
• Collaborate with PR and pageant manager and maintain a general overview on various projects
Decision-making
Decide independently, report at the next check-in
• Calendar moves, confirmations, and rescheduling
• Vendor scheduling and household purchases under an agreed spending limit
• Routine email replies
• Day-of logistics problems
Decide if the principal is unreachable, report immediately (examples)
• Cancelling a commitment that carries a cost
• Anything affecting a third party’s time
• Anything externally visible
Always escalate (examples)
• Spending above the limit
• Anything legal, contractual, or requiring a signature
• Anything involving press, brands, or partnerships
The skill being hired for is knowing which tier a situation falls into, not having an answer for everything.
What this role is not
• Not brand outreach, partnerships, or PR. A separate hire owns that.
• Not pageant logistics, gowns, or competition travel. A separate team member owns that.
• Not a Chief of Staff. This person supports the principal directly rather than managing the business.
Who fits
• Two to five years supporting a principal, executive, or talent, ideally in entertainment, fashion, or a private household
• Comfortable with a blended role: makes the call on the calendar in the morning, picks up coffee in the afternoon, etc.
• Genuinely organized in physical space, not just digitally
• Discreet by instinct. NDA required.
• Los Angeles based, reliable transportation, flexible during event weeks
• Available to travel occasionally, domestic and international
What is in it for the right person
Close proximity to a public figure across pageantry, fashion, and several growing brands. Travel, events, and rooms most assistants at this stage do not get into. Real ownership of the calendar and household from day one, with scope that can grow as the businesses do.
Practical
• Full-time, in person, Los Angeles
• Occasional domestic and international travel (to be discussed)
• Some early mornings and event evenings
• Start: as soon as possible
The schedule will typically be Monday-Friday, though we are looking for an assistant who can be flexible and be free to work early mornings, later in the evening and weekends as needed. This position will be paid per hour, guaranteed 40 hours a week, $40-55 an hour DOE plus PTO!
Please write naomi@thehelpcompany.com if you are interested.
