A dynamic Brentwood Mom is seeking an exceptional Executive Personal Assistant to manage the day-to-day operations of her busy household, streamline workflows, and implement systems that help optimize their family and professional lives. The goal is to free up the parents to focus on side projects, enjoy occasional kid-less travel, and carve out more time to make an impact in the world.

This role requires a proactive, highly organized individual who thrives in a fast-paced environment and is skilled at implementing systems that improve efficiency. You’ll manage everything from the family’s calendars to property upkeep, travel planning, and handling personal and business-related tasks. The right candidate will bring a sense of order and calm to the household and become an indispensable part of the family.

Key Responsibilities:

• System Implementation: Organize, track, and create systems to streamline family workflows. Ensure all tasks, reminders, and follow-ups are handled efficiently.
• Calendar Management: Oversee personal, professional, and school calendars, ensuring timely appointments, activities, and reminders are accurately planned and executed.
• Family Support: Help manage schedules for family members, including kids, spouse (a creative professional), and college students, with a focus on providing ease and flexibility for everyone.
• Household Staff Coordination: Manage household staff (chef, housekeepers) as needed, ensuring they have clear instructions and that tasks are completed on time.
• Property Management: Work with property managers to ensure the upkeep of the family’s homes on both coasts, coordinating maintenance and any repairs.
•Travel Coordination: Assist in planning both family and business travel, including finding great flight deals (bonus if you’re a frequent flyer miles expert). Handle travel arrangements for work, personal, and vacation trips, including for college students.
• Budget and Spending: Review and analyze monthly bills, track spending, and identify areas for savings. • • Coordinate with business managers for budget-related tasks (e.g., categorizing AMEX bills, tracking business expenses).
• Health and Wellness: Track appointments with nutritionists, schedule family doctor visits, and keep up with any health-related activities.
• Holiday and Gift Planning: Oversee holiday card rollouts, manage gift lists, and keep everything organized for seamless gifting.
• Side Project Assistance: Assist in managing the parents’ side projects, and other professional engagements. Help with travel and health logistics related to these ventures.
• Errands and General Tasks: Take care of running errands, returning items, and handling other ad-hoc family needs as they arise.
• Kid Pick-Ups to College Logistics: Step in when needed to pick up kids, arrange for drivers to from college, and handle transportation issues as they come up.
• Mini Storage Management: Coordinate seasonal drop-offs, utilizing a digital system that catalogs items, ensuring efficient use of mini storage.

Ideal Candidate:

• Highly organized, with a talent for creating and implementing systems that improve workflow and efficiency.
Strong communicator who can handle a variety of tasks and needs across both personal and professional domains.
• Detail-oriented and capable of managing multiple calendars, priorities, and tasks simultaneously.
• Tech-savvy, proficient with systems like Google Calendar, project management tools, and financial tracking apps.
• Ability to handle last-minute changes with grace and poise, ensuring minimal disruption to the family’s day-to-day life.
•A proactive, “get it done” attitude that helps anticipate needs before they arise.
• Willing to travel between the family’s two homes and adapt to changing schedules.
• Experience managing household staff and vendors is a plus.

Qualifications:

• At least 5-10 years of experience as an executive assistant or personal assistant is highly preferred.
• Ability to work independently and anticipate family needs with minimal guidance.
• A flexible schedule that can accommodate the dynamic nature of the family’s life.
• Strong organizational skills, with the ability to create and streamline systems.
• Discretion, professionalism, and trustworthiness in handling sensitive family matters.

If you’re someone who loves organizing and managing complex tasks, and you’re ready to be the person who keeps this family running smoothly, we would love to hear from you! Apply today and help us implement systems that make family life more efficient and enjoyable! Competitive salary!