Executive Assistant Personal Assistant to CEO
Location: San Francisco
About Us: We are a dynamic and innovative company based in San Francisco, dedicated to connecting the world through satellite and internet services This down to earth CEO is seeking an organized, proactive, and detail-oriented Executive Assistant Personal Assistant to support him in managing day-to-day operations and enhancing productivity.
Job Overview: As the Executive Assistant Personal Assistant to the CEO, you will play a critical role in ensuring the smooth operation of the CEO’s office. You will manage schedules, coordinate meetings, handle communications, and provide personal support as needed. This position requires a high level of discretion, professionalism, and the ability to thrive in a fast-paced environment. The second part of this job is to have the attitude that no job is too small, as he and his wife have errands that might need running, as well as some house management.
Key Responsibilities:
Calendar Management: Organize and maintain the CEO’s calendar, scheduling meetings, appointments, and travel arrangements while prioritizing tasks effectively.
Communication: Serve as the primary point of contact for internal and external communications. Draft, proofread, and send emails and other correspondence on behalf of the CEO.
Meeting Coordination: Prepare agendas, take notes, and follow up on action items for meetings. Ensure that all necessary materials are ready and distributed in advance.
Travel Coordination: Arrange all aspects of travel, including flights, accommodations, and itineraries, while managing travel budgets and expenses.
Personal Support: Provide personal assistance as needed, which may include managing household tasks, errands, or special projects.
Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and company matters.
Qualifications:
Experience: 3 plus years of experience as an executive assistant or personal assistant, preferably supporting C-level executives.
Education: Bachelor’s degree in business administration or a related field is preferred.
Skills:
Exceptional organizational and time management skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite and various digital collaboration tools
Ability to handle multiple tasks and prioritize effectively
Strong problem-solving skills and attention to detail
Attributes:
Proactive, adaptable, and able to work independently
Discreet and professional with a strong sense of ethics
Positive attitude and a willingness to learn
What We Offer:
Competitive salary and benefits
Opportunity to work iout of his home office
Application Process: If you are a motivated and organized professional looking to support a visionary leader, we encourage you to apply. Please submit your resume and a cover letter detailing your relevant experience and why you are a great fit for this role.
The company is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees.
