Family of five seeks Family Assistant who lives and breathes organization, prioritization and communication! The position offers full-time hours, M-F — but the schedule may vary from day-to-day depending on what’s happening. It will be roughly 8:00am to 4:00pm or 10:00am to 6:00pm, and so forth. Pay is in the $40-$45 hour range on payroll with paid time off and a stipend for health insurance. The children are in different schools and have different activities, so the household is busy and chaotic! The ideal candidate is a dog-lover who enjoys working with school-aged children (10-16) and has the ability to create order around calendars, to-do lists and recurring tasks. Please be a proactive communicator via email and text regarding schedules and open questions, and be willing to think through what needs to happen so you can proactively summarize and communicate via Evernote or shared calendars to ensure that nothing is lost in translation. Mom is at home full-time and there are a couple of part-time Mother’s helpers, a part-time Chef and a Housekeeper on hand to help, but you will be the ringleader — expertly thinking through what needs to happen and constantly synthesizing and reorganizing as things evolve. There will be calendars to manage, places to drive, food to make, gifts to buy, errands to run and so much more. If you are an Assistant who thrives in a fast-paced role — look no further — we would love to hear from you!

Our client is a busy Mom, Creative Director Artist, and needs a career right hand to run hers and her families world. We are looking for an experienced Personal Assistant with at least 5plus years of experience to support our busy client! Someone who has worked for others in the entertainment industry and understands the demands of this world is ideal. We’re seeking an assistant who is a self-starter, hustles, thinks ahead, has great organizational systems, and is tech-savvy. (Graphic design, social media savvy, and AI capabilities would be great).  The children are in school during the day with lots of after school activities, Dad travels a lot for work, and the family has sweet family dog. There is a lot of liaison work, logistics, research and some working with and overseeing the other household staff to accomplish tasks. You’ll manage her schedule, help manage her email inbox, save important documents in Google Drive and Dropbox, and more. 

We are excited to find an assistant who understands hustling, working at a fast pace, and working proactively. You’ll mostly work Monday-Friday, from about 9am – 5 6pm most days. Though the right candidate understands this job requires someone who is flexible with last minute changes and different schedule rhythms, and she needs someone who can pivot with her. There will be some nights and weekends where support is needed. You’ll be expected to be available for occasional events at the home, or email text call support as needed. This role does require in person work at the house, however there is also room to work remotely as well. 

Please have excellent references, a clear background check, at least 5 plus years of experience and a can do attitude to be considered. We are looking for a special assistant who is looking to commit long term to our great client!

Salary is DOE plus health insurance stipend, and PTO!

Our lovely clients are looking for a great new personal assistant who can manage their home! They’ve had the same employee for years, who is only leaving to pivot their career and start an entirely new role. They love him, and are going to miss him!

We are looking for an assistant who can work three days a week, 8 hours a day. You will work on site to meet vendors, do walk throughs and projects as needed. There will also be computer work that can be done remotely. We’d love an assistant who is organized, a self starter, creative with gifts and holiday decorations, strong with research, has excellent vendors in your contacts already and is great at thinking of ahead of how to schedule maintenance.

The family has two children, a nanny, a chef and service vendors. It’s a great group! The house is in Santa Monica, near Montana Ave. and close to the beach. It’s a historical home so there are quirks to the fixing and maintenance. They just did an inside renovation, but you still need to managing the issues and schedule repairs. We’d love if the new hire is based on the westside near the family.

We are looking for an assistant who can comfortably use Google Suite, Microsoft Office, Apple products, comfortable around dogs, and great with vendor management. Major plus if you have a great eye for design!

Hourly rate for this role is $45 an hour, DOE. The family will guarantee 24 hours a week. This family truly is amazing, please let us know if you are their next wonderful employee!

Busy and accomplished Actress seeking an organized personal assistant to help her manage her life and home! Most important qualities are:the ability to follow-through on tasks until completion, and thick skin and respect for confidentiality.

Please have at least 3 plus years as a professional assistant supporting someone in entertainment to be considered. You’ll work from her beautiful home in Encino, Monday-Friday, 9am-6pm with an hour lunch break.

The client is offering a base salary of $80,000 – $85,000, DOE (based on a 40 hour work week.) There is likely to be a sizable amount of OT.

Other benefits include pick sick leave, paid vacation and paid holidays. You’ll also need to pass a comprehensive background check and sign an NDA.

The responsibilities are below:

Scheduling and Calendar Management
– Organizing appointments, meetings, and events.
– Coordinating travel arrangements, including flights, accommodations, and itineraries.
– Sending reminders for important tasks and deadlines.
– Sending reminders for important tasks and deadlines.

Administrative Tasks
– Answering phone calls, emails, and correspondence on behalf of the employer.
– Filing and document management.
– Drafting letters, emails, and reports.
– Managing incoming and outgoing mail.

Errand Running
– Shopping for groceries or personal items.

Travel Coordination
– Booking flights, hotels, and transportation.
– Preparing itineraries and making necessary adjustments.
– Coordinating with manager and or agent.

Event Planning (?)
– Organizing personal or professional events.
– Coordinating with vendors, venues, and catering services.
– Ensuring all details of the event run smoothly.

Household Management
– Liaising with household staff (cleaners, maintenance, etc.).
– Managing household inventory and supplies.
– Overseeing contractors or service providers for home repairs or improvements.
– Helping with family pets, if needed.

Financial Management
– Liaising with the business manager to his account manager.
– Handling invoices, payments, and reimbursement.
– Domestic household payroll.

Personal Tasks
– Assisting with personal projects.
– Maintaining confidentiality in all matters.
– Able to anticipate needs

Task Prioritization
– Managing to-do lists and prioritizing tasks for the employer.
– Ensuring deadlines are met efficiently.

Confidentiality and Discretion
– Handling sensitive information responsibly.
– Ensuring privacy in both personal and business matters.

Research
– Conducting research for projects, trips, or purchases.

Skills
– Advanced MAC PC, Microsoft Word, Excel, IMDB, Outlook, Zoom, Internet and social media savvy.

We are looking Personal assistant needed in Brentwood for busy creative familyfor a highly capable and experienced Family Personal Assistant, to support a very busy, creative household in all areas of life.
Key Responsibilities:
1 Versatile Role: The family needs someone who can wear many hats, assisting both in the home and with adjacent business needs, as they often work from home.
2 Family-Focused: The assistant will support both parents and the family, helping with household management, child-related tasks, and daily logistics. THey do have a nanny during the week and on week ends!
3 Tech-Savvy: A strong technical skill set is crucial—must be proficient with macOS, iOS, Excel, and calendar management.
4 Hands-On Support: They are looking for a right-hand person who considers no task too big or too small, willing to be hands-on in every aspect.
5 Experience to References: Must have 2-4 years of experience as a family personal assistant with excellent references.
6 Long-Term Commitment: They are seeking someone with long-term intent, who values mutual respect in the work relationship.
7 Driver’s License: Must be able to drive. Can travel.
8 Unflappable to Organized: A highly organized individual who remains calm and composed under pressure is essential.
9 Attention to Detail: Must be meticulous in maintaining the family’s schedule and the home’s organization. Loves to organize and stay busy.
10 Positive to Child-Friendly: Kind, loving, and respectful of four children. Must enjoy working in a busy family environment.
11 Dog-Friendly: They have a small, loving, hypoallergenic dog, so a dog lover is a must!
12 Multitasking: Ability to manage multiple tasks efficiently.
13 Bill Payment to Household Management: The assistant will also help with bill pay and can plan and manage anything the family needs.
14 Compensation: 40 hours guaranteed per week with health insurance assistance, paid vacation, sick days, and holidays.

Please let us know if you are interested!

Our incredibly hilarious and accomplished client is looking for a great assistant who has a sense of urgency, thick skin, deep sense of organization and ability to prioritize. You will work from her home, on the road for touring and filming as needed, as well as your own home. The schedule will start as Thursday-Monday, 8:30am-4:30pm with two extra hours of OT, though it could shift to less weekend days in the future. The support for the weekends is often on the road, or while in LA often WFH or popping into the house as needed. We are looking for a flexible, entry level assistant who is excited to prove themselves, and is able to prioritize the client!

You will work closely with the 1st assistant to manage your boss’ life. This client has their own production company, and a dynamic busy life. While she is based in West LA, there are multiple homes and she travels. Day to day responsibilities will include heavy scheduling, emailing throughout the day, using Google Suite to manage various lists and projects, problem solve IT issues, gifting, letting in vendors to the home, ordering issues, research and be there to support as needed!

When you are based in LA, you’ll mostly work from the client’s home, and then you’ll also be on the road for domestic and international tours, speaking engagements and more. It would be great if you have experience on tour, on set and capturing photo to video content. Please have the ability to be on call and available 24 7 if needed.

We are looking for an assistant with at least 1-3 years of experience supporting a high profile entertainment individual, or talent agency desk experience! Please love dogs, have a valid US Passport, be extremely tech savvy, take direction well, enjoy working on a team, have excellent communication skills and be great at pivoting and prioritizing with every changing calendars and needs.

This role is offering $75,000 a year ($25.94 an hour, plus 2 guaranteed hours of OT each work day,) discretionary year end bonus, medical insurance 100% covered by the employer, three weeks of PTO, six sick days and a 401k plan.

Husband and wife who work together need help! The husband is traveling for work right now and not able to help with things around the house.

So for next week, we are looking for a personal assistant who can help August 26th-30th!

It will be assisting with feeding the cats, organizing, running errands, helping with groceries and being someone helpful around the house to assist the wife while she’s juggling all of her work.

Please let us know if you are between jobs and would like to help! Must already be registered with The Help Company, with excellent references and a clear background check.

Hours would be around 8am – 4pm. $45 an hour, DOE.

This position will support a respected and multifaceted individual and community- based philanthropist. He is inquisitive, personable, caring, and also low-profile. This position will also work in coordination with another Assistant who works mostly remote out of state, but does come to LA for hands on projects. You will be based in the office, and go to the house as needed for the Founder CEO. While in the office, you will also support with admin needs of the current CEO and work with the office manager to accomplish what is needed to keep things running. This is a very hands on, team oriented role – we are looking for someone who is happy to roll up their sleeves to get the job done, from small to large tasks.

Essential Functions:
• Property Management: You will be responsible for all day-to-day maintenance, repairs, renovations, negotiating bids, insurance coverage, and security for three (3) homes and ensures the properties are well-maintained, and any issues are promptly addressed to maintain its pristine condition.
• the primary residence located in Los Angeles;
• an architecturally significant home that requires ongoing maintenance and
renovations, located near the primary residence; and
• a ski vacation home that requires coordination with a local property manager.
• Staff, Vendor and Contract Management: Responsible for hiring and supervision of housekeepers, gardeners, pool maintenance vendors. Ensure they perform their duties efficiently and maintain the highest standards of service.
• Financial Management: Review and approve all household bills for accuracy and processing for payment via account payable department and review operating expenses and report on payables.
• Schedule Management: Maintain a well-organized and efficient environment, schedule appointments, and coordinate both meetings and philanthropic activities. Handle incoming and outgoing correspondence, emails, and phone calls on his behalf. Prepare regular updates and follow up on action items. Be a step and ahead and anticipate needs.
• Personal Assistance: Provide personal support, managing personal appointments, organizing personal documents, and overseeing house staff and events as needed. Assist with personal tasks, such as purchasing, special event planning, and family- related matters.
• Confidentiality and Discretion: Maintain the highest level of confidentiality when handling sensitive information, documents, and discussions. Demonstrate sound judgment in maintaining privacy and protecting the principal’s interests. Work with integrity, self- confidence, and maturity.
• Information Management: Maintain a comprehensive database of contacts, property information, legal documents, and relevant information with accuracy and attention to detail.
• Communication Liaison: Serve as a communication bridge between both internally and externally: vendors; and local government officials. Know local Council members and attend political events as appropriate. Ability to draft and proofread written communication for accuracy, professionalism, respect, and warmth. Communication is clear, substantiated and to the point.
• Event Hosting and Coordination Support: In coordination with another Personal Assistant and company team, provide regular updates and support to coordinate and organize events including managing guest lists, catering, decorations, and logistics to ensure all event logistics are well-coordinated and executed flawlessly.
• Travel and Itinerary Management Support: In coordination with another Personal Assistant, arrange domestic and international travel, including flight bookings, hotel reservations, and ground transportation. Create detailed itineraries and ensure all necessary travel documents are obtained in a timely manner. Proactively manage changes or adjustments to travel plans and provide constant updates.
Requirements:
• Location: In-person based on the westside of Los Angeles.
• Schedule: Must be available to work flexible hours to address urgent requests.
• Experience: Minimum of 5-10 years of experience as an executive assistant, personal
assistant, or similar role.
• Exceptional Organizational Skills: Proven ability to handle multiple tasks simultaneously,
prioritize effectively, and meet deadlines in a fast-paced and demanding environment.
Follow up consistently in a timely manner.
• Strong Communication Skills: Excellent written and verbal communication skills, with the
ability to interact professionally with individuals at all levels. Attention to detail is crucial.
• Discretion and Confidentiality: Demonstrated ability to handle sensitive and confidential
information with utmost discretion.
• Professionalism and Poise: Ability to remain calm and composed under pressure,
maintaining a professional demeanor at all times. Adaptability and flexibility are essential to adjust to changing priorities and schedules. Eagerly take initiative and be proactive to be efficient and effective, recommend improvements and take on items “above and beyond.”
• Technical Proficiency: Proficient in using productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling software.
• Valid Driver’s License: A valid driver’s license and a reliable means of transportation are required.

Incredible benefits: 401k, medical, dental and vision plus others! Salary range is 150-175k, DOE.