FAMILY OFFICE
CHIEF OF STAFF SENIOR EXECUTIVE ASSISTANT TO THE CHAIRMAN
POSITION OVERVIEW:
Confidential and private Family Office with broad-ranging business, philanthropic and personal initiatives is seeking a full-time Chief of Staff Senior Executive Assistant to the Chairman. This role involves the dynamic management and oversight of all aspects of the Chairman’s complex life, both professionally and personally. The selected candidate will report directly to the Chairman and will serve as the single point of coordination for all matters and activities with which the Chairman is involved, including management of the family office, leadership across a host of philanthropic and civic initiatives and oversight of various personal and family matters.
Seeking an organized, professional and forward-thinking self-starter who has impeccable attention to detail, is highly service-driven and enjoys working in a team environment. Must be excellent at anticipating needs, acting independently and solving problems with a can-do spirit. Empathy and kindness and a poised, calm manner are also especially important. Strong writing skills and an ability to communicate clearly and concisely are essential.
KEY RESPONSIBILITIES:
Proactively manage an extremely active and rapidly changing schedule.
Create and manage a streamlined process to run and organize the Chairman’s business,
philanthropic and personal activities and oversee the management of multiple homes.
Manage perform all traditional office and administrative duties:
o Facilitate calendar management including scheduling calls, in-person meetings and video conferences.
o Manage all correspondence.
o Coordinate all travel arrangements including flights, hotels and ground transportation for
both domestic and international trips. Liaise with aviation management company and staff. o Managedatabaseofcontacts.
Act as a back-up Executive Assistant and source of additional support for second Principal.
Prepare background materials for all meetings and events.
Support PR and communication needs.
Coordinate philanthropic and political engagements.
Gift management and events.
Oversight of some financial matters, including being point person with outside providers.
Work collaboratively with another Executive Assistant and supervise and manage one
Administrative Assistant.
Liaise with other Family Office support staff, as well as Family Office executives. Liaise with
household and aviation staff.
CHARACTERISTICS FOR SUCCESS:
Unquestionable ethics and integrity and a strong sense of commitment. Demonstrated ability to protect privacy and maintain unwavering discretion in dealing with highly confidential information.
Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Ability to reprioritize responsibilities seamlessly in a rapidly
changing environment.
Intellectual agility and ability to analyze and think critically.
Service approach with a strong sense of accountability, empathy and humility.
Highly resourceful team-player, solution-oriented and self-motivated.
Strong negotiating prowess.
Ability to operate independently and remain accessible and responsive beyond business hours.
Very strong interpersonal skills, professional and calm demeanor and ability to maintain grace and
poise in a fast-paced environment.
Ability to work quickly without sacrificing quality.
Highly proficient and comfortable with various technology platforms – Mac and PC, Microsoft
Office suite, Dropbox, Adobe Acrobat, etc.
ADDITIONAL QUALIFICATIONS:
Bachelor’s degree. Advanced degrees and or professional certifications are a plus.
Minimum of 10 years of relevant experience in an administrative or other supportive role for an
executive.
Prior experience at one or more top organizations known for their strong customer service mindset,
collaborative work environment, professionalism and high productivity is important.
Must be fully vaccinated.

Our lovely clients are looking for a dependable, even keeled, flexible, kind and patient driver assistant. Ideally, we are looking for a west valley candidate who lives near Topanga!

This teenager does not drive yet, she’s 16, but is planning on getting her permit soon. However, she likely won’t be getting her driver’s license this year, so they will need this person to commit to a whole school year. You will be in charge of safely driving the teenager to school in the mornings, and then home in the afternoons. During the day, you will be asked to run errands for the family as needed, but there will often be a lot of downtime.

The morning starts at 6:45am to drive the teen to school, and you’ll likely drive back to Topanga anywhere between 4:30pm-6pm.

The family would like to pay $40-45 an hour, DOE – and you will be paid for a whole day, likely 10 plus hours most days to ensure you are available for the commute hours.

Please apply if you have a perfect driving record, experience working with teenagers, and a flexible mindset. You must have a safe car in excellent working condition – mileage will be reimbursed, and they will offer an allowance for wear to tear on your car. Once the teen starts driving, there will likely be a family car for practice.

Priority for this role will be given to candidates we have successfully placed with excellent reference, a perfect background check and high profile experience. Thank you!

Our client, a retired doctor, is again, pretty gracefully, but he’s a bachelor, and needs some extra help! His beloved long time housekeeper typically works til 1pm, so he’s looking for a personal assistant who can work a later shift, 12-8pm, Monday – Friday.

He’d like help around the house, organizing, some errands, be around in case he stumbles, be a confidant – just a lovely, trustworthy and kind person to help our client out!

Please have excellent references, a clear background check and proven loyalty on your resume.

About Us: We are a kind, busy, high-profile family with two small children, 2 and 7. We value professionalism, discretion, and a proactive attitude in maintaining the smooth operation of our home and supporting our family’s dynamic lifestyle. We are seeking a dedicated and experienced Family Assistant to join our team and ensure the highest level of service and efficiency.
Job Description: The Family Assistant will primarily provide personalized support to the family, manage children’s schedules and household calendar, and handle various tasks to ensure the household runs smoothly. This role requires a versatile individual who can multitask, prioritize, and anticipate the needs of the family.
Key Responsibilities:
1. Household Management:
○ Oversee and manage all household operations and organizational systems, reordering and filling
from backstock as needed, including kitchen, closets, garage, office, and children’s play areas.
Must love organizing.
○ Ensure the home is always guest-ready, greeting visitors and facilitating their needs and directions
upon arrival.
○ Receive and unpack incoming packages and mail and handle all returns for the household.
○ Create and maintain household manual
2. Administrative Support:
○ Manage household and children’s schedules and calendars, including doctor appointments,
classes, playdates, and events, and disseminate information to staff and family.
○ Handle correspondence, phone calls, and emails in a professional manner on behalf of the family.
○ Maintain records of household expenses, budgets, and inventory, auditing supplies list to automate
delivery where possible.
3. Personal Assistance:
○ Provide personalized assistance to family members, including running errands, shopping, facilitating meals, packing, organizing, driving, and other tasks as needed.
○ Procure and assemble gifts during holidays, for children’s birthdays, and other occasions.
○ Assist with children’s activities, school schedules, and transportation.
○ Plan or serve as point person with the event coordinators for family events, gatherings, and social
engagements.
4. Vendor and Contractor Management:
○ Liaise with vendors, contractors, and service providers to ensure timely and high-quality service.
○ Obtain quotes, negotiate contracts, and oversee projects and repairs.
○ Coordinate with and support household staff, including housekeepers, nannies, and other
third-party vendors such as tree gardeners, indoor tree maintenance, a car wash team, a
handyman, an electrician, plumbers, and in-house beauty and wellness practitioners.
5. Pet Care:
○ Assist with caring for and maintaining family pets (2 cats), including occasional feeding and the booking and management of grooming and veterinary appointments.
Qualifications:
● Proven experience as a Family Assistant, House Manager, or in a similar role within a high-profile household.
● Excellent organizational and multitasking skills with a keen attention to detail.

Executive Assistant needed for Philanthropist in West Los Angeles with an incredibly busy schedule. Must have a huge heart, warmth and proven loyalty in prior roles. This Philanthropist runs an incredible mental health non profit, we would love someone who has interest in the field. Mostly, we are looking for a great executive assistant who has experience in a private home office, with exemplary organizational skills and incredible memory.

This is an in person, Monday-Friday role, in a gorgeous home office. Ideally, 11am-7pm with some flexibility to stay later as needed, or 10am-6pm for the right person.

You will manage scheduling, personal appointments, event planning, errands, travel and more. Your memory must be 150% as there are 1000 messages and documents that you will read and decipher (as her partner). You have etiquette and will be dealing with politicians and other luminaries. She would love someone that can absorb what she is doing, and be proactive and involved with her projects.

Please have a college degree, 5-10 plus years of experience, excellent references and be incredible on the computer, your middle name is tech savvy!

Salary range is $100,000 – $125,000 plus a health insurance stipend.

Wonderful couple in the Palos Verdes seeks an energetic Personal Executive Assistant to join their staff and assume full responsibility for the day-to-day operations of a beautiful home and a family office as well as an additional property in Hawaii. This is very much a hybrid role in that you split your responsibilities for your Executive’s home and business life! Most weeks you’ll work from her home and the family office. (Two different locations, Palos Verdes is the home, the office is close by in Long Beach.)

The ideal candidate has a pristine background and minimum 5 plus years Assistant experience. Other important attributes are loyalty, excellent verbal and written communication and organizational skills, and the ability to handle sudden changes and requests with ease and a smile. Candidates must also have excellent tech proficiency. This individual will be responsible to ensure the smooth and efficient functioning of the estate, as well as management and light supervision for various staff members who have been with the family for many years and vendors.

This is an energetic household! While most of the children are off at college, there is still one left in high school, and others coming home for vacation. It’s a tight knit family with functions and many happenings.

Please do love dogs, as they also have one!

You will help manage a few household employees and also help at the family office. The Wife and Husband use both PCs and MACs, please be proficient in both, and be able to use Microsoft Office, Google Suite, research and problem solve. We are looking for a candidate with amazing problem solving abilities and the desire to work long term with a great down to earth family. Hours on site are typically Monday-Friday, 8am-5pm, though if you’re an early bird, some days you’ll be able to work 7-4pm.

The family is incredibly loyal and is looking for the same in a new hire!! Great benefits, and DOE salary!