This position will support a respected and multifaceted individual and community- based philanthropist. He is inquisitive, personable, caring, and also low-profile. This position will also work in coordination with another Assistant who works mostly remote out of state, but does come to LA for hands on projects. You will be based in the office, and go to the house as needed for the Founder CEO. While in the office, you will also support with admin needs of the current CEO and work with the office manager to accomplish what is needed to keep things running. This is a very hands on, team oriented role – we are looking for someone who is happy to roll up their sleeves to get the job done, from small to large tasks.

Essential Functions:
• Property Management: You will be responsible for all day-to-day maintenance, repairs, renovations, negotiating bids, insurance coverage, and security for three (3) homes and ensures the properties are well-maintained, and any issues are promptly addressed to maintain its pristine condition.
• the primary residence located in Los Angeles;
• an architecturally significant home that requires ongoing maintenance and
renovations, located near the primary residence; and
• a ski vacation home that requires coordination with a local property manager.
• Staff, Vendor and Contract Management: Responsible for hiring and supervision of housekeepers, gardeners, pool maintenance vendors. Ensure they perform their duties efficiently and maintain the highest standards of service.
• Financial Management: Review and approve all household bills for accuracy and processing for payment via account payable department and review operating expenses and report on payables.
• Schedule Management: Maintain a well-organized and efficient environment, schedule appointments, and coordinate both meetings and philanthropic activities. Handle incoming and outgoing correspondence, emails, and phone calls on his behalf. Prepare regular updates and follow up on action items. Be a step and ahead and anticipate needs.
• Personal Assistance: Provide personal support, managing personal appointments, organizing personal documents, and overseeing house staff and events as needed. Assist with personal tasks, such as purchasing, special event planning, and family- related matters.
• Confidentiality and Discretion: Maintain the highest level of confidentiality when handling sensitive information, documents, and discussions. Demonstrate sound judgment in maintaining privacy and protecting the principal’s interests. Work with integrity, self- confidence, and maturity.
• Information Management: Maintain a comprehensive database of contacts, property information, legal documents, and relevant information with accuracy and attention to detail.
• Communication Liaison: Serve as a communication bridge between both internally and externally: vendors; and local government officials. Know local Council members and attend political events as appropriate. Ability to draft and proofread written communication for accuracy, professionalism, respect, and warmth. Communication is clear, substantiated and to the point.
• Event Hosting and Coordination Support: In coordination with another Personal Assistant and company team, provide regular updates and support to coordinate and organize events including managing guest lists, catering, decorations, and logistics to ensure all event logistics are well-coordinated and executed flawlessly.
• Travel and Itinerary Management Support: In coordination with another Personal Assistant, arrange domestic and international travel, including flight bookings, hotel reservations, and ground transportation. Create detailed itineraries and ensure all necessary travel documents are obtained in a timely manner. Proactively manage changes or adjustments to travel plans and provide constant updates.
Requirements:
• Location: In-person based on the westside of Los Angeles.
• Schedule: Must be available to work flexible hours to address urgent requests.
• Experience: Minimum of 5-10 years of experience as an executive assistant, personal
assistant, or similar role.
• Exceptional Organizational Skills: Proven ability to handle multiple tasks simultaneously,
prioritize effectively, and meet deadlines in a fast-paced and demanding environment.
Follow up consistently in a timely manner.
• Strong Communication Skills: Excellent written and verbal communication skills, with the
ability to interact professionally with individuals at all levels. Attention to detail is crucial.
• Discretion and Confidentiality: Demonstrated ability to handle sensitive and confidential
information with utmost discretion.
• Professionalism and Poise: Ability to remain calm and composed under pressure,
maintaining a professional demeanor at all times. Adaptability and flexibility are essential to adjust to changing priorities and schedules. Eagerly take initiative and be proactive to be efficient and effective, recommend improvements and take on items “above and beyond.”
• Technical Proficiency: Proficient in using productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling software.
• Valid Driver’s License: A valid driver’s license and a reliable means of transportation are required.

Incredible benefits: 401k, medical, dental and vision plus others! Salary range is 150-175k, DOE.

FAMILY OFFICE
CHIEF OF STAFF SENIOR EXECUTIVE ASSISTANT TO THE CHAIRMAN
POSITION OVERVIEW:
Confidential and private Family Office with broad-ranging business, philanthropic and personal initiatives is seeking a full-time Chief of Staff Senior Executive Assistant to the Chairman. This role involves the dynamic management and oversight of all aspects of the Chairman’s complex life, both professionally and personally. The selected candidate will report directly to the Chairman and will serve as the single point of coordination for all matters and activities with which the Chairman is involved, including management of the family office, leadership across a host of philanthropic and civic initiatives and oversight of various personal and family matters.
Seeking an organized, professional and forward-thinking self-starter who has impeccable attention to detail, is highly service-driven and enjoys working in a team environment. Must be excellent at anticipating needs, acting independently and solving problems with a can-do spirit. Empathy and kindness and a poised, calm manner are also especially important. Strong writing skills and an ability to communicate clearly and concisely are essential.
KEY RESPONSIBILITIES:
Proactively manage an extremely active and rapidly changing schedule.
Create and manage a streamlined process to run and organize the Chairman’s business,
philanthropic and personal activities and oversee the management of multiple homes.
Manage perform all traditional office and administrative duties:
o Facilitate calendar management including scheduling calls, in-person meetings and video conferences.
o Manage all correspondence.
o Coordinate all travel arrangements including flights, hotels and ground transportation for
both domestic and international trips. Liaise with aviation management company and staff. o Managedatabaseofcontacts.
Act as a back-up Executive Assistant and source of additional support for second Principal.
Prepare background materials for all meetings and events.
Support PR and communication needs.
Coordinate philanthropic and political engagements.
Gift management and events.
Oversight of some financial matters, including being point person with outside providers.
Work collaboratively with another Executive Assistant and supervise and manage one
Administrative Assistant.
Liaise with other Family Office support staff, as well as Family Office executives. Liaise with
household and aviation staff.
CHARACTERISTICS FOR SUCCESS:
Unquestionable ethics and integrity and a strong sense of commitment. Demonstrated ability to protect privacy and maintain unwavering discretion in dealing with highly confidential information.
Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Ability to reprioritize responsibilities seamlessly in a rapidly
changing environment.
Intellectual agility and ability to analyze and think critically.
Service approach with a strong sense of accountability, empathy and humility.
Highly resourceful team-player, solution-oriented and self-motivated.
Strong negotiating prowess.
Ability to operate independently and remain accessible and responsive beyond business hours.
Very strong interpersonal skills, professional and calm demeanor and ability to maintain grace and
poise in a fast-paced environment.
Ability to work quickly without sacrificing quality.
Highly proficient and comfortable with various technology platforms – Mac and PC, Microsoft
Office suite, Dropbox, Adobe Acrobat, etc.
ADDITIONAL QUALIFICATIONS:
Bachelor’s degree. Advanced degrees and or professional certifications are a plus.
Minimum of 10 years of relevant experience in an administrative or other supportive role for an
executive.
Prior experience at one or more top organizations known for their strong customer service mindset,
collaborative work environment, professionalism and high productivity is important.
Must be fully vaccinated.

Our lovely clients are looking for a dependable, even keeled, flexible, kind and patient driver assistant. Ideally, we are looking for a west valley candidate who lives near Topanga!

This teenager does not drive yet, she’s 16, but is planning on getting her permit soon. However, she likely won’t be getting her driver’s license this year, so they will need this person to commit to a whole school year. You will be in charge of safely driving the teenager to school in the mornings, and then home in the afternoons. During the day, you will be asked to run errands for the family as needed, but there will often be a lot of downtime.

The morning starts at 6:45am to drive the teen to school, and you’ll likely drive back to Topanga anywhere between 4:30pm-6pm.

The family would like to pay $40-45 an hour, DOE – and you will be paid for a whole day, likely 10 plus hours most days to ensure you are available for the commute hours.

Please apply if you have a perfect driving record, experience working with teenagers, and a flexible mindset. You must have a safe car in excellent working condition – mileage will be reimbursed, and they will offer an allowance for wear to tear on your car. Once the teen starts driving, there will likely be a family car for practice.

Priority for this role will be given to candidates we have successfully placed with excellent reference, a perfect background check and high profile experience. Thank you!

Our client, a retired doctor, is again, pretty gracefully, but he’s a bachelor, and needs some extra help! His beloved long time housekeeper typically works til 1pm, so he’s looking for a personal assistant who can work a later shift, 12-8pm, Monday – Friday.

He’d like help around the house, organizing, some errands, be around in case he stumbles, be a confidant – just a lovely, trustworthy and kind person to help our client out!

Please have excellent references, a clear background check and proven loyalty on your resume.

About Us: We are a kind, busy, high-profile family with two small children, 2 and 7. We value professionalism, discretion, and a proactive attitude in maintaining the smooth operation of our home and supporting our family’s dynamic lifestyle. We are seeking a dedicated and experienced Family Assistant to join our team and ensure the highest level of service and efficiency.
Job Description: The Family Assistant will primarily provide personalized support to the family, manage children’s schedules and household calendar, and handle various tasks to ensure the household runs smoothly. This role requires a versatile individual who can multitask, prioritize, and anticipate the needs of the family.
Key Responsibilities:
1. Household Management:
○ Oversee and manage all household operations and organizational systems, reordering and filling
from backstock as needed, including kitchen, closets, garage, office, and children’s play areas.
Must love organizing.
○ Ensure the home is always guest-ready, greeting visitors and facilitating their needs and directions
upon arrival.
○ Receive and unpack incoming packages and mail and handle all returns for the household.
○ Create and maintain household manual
2. Administrative Support:
○ Manage household and children’s schedules and calendars, including doctor appointments,
classes, playdates, and events, and disseminate information to staff and family.
○ Handle correspondence, phone calls, and emails in a professional manner on behalf of the family.
○ Maintain records of household expenses, budgets, and inventory, auditing supplies list to automate
delivery where possible.
3. Personal Assistance:
○ Provide personalized assistance to family members, including running errands, shopping, facilitating meals, packing, organizing, driving, and other tasks as needed.
○ Procure and assemble gifts during holidays, for children’s birthdays, and other occasions.
○ Assist with children’s activities, school schedules, and transportation.
○ Plan or serve as point person with the event coordinators for family events, gatherings, and social
engagements.
4. Vendor and Contractor Management:
○ Liaise with vendors, contractors, and service providers to ensure timely and high-quality service.
○ Obtain quotes, negotiate contracts, and oversee projects and repairs.
○ Coordinate with and support household staff, including housekeepers, nannies, and other
third-party vendors such as tree gardeners, indoor tree maintenance, a car wash team, a
handyman, an electrician, plumbers, and in-house beauty and wellness practitioners.
5. Pet Care:
○ Assist with caring for and maintaining family pets (2 cats), including occasional feeding and the booking and management of grooming and veterinary appointments.
Qualifications:
● Proven experience as a Family Assistant, House Manager, or in a similar role within a high-profile household.
● Excellent organizational and multitasking skills with a keen attention to detail.

Executive Assistant needed for Philanthropist in West Los Angeles with an incredibly busy schedule. Must have a huge heart, warmth and proven loyalty in prior roles. This Philanthropist runs an incredible mental health non profit, we would love someone who has interest in the field. Mostly, we are looking for a great executive assistant who has experience in a private home office, with exemplary organizational skills and incredible memory.

This is an in person, Monday-Friday role, in a gorgeous home office. Ideally, 11am-7pm with some flexibility to stay later as needed, or 10am-6pm for the right person.

You will manage scheduling, personal appointments, event planning, errands, travel and more. Your memory must be 150% as there are 1000 messages and documents that you will read and decipher (as her partner). You have etiquette and will be dealing with politicians and other luminaries. She would love someone that can absorb what she is doing, and be proactive and involved with her projects.

Please have a college degree, 5-10 plus years of experience, excellent references and be incredible on the computer, your middle name is tech savvy!

Salary range is $100,000 – $125,000 plus a health insurance stipend.