We are looking for a versatile, energetic, and proactive Personal Assistant to support the firm’s President. If you’re organized, love to travel, enjoy juggling many different responsibilities at once, and thrive in a fast-paced and entrepreneurial environment, this is the role for you. The role requires a positive, can-do attitude with a special focus on internal customer service. Attention to detail, an ability to multitask without letting anything slip, lifestyle flexibility, and a focus on personal tasks are essential. You must exhibit an ability to perform duties with a polished level of professionalism, tact, discretion, and judgement. While we expect a high level of accuracy, professionalism, and integrity, we also embrace light-heartedness, humor, and fun in our employees. The Personal Assistant will join a team of four that includes an Executive Assistant, Travel Assistant and Estate Manager.

SKILLS AND RESPONSIBILITIES
• Being available 24/7 by cell phone and email
• Continuously available for frequent, extensive, and last-minute travel with the President
• Organizing, stocking, and managing the President’s personal items
• Handling medical logistics
• Tracking and managing the President’s personal calendar
• Packing, unpacking, and acting as a valet for the President when he is traveling
• Proactively anticipating the President’s needs and expectations
• Demonstrating composure and flexibility among competing priorities
• Possessing an ability to maintain the highest standard of confidentiality
• Exercising a strong work ethic: “No task is too big or too small”

COMPENSATION
This is a full-time position with a competitive compensation package, including comprehensive health, dental and vision care, 401(k) matching, cell phone service, and other potential benefits.

We are looking for a super organized personal assistant who can manage 20-30 hours per week for this working Mom. We would also love to see that you can have a rapport with the teenage sons who are in and out of the house.

Mom needs help with a lot of scheduling, filling, travel itineraries, vendor management and more. The family has two teenagers in academically challenging schools and Mom works, (and is divorced) so it is busy! Ideally, you would also be willing to spend about 30 minutes daily remotely giving a schedule update.

We are hoping you have 3-5 years of professional Personal Assistant experience. They get along with well educated, culturally relevant and hip, interesting people.

$35-40/hour, DOE

We are looking for an organized and dedicated EA/PA to work out of a home in Pac Heights. The main duties of this position are to manage a CEO’s calendar (personal and business), as well as help in any other ways necessary to keep her life running smoothly. This could be running local errands, helping with personal shopping, planning parties (both large and small, for the principal as well as her kids and/or family.)

This client values loyalty above all else. We want to find an honest assistant, who will appreciate this opportunity and work hard! This is a fully staffed home, so you should be a team player. The family has nannies and housekeepers and a chef – you will not be responsible for managing them, but should “play nice in the sandbox”!

Must have a minimum of 6 years full time recent experience working in a support role for a C Level executive. College degree required. Local SF candidates only.

Schedule is M-F, 9-6p, with flexibility to stay later if there is an event at the home. Some weekends required, but very rarely. The client will text and email after hours, but you can respond remotely!

Salary DOE, $120k plus benefits and PTO.

Looking to hire ASAP!

Please send professional resumes to: sfjobs@thehelpcompany.com

We are looking for a lovely, flexible and hard working Personal Assistant to join our client’s team. You will be based in West LA and travel to NYC for business frequently. Please have a service attitude and at least 3-5+ years of experience. Schedule is Tuesday-Saturday from about 10am-6:30pm, though some days start earlier or later and end later. This is an incredible opportunity for an assistant who loves to multi-task, work hard, learn and
be of service.

Salary is 75k DOE plus overtime, excellent health insurance and other benefits!

Essential Duties:
• Must be able to travel (70%)
• Planning Events
◦ Event Décor (flowers, tableware etc.)
◦ Scheduling vendors
◦ Set up and break down
◦ Scheduling event timelines
• RSVP’ing to and making arrangements for various events
• Making reservations for hotel and travel
• Pack and unpack the Principal’s luggage
• Ordering meals for the family home and plane
• Some knowledge in production/Broadway
• Purchasing tickets for events and shows
• Shopping and making personal purchases for the Principal
• Keeping the Principal’s Calendar up to date and accurate per her instruction
• Updating contact information for the Principal
• Setting up and maintaining automated e-mails and reminders
• Maintaining and organizing emails, notes and all documentation trail for immediate recall
• Labeling and filing electronic copies of family photographs and videos
• Writing letters, thank you notes, sentiments, etc.
 
Knowledge, Skills And Abilities: 
·         Above average research skills
·         Excellent communication skills
• Superior listening skills
• Above average oral/written skills and grammar
·         Self-motivated and self-reliant work ethic
·         Must have the ability to multi-task in a fast-paced and deadline-driven environment
·         Exemplary time management skills
·         Able to follow specific directions as given by the principal
·         Excellent memory recall
·         Detail-oriented and organized
·         Follows trends in the fashion, electronic, toy, housewares industries
·         Imaginative, inspired and innovative
·         Able to maintain highly confidential information
 
Education / Experience: 
• College degree and/or equivalent business experience
• Experience in event planning
• Previous experience working as an Executive Assistant
• At least 5 years in a position of high touch service
 

Impressive Entrepreneur is in need of an experienced PA/HM to be her right hand! You will be in charge of everything to do with her personal and home life in addition to providing some support for her business endeavors. Ideally you are based on the EASTSIDE as that is her home base.

Duties include everything from home management to personal assistance and more. Most days will have a hybrid feel to them, so we would love someone with a flexible mind set. There is a great team of vendors to help support you as you navigate your the daily needs of your boss. This client is hands down incredible to work for, and you will enjoy the variety of duties as well as her amazing energy.

Salary is DOE + health insurance, paid vacation, paid sick days and paid holidays. This is a Monday-Friday position, you will work out of the house in SilverLake and be available for emails/texts after hours though the requests are very manageable and your time is very respected.

We are looking for a Family Assistant who can help a mom East side with her two kids ages 2 and 4 years old , her Australian shepherd, her home, her errands, her schedule, and other miscellaneous projects around the house. Family is looking for someone Tuesdays, Fridays and Saturdays 8- 6 p.m. and could potentially use another 10 hours another two days. ( split into two 5 hour days). Family pays on the books and mom will guarantee hours. If you want 30 hours, she will give 30 hours and if you want 40 hours, she can give 40! Mom is looking for an all in team player who is organized and who is a self starter! Please reach out if you are interested!

Position Summary:
Selected candidate will support two principals as an executive and personal assistant. The role reports directly to the two principals.

This role involves the dynamic management and oversight of all aspects of the Chairman’s complex life, professionally and personally. The candidate’s qualities should include discretion, an orientation to detail and the highest of standards, organizational skills, forward thinking capabilities, the capacity to anticipate and act independently, a can-do spirit, negotiating prowess and an ability to adapt across a diverse set of professional and personal areas in a fast-paced manner.

Specific areas of responsibility include:
• Point Person for one Principal and back-up for second Principal
• Schedule and calendar management
• Prep for all meetings and events
• Handling of correspondence
• Oversight of all home(s); maintenance scheduling; various home projects
• Support family needs, personal and business.
• Coordinate philanthropic and political engagements
• Manage, oversee and provide support for all travel, including aircraft needs.
• General office and administrative duties
• Gift management & events
• Oversight of some financial matters, including being point person with outside providers
• Supporting PR and communications needs
• Coordination with outside consultants and providers as well as other executives inside
and outside of the organization

Background Requirements:
The ideal candidate should have a BA/BS degree and must be a confident communicator with a high degree of maturity, discretion and presence. Candidate must have at least 5+ years of experience with a strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook. Familiarity with Apple is also important and a comfort around technology.

Personal Characteristics:
Selected candidate needs to be extremely professional, detail oriented and able to work collaboratively with little or no supervision. Must be extremely organized and able to respond expeditiously to diverse assignments and take responsibility for projects (with enthusiasm) from beginning to end. Able to work quickly without sacrificing quality. Unflappable loyalty, strong sense of commitment and kindness, and able to manage highly sensitive/confidential information with total unwavering discretion.

We are looking for an extremely organized PA who is really comfortable working with a multi-tasking professional Mom! This job is a bit of everything, from personal to family and business, which includes helping with her production company. They do a ton of plays and musicals; an interest in this is ideal!

The perfect person loves children, as you will be in a home environment, has experience working in a home office and has a college degree. Your correspondence skills are top notch and can prioritize a busy inbox. You will be managing the schedule, liaising with vendors, overseeing projects and doing research for anything from business to finding a great pediatrician.

You naturally are fast, resourceful, kind and love to problem solve. The idea of re-organizing a closest/garage/google drive is your dream! It would be great if you have a background in events or entertainment. Tech savvy is your middle name and you are great with everything Microsoft Office, everything Google and if you can use Final Cut or any editing program and Photoshop that is a bonus to help with social media posts. We would love if you are CPR certified, if not, the client can arrange that. Ideally, you are in West LA!

The schedule will be Monday-Friday, 9am-5pm with some flexibility to stay late for an event, and be responsive after hours on text/email for as needed requests. There could be some travel in the future.

Depending on your experience, the position is offering $30-40 an hour + overtime, on payroll with INCREDIBLE BENEFITS! The client offers medical and dental insurance, a 401k, generous vacation time, sick days and holidays off and paid.

The Principal seeks an experienced, dedicated, and highly-discreet Executive Assistant for position located in Malibu residence. The ideal candidate will support the Principal through comprehensive, ongoing project management of her portfolio of personal projects.

As the candidate will be in a fast-paced environment, it is important that the she/he maintains focus and manages many tasks within the framework of a multidisciplinary setting. The candidate should be at once confident and forthright while maintaining the understanding that his/her role is to work collaboratively to support and facilitate the business and personal aspects of the Principal’s life. Please have a very flexible schedule and thick skin to manage an ever changing lifestyle.

Candidates should be highly educated, polished, and have excellent interpersonal/ communication skills. Candidates should be service-oriented and understand gracious hospitality.

An ideal candidate will embody a passion for subjects of interest to the Principal, such as innovation in arts & design, travel & culture, education, climate change, sustainability, and international affairs.

Candidates should feel at ease around dogs, pets, and young children.

Property Management:
• Coordinate Household Staff Schedule based on the Principal’s calendar and required coverage.
• Coordinate with team to source of products/inventory, assign errands, and ensure proper upkeep of furnishings and wardrobes.

Travel:
• Plan and manage intricate travel arrangements, sometimes to remote locations, including last-minute international itinerary changes involving guests and pets to ensure compliance throughout.
• Supervise and execute all logistics including commercial air, ground, and sea transportation both in planning stages and on-the-ground.
• Coordinate travel paperwork for Principal’s pets.
• When accompanying Principal, interface with local staff or vendors while still maintaining contact with NY team on all operations.

Human Component:
• Be supportive, loyal, trustworthy, discreet, understanding
• Be engaging and informed, especially during travel periods
• Learn how the Principal thinks or prefers in order to properly support

Administrative:
• Coordinate overall schedule (meetings, travel, family needs, medical or personal care, etc.)
• Draft correspondence for signature and for direct reply.
• Manage information flow – mail, email, telephone calls, deliverables – and stay current on shifting priorities to ensure maximum response and/or productivity.
• Have fluency with the Microsoft Office suite of programs in an Apple-based computing environment.
• Oversee Principal’s medical needs including appointments and general care.

Skills and Qualifications:

– Extremely organized and possess the ability to manage many diverse projects concurrently, and often with changing priorities; ability to roll-up sleeves or delegate to ensure Principal’s needs are consistently being met.
– Strong thinker and excellent planner. The candidate should be resourceful and excellent with problem solving and creating solutions.
– Calm demeanor, flexibility, self-starter, resourceful, diplomatic, intuitive when working both independently and in a team environment.
– Affability, approachability, discretion, and well developed ‘people skills’ are essential.

Education Requirements:
Four-year college degree is required.

Location/Travel:

The candidate must possess a valid driver’s license and passport, and must be free and available to travel domestically and internationally for periods up to several weeks at a time, as needed.

Schedule: Monday- Friday, 10am-7pm (will fluctuate as needed)

Non-smoking environment.

100-120K SALARY DOE + Full Health Insurance coverage

Production Company seeks an experienced EXECUTIVE ASSISTANT to support Award-Winning Film and Television Producer. This position is ideal for a career-level executive assistant seeking a long-term opportunity. Candidates MUST have at least 5 years prior entertainment experience supporting top level creatives. Reliability, flexibility, efficiency, and forward-thinking capability are key attributes for success in this role.
This key team leader is responsible for creating and ensuring a friendly and professional atmosphere in the company. This person must be extremely detail-oriented, organized, proactive, resourceful, and possess great interpersonal skills.

Only qualified candidates need apply.
The executive assistant will perform all administrative & personal tasks on behalf of the executive, including but not limited to: extensive scheduling, rolling calls, travel coordination and office management. Office located Westside of Los Angeles.

REQUIREMENTS:
• 5 – 10 years’ experience supporting top level creatives or C-Suite level execs within the entertainment industry
• Strong organizational and superior oral and written communication skills
• Highly organized and efficient; able to manage multiple projects/tasks simultaneously
• Make appropriate, informed decisions regarding priorities and available time.
• Act as a conduit between the Producer’s Office and Outside Talent.
• Create, update, and proactively maintain inward-facing production documents
• Strong computer skills including all Mac applications
• Anticipates issues before they occur and plans option-based contingencies
• Knows when/how to be assertive to get things done
• Quick to respond to requests and is completely dependable on follow-through
• Demonstrated ability to handle sensitive, confidential information
• Versatile professional with a high standard of integrity
• Flexible; able to provide extended availability, including evenings, weekends and holidays.
• Flexibility to travel to film and television set production locations.
• Anticipate and prioritize workflows for the Producer’s various creative roles.
• Assist in all aspects of preparation for meetings (identifying attendee avails, securing conference rooms, arranging technical support, catering, etc.).
• Book and prepare complex travel itineraries (Flight, lodging, transportation, meeting agendas, etc) for local, domestic, and international travel in a timely, efficient manner.

We offer competitive pay and benefits including medical, dental, vision coverage and 401K.