Inspirational Philanthropist needs a meticulous and lovely executive assistant to do part time organizational and administrative work. The schedule will be Monday and Wednesday mornings. This is a pretty straight forward position, however, your attitude and follow through must be exemplary! You will be working from a beautiful home office in Beverly Hills. This is the perfect position for a career assistant who has another part time job.

This position will start after the holidays.

This dynamic person has demonstrated managing a complex organization. Your past position has been the aide-to-camp to an extremely busy and high profile individual. You understand that your duties will vary depending on the day, week and month. You attend the executive meetings so that you can keep a pulse on the action items and follow up meetings that will be needed to set. Program management is essential here, as you need to help the President keep a pulse on the running of the company. You will be responsible for all of the communication that is set up for the CEO whether it be external or internal. Your calendar skills are beyond reproach as well as your ability to write well. This office is extremely philanthropic, so you are socially aware. Event planning could be part of this as well as managing a team. This is an exciting and rewarding position. Please send a cover letter as well as your CV demonstrating your experience as a chief of staff.

Growing Start-Up is looking for an enthusiastic, intelligent and ambitious Executive Assistant to support the CEO. This is an incredible opportunity to work side by side with a visionary who needs an incredible right hand.

You will be entrusted with highly sensitive information pertaining to new technologies and standards which must be kept extremely confidential. Having the foresight to problem solve before an issue becomes a problem is essential to this role. Your attention to detail and correspondence must be incredible as you are an extension of your boss. You responsibilities will include heavy writing, maintaining databases, managing heavy calls and emails, handling an extensive calendar, coordinating domestic and international travel and anything else to make your boss’ life easier.

We are looking to find as dynamic of an assistant as the CEO is! You will grow with the company and your CEO so being able and willing to commit to the long term is essential.

Requirements:
• At least 4 years of previous experience supporting a CEO
• Bachelor’s degree from a top University
• Previous experience with chaotic scheduling and international travel arrangements
• Strong interpersonal skills
• Excellent judgment and discretion to confidential information
• Exceptional analytical and problem-solving skills
• Advanced proficiency in Microsoft Office Suite, specifically in Excel and PowerPoint
• Tech savvy
• Available to do mobile work
• Valid passport in case of travel!

Salary is DOE plus competitive benefits

We are looking for an house manager/ personal assistant who has longevity in their career. ( 5-7 years running a house or working as a personal assistant in a home)
• 60% Home Management
o Coordinate and arrange anyone who works at the house (i.e. nannies, housekeepers, exterminators, electricians, handymen, contractor, gardener, pool repairman etc.)
o Specifically understand each person’s job description & accountability and ensure they are executing
o Meet with new workers at the house to show them specifically what needs to be fixed. Verify work was done properly and be quality control
o Negotiate with vendors to make sure we are getting a fair price
• 20% Personal Travel
o Coordinate and book flights, charters, hotels, greeters, and drivers
o Confirm drivers and greeters on day of travel
o Manage backup flights and hotels
o Create trip manifests/bibles
o Prepare necessary documentation such as passports, boarding passes, Global Entry cards, etc.
• 10% Kids/School
o Manage weekly kids schedules as they pertain to Principal family (practice schedules, attending games, coordinating needed equipment)
o Manage Principals involvement in School Board, schedule quarterly Finance Committee Meetings, schedule quarterly Executive Committee Meetings
o Coordinate kids’ travel to/fro camps
• 5% Friends & Family
o Make weekly dinner reservations
o Track & remind of birthdays of close friends and relatives
o Brainstorm, purchase and arrange delivery of flowers, gifts, etc
o Occasional planning of gatherings for holidays, birthdays, etc
• 2.5% Cars
o Purchase and sale
o Service and repair
o Manage Bluetooth connections, Wifi subscriptions, Sirius XM subscriptions
o Manage documentation
o Traffic tickets, parking tickets
• 2.5% Tech
o Stay up to date on the latest tech trends and ensure new products are purchase as soon as they become available (iPhones, iPads, etc.)
o Understand how to fix aspects of iPhone/iPad issues
o Manage and understand home tech

We have been hired to identify a very special person that can wear a lot of hats for a 9 year old organization working all over the world (including downtown LA). This organization transforms impoverished communities by collaborating with residents to create low-cost, high impact built environments, (productive public spaces.)

For lack of a better title, we have come up with COO and/or chief of staff, but whatever title you want, you will be wearing lots of hats: You will help with development, events, and fundraising. You need to help the CEO stay on track, and help arrange her schedule, you will be in charge of community events so if you speak Spanish you are hired!

Our ideal person is:

– Wonderful with research related to strategic planning and program development
– an incredible writer with the ability to help put together grants
– Amazing with follow through and has the capability to oversee fund raising
– Excellent with all forms of communication as you will be the liaison and gatekeeper who facilitates all contact between the offices in Africa and Los Angeles
– Flexible and happy to work over time to accomplish the organization’s mission!

Necessary Qualifications:
– Masters degree in relevant field
– Strong verbal and written communication
– Knowledge of communities, poverty and foundation work
– Human resource knowledge and ability to research different countries policies
– Ability to work overtime, week-ends and nights
– Spanish speaking

Compensation is DOE.

Ready to hire. Please submit your resume and include a brief introduction as to why you are the perfect person for this position!

The Chief Operating Officer will act as a principal officer and is responsible for the overall
administration, financial management, and day-to-day activities of the organization. This officer
will report to the Board of Directors and work with the Board to establish the organization’s
direction.
Responsibilities include:
• Help evaluate program
• Prepare and recommend annual plans and operating budgets to the Board for approval.
Assure adherence to these plans, maintaining all organizational records, and provide the
Board with periodic management reports, operating statements, and cost and program
analyses.
• Manage administrative office including supervising personnel and providing benefit
and payroll administration.
• Coordinate all communication functions including responding to our members, media and
other inquiries, and writing annual reports.
• Implement place making and event strategies to ensure adherence to profitability and
community building objectives.
• Lead advocacy efforts for the continued economic development and vitality of the
Columbia Pike corridor including support for needed infrastructure and services to support
expected growth.
• Improve and expand relationships with individual, corporate, community, government, and
other partners to carry out organizational mission and objectives.
• Act as staff to the Board and its committees and serve as the Board’s liaison to community and
civic groups, government and elected officials.
Qualifications/Requirements:
The ideal candidate will be a highly energetic, creative self-starter with a proven track record of
leading institutional membership growth, community building,event management, and
bottom line management experience, a working knowledge of standard administrative and accounting
practices, and strong verbal and written communications skills are required.
Experience in 501(c) 3 non profit management and board governance required.

We are looking for a right hand to be this manager’s assistant! You anticipation and industry knowledge are off the charts and you are ready to work hard for and with your boss. This is an amazing opportunity to grow and learn!! We are looking for an EA who is coming off of a busy desk with at least 2 years of experience from an agency, production company, PR firm, etc. Ready to meet the perfect person!

We are looking for a Jack or Jane of all trades who loves to cook to assist a busy guy in Woodland Hills with everything from taking care of his beloved Golden Retriever, to doing errands, stocking his kitchen, doing meal prep, seeing vendors, doing some simple house management, and liaising with his office.  You will be working for a VERY busy guy who can be hard to pin down, so we need someone who can manage a lot without much direction!  This job works 2-3 days per week and pays about $25/hour.  Our ideal candidate lives in the West Valley and has minimum two years assisting under his/her belt.  Please let us know if you fit the bill.  Thank you!

Extremely bright and motivated assistant needed to join the team of a fantastic family office. This corporation owns several businesses and the CEO has a very busy life that needs much management to run smoothly. You will primarily be supporting the Chief of Staff with all administrative duties in addition to some direct interaction with the CEO.

The Office of the CEO requires a highly flexible and personable individual who is dedicated to serving the needs of others with great attention to detail, outstanding organizational skills, and the highest standards of personal excellence, integrity and maintaining confidentiality. Must be willing to work overtime, as needed.

The Administrative Assistant works with executives, family members, administrators, and other professionals across the organization to consistently meet and exceed expectations, enact operational excellence, and to undertake a process-based approach to work. This professional will demonstrate an ability to lead with business judgment and discernment in all interactions.

There are many components of this position including administration, travel/event planning, financial management, health care administration, procurement and process mastery.

You must have a few years of assistant experience, excellent oral and written communication, strong technology skills, a clear drive towards self-development and a strive for excellence.

This is an amazing company! They offer company yoga once a week, 401k plan, medical and dental insurance, free movie passes and many other perks! Salary range is 45-55k.

The schedule is Monday-Friday, 8:30am-5:30pm.

Leading the industry in amazing product and customer service, this company is growing rapidly and has die-hard followers! The products are all organic and bottled beautifully. 

This role is to support the CFO as the EA. You will be the right hand and gatekeeper. This is an exciting opportunity as you will be the executive’s first assistant and you get to shape the role! You will be supporting him in all of the typical administrative functions as well as overseeing special projects. This is an amazing company! The office is in Santa Monica in a beautiful open space building and they have a wonderful collaborative culture. It is a very exciting time for the company as they are growing quickly! 

Must have at least 3 years of experience as an EA supporting a busy executive and a wonderful go-getter attitude!

Qualifications needed: 

–  College degree, preferably in business, marketing, communications or fashion
–  Strong knowledge of all Microsoft Suite 
–  Experience building decks on PowerPoint 
–  Experience working with executives in a fast-paced environment preferably in beauty, marketing, advertising, fashion or related industries
–  Exceptional communication and interpersonal skills – you will be interfacing with many people!
–  Problem solver – be able to find creative solutions efficiently 
–  Friendly, upbeat attitude that can roll with punches
–  Excellent travel itinerary skills – your boss is a frequent flyer and likes to take advantage of his mileage programs!

Salary is 60-70k, DOE plus health insurance and a 401k!