One of our most loyal clients needs help! Their home was ruined over Thanksgiving weekend when a pipe burst. They are now in a rental in the Palisades, 2 minutes from their home, while construction is in full swing to bring their home back to life.

You will be working with the wife and husband as well as the manager at the office to oversee the work. They will depend on you for your expertise in construction, dealing with insurance, working with the interior designer etc.

This starts IMMEDIATELY and goes for about 3 months. The schedule will be Monday-Friday, 8am-4pm with some flexibility.

Ideally, you have at least 3-5+ years in a house management or PA role that dealt with construction, overseeing vendors and managing tight deadlines. This is a very busy family with two parents running businesses, so they need someone really self sufficient that doesn’t need to be micro managed.

Please let us know if you are free and what you would charge. We adore this family and want to take good care of them!

Extremely busy Westside family is looking for an amazing House Manager or Estate Manager with some service (butler) background who has many verifiable years of experience. This hybrid role encompasses everything from personal assistant work to house management. As a house manager or estate manager you should have experience managing a staff, handling multiple out of state homes, handling guests, managing events, understand smart-home technology, human resources and much more. Ideally you are meticulous, hands on, have written home manuals, liaised with collectors and managed multiple properties. The position pays $150-$170k plus benefits. Please reach out if you meet the minimum requirements. Thank you!

ESTATE MANAGER JOB DESCRIPTION/RESPONSIBILITIES
• Complete Project Management pertaining to multiple properties.

• Tasks Encompass but may not be limited to:
o Complete oversight of principals’ homes and properties; maintaining consistency of standards, procedures and services.
o Organizational and file management system oversight for all residential offices.
o Maintain and update all household manuals, policies and processes.
o Interface with accountants, attorneys, curators, architects, financial advisors, vendors, all staff.
o Daily communication with principals and other support staff to ensure smooth operations.
o Maintaining seasonal routines and procedures for the household interior and exterior needs: landscaping, window washing, power washing, etc.
o Supervise construction and renovation projects, from design to coordination of schedules, inspections during various construction phases, monitoring permits, and daily oversight of subcontractors.
o Experience with handling and caring for fine art, fine furniture, and collectables; Moving furniture, lifting, cleaning.
o Demonstrate high-end design sensibilities and appreciation of aesthetic quality.
o Wine Cellar Maintenance.
o Oversee all security efforts and security management vendors on all properties.
o Order and maintain household supply inventories: cleaning supplies, beverages and snacks, etc.
o Oversee all maintenance and documentation of Automobiles.
o Oversight of all Emergency preparedness trainings, certifications, equipment inventory and security
o Organize and oversee travel arrangements for Principles.
o Assist with shopping and special requests when needed.
o Oversee and manage the care of all pets.
o Oversee scheduling and smooth operations (orchestrating staff accordingly) for all events at the residences.
o Working closely with Business Office to manage estate records and budgets of all properties.
o Approve all purchase orders and vendor invoices with principal/s authorization; submit for processing.

PERSONAL ATTRIBUTES

• Applicants must possess a formal yet comfortable demeanor, a hands-on attitude, and be flexible with their schedule.

A wonderful business woman is looking for an estate manager to partner with her crazy busy business! This woman has one of the most successful project management companies in Los Angeles. Her clients would like for her to continue working with their homes, but she is pulled in too many directions. We are looking for that person who could walk the property, see what needs to be done, oversees the work, and is on to the next. You will be responsible for communication with the principal as well as the project manager. We are glad to fill you in on the other details if you are interested. Please let us know!

Lovely client in Bel Air is looking for a seasoned full-time House Manager with heaps of property maintenance experience. The home sits on several acres requiring a good deal of expertise. There are three groundskeepers and two full-time housekeepers to manage, plus two homes (BH & Bel Air) requiring regular maintenance. The ideal candidate has minimum five years LOCAL private service experience, great vendor relationships and familiarity project managing high-end home renovation projects. Candidates should be pet friendly and happy to work on a team. Compensation is DOE with health benefits and PTO.

We have a wonderful role for a friendly, efficient PA for a fabulous family based in Palm Beach, Florida. This is a large residence that’s fully staffed, the role requires management of the house and exceptionally high levels of organisation. It is a busy household so we require this person to work well as part of a team, where collaboration is encouraged and a can-do attitude is important.  We are looking for a candidate that sees longevity in a personal assistant role and is keen to progress within the role. 
 
Responsibilities 
Working under an estate manager and directly with the principals but be able to work with minimal supervision. Skills including organization of the home, shopping, record keeping, running errands and household errands.  This is a live-in position and a lovely staff apartment is provided on the property.
 
50 hours a week with evening and weekend shifts as needed 
Some driving of children needed – the family has two teens who need to be dropped off and picked up from school and activities on occasion
General life admin, managing deliveries, reminding of appointments
Help with travel arrangements and packing 
Pet care and pet sitting of two small dogs  
Some domestic and international travel with the family 
Assisting with events 
Helping to serve at dinner parties or events when needed 
 
Ideal Candidate 
Have an undergraduate degree 
Have high scores on SAT/ACT 
Be willing to work for 2+ years with the family 
Have an excellent driving record 
Be very organised and highly motivated 
Be a great communicator 
Discretion and confidentiality required 
 
Package 
Salary: $75-$90k 
 
Health Insurance and holiday allowance 

Candidate questions:
♣ What do you consider to be three key attributes that a good PA has?
♣ On a scale of 1 – 10 how are your multitasking capabilities and meeting of deadlines?
♣ Where have you travelled to in the past 24 months?
♣ What hobbies or pastimes do you have?
♣ Please outline any commitments you have that might be a priority.
♣ Are you familiar with Palm Beach and surrounding areas?

A multi property estate in Brentwood is looking for a self-starter to manage a gorgeous designer estate, as well as two other properties in Los Angeles. The EM will be responsible for managing and scheduling vendors to handle maintenance and repairs — coordinating calendars and scheduling — managing a staff and more. Candidates should be tech savvy and up to date with smart-home technology. There’s a beautiful office on the property and opportunities to work remotely as well. We are only considering candidates who have worked simultaneously on multiple estates and have MINIMUM five years of local ESTATE experience. Thank you!

100-120k + benefits once permanent. This will start as temp, if all goes well, after 3 months this would become permanent.

Overview:
Management of the family’s main residence. Chief point person as it pertains to all lifestyle and entertaining (floor service/butler/valet) at the main residence. Support CFO with household budget. Manage the daily food and in-home dining requirements of the family, from refrigerator food to the pantry. Working closely with EA on any family needs.

Primarily based out of Beverly Hills
Monday through Friday 8am – 6pm.
On call as needed 24/7 plus any required weekends.

Roles & Responsibilities:

Main Beverly Hills Residence:
– Lead all major and general repairs and maintenance for home and vehicles and furnishings.
– Manage household projects to include interior & exterior renovations and landscaping – work closely with
CFO on budgeting.
– Maintain vendor relationships & schedule around family calendar.
– Coordinate in conjunction with EA and security team regarding family movement
– Lead with all events and hosting from small dinner parties to annual parties, all holiday celebrations,
family special occasions and Family Foundation annual symposium.
– Meal planning and food purchasing. Cooking for family as needed/wanted.
– Support EA with travel, shopping, pets, meds and auxiliary family members including
children/grandchildren.

Auxiliary Residences;
During heavy auxiliary California weekends ability to work from Satellite properties and support team as needed.

Travel
– Travel with the family as needed
– Support EA with all packing for family travel – housekeepers & auxiliary support
– Support EA with all travel concierge needs

HR:
Financials:
– Oversee team spending – manage to a budget set by owners/CFO
– Review/approve credit card statements and approve new vendors
– Assist CFO with electronic and paper filing – real estate and asset related documentation as required
– Co-manage with CFO auto purchases, leases, insurance & registration

Qualifications & Preferred Requirements:
– 5-10 years’ experience as a house/estate Manager
– Experience with project management
– Strong working knowledge of HVAC, AV, IT, Crestron & Vantage Lighting Mechanical systems – upkeep
and maintenance
– Highest level of personal service with proper social etiquette
– Solid Line to principles. Dotted line to family EA & CFO.
– Direct reports to include: Three housekeepers, driver & handyman.
– Oversee staff/hiring/firing, onboarding, payroll/timesheets, vacation & sick, annual reviews for direct
reports
– Manage bonuses, payrates, payroll for direct reports – in conjunction with CFO
– Exceptional leadership and motivation skills
– Creative and intuitive thinking and problem solving
– Well versed in entertaining, hosting, fine dining & floor service
– Well educated in luxury items and procurement
– Be proactive & fun
– Extremely well-traveled – a benefit
– Culinary skills necessary
– Discreet, responsible & collaborative
– Multi-lingual and Spanish preferred
– College or other advance degree

Specific Skills:
– Expert at Microsoft Office Suite including Outlook
– Good familiarity with both Macs and PCs
– Knowledge of QuickBooks a plus
– Knowledge of AV equipment (specifically Creston), HVAC, Vantage a plus
– App/Host savy (iTunes, Netflix, DirectTV, Hulu, etc)

It might be too good to be true – but if not, then run- don’t walk to send your resume to us for this awesome family. Wonderful couple with an anal husband and easy going wife is looking for a hybrid human to help them with the move, help with the dogs, help with assistant duties from e-mails to organizing the office. They would love someone that can do errands (car provided), find a housekeeper, or other vendors that are needed for the house. Flexibility is important as they won’t need you 40 hours a week, but might need you one night. Must have 5 years of verifiable references
Salary and health insurance offered DOE

This is the description straight from our client! please let us know if you are interested!

“I just completed a renovation of my house on Broad Beach in Malibu. I’m looking for someone whom I could hire as a house manager. Someone to manage and coordinate the schedule/payment for my housekeeper/pool cleaner/gardener, take in packages that arrive, and rush over to the house in the middle of the night if the alarm goes off (which I doubt will happen very often!). I would love someone with the flexibility to do grocery shopping and turn the pool heat on if we plan to come out, take care of issues with neighbors etc, since I’m a pretty private person. Generally be responsibly for the upkeep of the house (taking stock of the house for leaks/dead plants, lights not working, plumbing) being proactive about fixing them. This is definitely not a full-time job, this person should be able to do this for several properties, and add mine to their slate. I’m hoping to pay about $1000 a week. Thanks so much, please let me know if you think you might be able to help.
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